The workflow automation agency.Built to keep running.
A workflow is the chain of steps that runs a task for you, from the trigger all the way to the result. We build them in n8n and Make so the repetitive work runs itself: a lead comes in, it gets checked, logged in your CRM and answered, no one touching a keyboard. Then we wire the alerts and hand your team a runbook, so when something changes you hear about it early and you own the fix, not us.
★★★★★Verified Trustpilot reviews · AI, automation & growth agency
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GeminiA workflow that lasts stands on four things.
Automating a task is the easy part. Keeping it working is the real job. A workflow nobody built guardrails into tends to break the first time an app changes something, and then it fails quietly for weeks while you think it's fine. These four are how we build so that doesn't happen: map it first, make it survive real life, keep it fast even at volume, and hand it to your team clean.
- Map it first
We map the workflow before we build
Nothing gets built until the workflow is drawn out on paper: what starts it, every step it takes, and what happens when a step goes wrong. A new order comes in, the workflow reads it, checks stock, updates your CRM, then emails the customer. You read that map in plain words and sign off on it. Then we build to the map, not the other way around.
How we design - Reliability
It keeps running after launch
The workflows that die are the ones nobody protected. So when an app is slow for a second, the workflow waits and tries again instead of giving up. Anything it truly can't process gets set aside with the original data, so nothing vanishes. If a step is broken for real, you get a message, not a shrug. That's the difference between a demo and something you can trust with real work.
See how we build it - Runs at scale
Fast and cheap even at volume
A workflow that handles a thousand records one by one is slow and pricey. We build them to process in batches and in parallel, and to respect each app's rate limits so nothing gets throttled at 11am. You feel it when the monthly run bill stays low and the queue clears in minutes instead of hours. Same result, a fraction of the cost and the wait.
See how we scale it - Handover
Your team owns it from day one
Every workflow ships with a runbook that spells out how it works, how to pause it, and who to call, plus a walkthrough with the people who'll run it. It lives in your own accounts, so you're never held hostage. We train your team to handle the day-to-day and stay reachable for the rare deep break. The goal is you needing us less over time, not more.
What we hand over
What we've shipped, and where a project starts.
- 40+Companies helped, worldwide
Since 2024 we've built workflow automation for more than 40 companies, from online stores to software teams to B2B services, with clients all over the map. Different tools, same habit: map the task, build it right, hand it back so your team can run it without us.
- $2kWhere a project starts
Projects start from $2,000, and where it lands depends on how many workflows you need and how gnarly they are. You get the exact number after the free audit, once we've seen the real task. Some jobs wrap in a week, a full set can run closer to six months. Depends on the work.
- 150+Automations shipped
We've shipped more than 150 automations over the years, so the patterns that keep a workflow alive are muscle memory by now: retry when an app stalls, set aside what can't be processed, alert a human the moment one is needed. Built once, watched from then on.
From your task to a workflow you own.
Every workflow gets the same treatment, big or small: scope it, map it on paper, build it in your tools, test it on real cases, then hand it over with a runbook and a walkthrough. Your team is running it themselves by the end, not chained to us. And nothing gets billed before you've approved the plan and the price.
- First we scope it. We look at the task you want automated and check it's actually worth a workflow, not a two-minute job you do once a month.
- Then we map it on paper. Trigger, every step, what happens when a step fails. You read it in plain words and approve it before we touch a tool.
- We build it in n8n or Make, wire it to your real accounts, and run it against real cases until it holds up.
- We set up the alerts and write the runbook, then walk your team through running it themselves.
- After launch it's yours. We stay reachable, and if you want us to keep watch and extend it, we can. Your call, not a lock-in.
Anatomy of a delivered workflow, start to finish.
Here's a shape we ship a lot. An invoice lands in a shared inbox. The workflow reads it, pulls out the amount, the vendor and the due date, drops a clean record into your accounting tool, and files the PDF where finance expects it. If the vendor is new, it pauses and pings a person instead of guessing. If the accounting app blinks for a second, it waits and tries again rather than losing the invoice. Four parts, every single time: a trigger, the steps, the guardrails, the alerts.
- Trigger: something kicks it off on its own. A form entry, an inbound email, a new row in a sheet, a payment in Stripe. You never press start.
- Steps: the task runs in order. Read the data, clean it, look something up, write it to your CRM, send the reply. Each step hands its result to the next.
- Guardrails: when a step fails, the workflow retries instead of quitting, and anything it still can't handle is set aside with the original data so nothing goes missing.
- Alerts: if a human is needed, you get a Slack or email ping within minutes. No silent failure you only spot three weeks later in a report.
We map your first workflow, you leave with the plan.
Before we quote a thing, we spend 60 minutes on the task you want automated and sketch the map: what starts the workflow, the steps it takes, where it branches, what happens when a step fails, and roughly what it'll cost to run. You walk away with a plan you can build in-house or with us. No pitch, just a doc you can actually act on.
- A straight read on whether the task is even worth automating
- A plain-English map: trigger, steps, and what happens when a step fails
- A rough cost (from $2,000) and a realistic timeline
- An honest call on whether your team could build it in-house instead
How we build a workflow, step by step.
Five steps, in order, no skipping ahead. We don't open n8n or Make before you've approved the map. We don't go live without testing on real cases and writing the runbook. And we don't walk away without training your team to run it. Each step has a clear finish line, and you sign off before we move to the next one.
- Step 1 · Scope
We check the task is actually worth automating
Plenty of automation projects go wrong because they say yes to a task that never suited a workflow. So first we weigh yours on four simple things: how often it runs, how much its shape changes each time, how many hours or dollars it eats today, and whether a tool like n8n or Make handles it cleanly or needs a bit of custom code underneath. You leave this step with a straight answer, a green light, a yellow one with caveats, or an honest no. Sometimes the right call is a ten-line script instead, and we'll say so rather than sell you a workflow you don't need.
- Step 2 · Map
We draw the whole workflow before building anything
This is the plan you sign off on: what starts the workflow, every step in order, the data it carries at each stage, where it branches, and exactly what happens when a step fails. It's written in plain words, not code, so anyone on your side can read it and catch a wrong assumption early. We don't open n8n or Make until you approve the map. That one document saves both of us a couple of weeks of back-and-forth once building starts.
- Step 3 · Build
We build it in your tools with the guardrails baked in
Now the workflow gets wired up in n8n or Make, connected to your real accounts. As it goes together, so do the parts that keep it alive: it retries when an app stalls, sets aside anything it can't process instead of dropping it, keeps a readable log of everything it did, and runs steps in parallel when there's a batch to chew through. You get to watch it work on real examples before it goes anywhere near live data.
- Step 4 · Test and launch
We run it against real cases, then ship it with alerts on
Before launch, the workflow runs through a set of real, representative examples with the results we expect, so we catch the odd case before your customers do. If there's an AI step in the mix, we recheck it whenever the model changes, because an upgrade can quietly shift the output. Then it goes live with monitoring already wired: a Slack or email alert when something needs a human, and a switch to pause the whole thing in seconds if it ever misbehaves. You approve go-live, not us.
- Step 5 · Handover and support
We hand it over with a runbook and train your team
You get a written runbook: how the workflow works, how to read its logs, what to do when an alert fires, how to pause it. Then a walkthrough with the people who'll run it day to day, because it belongs to your team now, not to us. It all lives in your own accounts, so there's no getting stuck with us later. We stay reachable for the rare deep break, and if you'd rather we keep watch and extend the workflows as you grow, that's on the table too. Either way, you can pull it fully in-house whenever you want.
Why teams hand us the workflows that matter.
The pitch is thin on purpose, because the work speaks louder. We've been building automation workflows since 2024, for more than 40 companies and clients worldwide, in n8n, Make and whatever fits the job. What makes them stick is the unglamorous stuff most builders skip: the retries, the alerts, the runbook. And because everything lives in your accounts, you're never stuck depending on us to keep the lights on.
- More than 150 automations shipped since 2024, for clients around the world
- Built in your own tools and accounts, so nothing is locked to us
- Every workflow ships with alerts and a runbook, so a break is a message, not a mystery
- Reviews come from the teams running these workflows day to day. Read them on Trustpilot
Your questions about workflow automation.
What exactly is a workflow?
A workflow is the chain of steps that runs a task for you automatically, from the trigger that starts it to the result at the end. Say a form gets filled in: the workflow can grab the answers, add the person to your CRM, send them a welcome email and ping your sales channel, all without anyone touching it. Tools like n8n and Make are where these get built. The rule of thumb is simple. Anything you do the same way every time is a candidate to hand off to a workflow.What does a workflow automation agency actually do?
It designs, builds and hands off the automations that run your repetitive work. In practice that means sitting down with a task you do by hand, mapping it step by step, building it in a tool like n8n or Make, wiring the alerts so you know when something needs you, and handing your team a runbook so they can run it. We've built more than 150 of these since 2024. The good ones keep working long after launch, which is really the whole point of hiring one.How much does workflow automation cost?
Projects start from $2,000, and the final figure depends on how many workflows you need and how tricky each one is. We skip fixed packages, because a single lead-routing flow and a full finance back-office are not the same job. After the free 60-minute audit you get a precise quote tied to the actual work, plus a timeline. One warning while you shop around: be wary of anyone quoting a firm price before they've even seen the task. They're guessing, and you tend to pay for the guess later.How long does it take to build a workflow?
A single, well-defined workflow usually takes a week or two. Bigger jobs, a set of connected workflows or anything with a lot of odd cases, run longer, up to six months on the largest projects. The first week is mostly scoping and mapping rather than building, because a clear map saves days of rework down the line. You get the real timeline in the quote, after the audit, once we've actually seen the task in front of us.n8n, Make or Zapier: which one should we use?
Depends on the job. Make is great for visual, medium-volume workflows with a big app catalog. n8n shines when you want to self-host it (run it on your own server so your data never leaves your systems) or when the logic branches a lot. Zapier wins when you need something live today and don't mind paying per task as the volume grows. We pick per workflow instead of forcing everything into one tool. Now and then the honest answer is a small custom script behind the workflow, because the no-code tool can't handle the volume cleanly.Can we run our workflows on our own servers?
Yes. n8n can be self-hosted, meaning it runs on infrastructure you control and your data never leaves your systems, which is the usual pick for teams with privacy or compliance rules to follow. Make and Zapier are cloud-only, though their business plans offer data-residency and no-retention options. Self-hosting isn't free, though: someone has to keep the server updated and healthy. If your team isn't set up for that, cloud often works out cheaper once you count the upkeep. We'll tell you honestly which way makes sense for you.What happens when a workflow breaks?
You hear about it fast, because we build for exactly that. Every workflow retries on its own when an app hiccups, so a one-second outage doesn't sink the whole run. Anything it still can't process gets set aside with the original data, so nothing is lost, and you get an alert in Slack or email within minutes. There's also a switch to pause any workflow instantly if it starts acting up. The failures that kill automations are the silent ones, so we make sure yours are never silent.Do you maintain workflows after handover, or is it a one-time build?
Both, your call. By default it's a one-time build: we ship the workflow, hand your team the runbook, train them, and they own it from there. We stay reachable for the rare deep break, like an app you depend on changing something under the hood. If you'd rather not think about it, we can also keep watch, fix issues and extend the workflows as your needs grow. Either way the workflow lives in your own accounts, so you're never locked in to us.Who is workflow automation actually for?
Any team doing the same task by hand over and over. It pays off fastest when a job is frequent, follows clear rules and eats real hours: invoice processing, lead routing, ticket triage, report generation, keeping a CRM clean. If a task changes shape every single time or only happens twice a year, a workflow is usually the wrong tool, and we'll say so in the audit rather than sell you one. The sweet spot is boring, repetitive and often, that's where the hours come back.Can our team learn to run and change the workflows themselves?
Yes, and that's the plan from day one. Everything is built in your own accounts, documented in a runbook, and handed over with a walkthrough so your team can run the day-to-day without us. We show them how to read the logs, respond to an alert and make small tweaks safely. Want to bring the whole thing fully in-house down the road? Go for it, that was always the idea. We'd rather you outgrow needing us than depend on us forever.
Stop babysitting automations that break. Build one that lasts.
A free 60-minute audit, the map of your first workflow, and a rough cost to run it. If your team should build it in-house, we'll tell you and hand over the plan. If we're the better fit, a single workflow usually ships in a week or two.