ASANA N8N INTEGRATION: AUTOMATE ASANA WITH N8N
Looking to automate Asana with n8n? You’re in the right place. The Asana n8n integration gives you access to 1 trigger and 22 actions to build powerful automations around your project management workflows—without writing a single line of code.
With this integration, you can automatically create tasks when new leads come in, sync project data across your tech stack, update task statuses based on external events, and much more. Whether you’re managing a small team or coordinating complex cross-functional projects, connecting Asana to n8n opens up endless possibilities for streamlining your operations.
In this guide, you’ll discover exactly how to connect Asana to n8n, explore every available trigger and action in detail, and learn practical tips to get the most out of this integration.
WHY AUTOMATE ASANA WITH N8N?
The Asana n8n integration gives you access to 1 trigger and 22 actions—a comprehensive toolkit for automating virtually every aspect of your project management. Instead of manually creating tasks, updating project statuses, or copying data between apps, you can set up intelligent workflows that handle these operations automatically, around the clock.
The benefits are substantial. Significant time savings: No more switching between tabs to create tasks from form submissions or update project details after client calls. Set up smart rules that do this instantly. Improved responsiveness: Trigger instant actions as soon as something changes in Asana—or automatically update Asana the moment an external event occurs. Zero oversight: The Asana trigger monitors your workspace 24/7. Every new task, project update, or team change immediately triggers your workflow, ensuring nothing falls through the cracks. Seamless integration: Connect Asana to over 400+ applications in n8n, from CRMs like HubSpot and Salesforce to communication tools like Slack and email platforms.
Concrete examples? Automatically create Asana tasks from new Typeform responses. Sync completed tasks to your invoicing software. Send Slack notifications when high-priority tasks are created. Update your CRM when project milestones are reached. The possibilities are limited only by your imagination.
HOW TO CONNECT ASANA TO N8N?
Basic configuration:
- Open n8n and add an Asana node: Create a new workflow or open an existing one, then add either the Asana Trigger or an Asana action node to your canvas.
- Create new credentials: Click on the “Credential to connect with” dropdown and select “Create New”. Choose “Asana OAuth2 API” as your authentication method.
- Authorize the connection: n8n will redirect you to Asana’s authorization page. Log in with your Asana account and grant n8n permission to access your workspaces, projects, and tasks.
- Select your workspace: Once authorized, return to n8n. Your credentials are now saved and ready to use across all Asana nodes in your workflows.
- Test the connection: Configure a simple action (like “Get many projects”) and execute the node to confirm everything is working correctly.
💡 TIP: Create a dedicated Asana account for your automations if you’re working in a team environment. This way, all automated actions appear as coming from “Automation Bot” rather than a team member’s personal account, making it easier to track what’s automated versus manual.
ASANA TRIGGERS AVAILABLE IN N8N
Asana Trigger
The Asana Trigger is your workflow’s starting point—it constantly monitors your Asana workspace and fires your automation whenever specified events occur. This is the backbone of any reactive automation: instead of manually checking Asana for updates, this trigger does it for you and immediately kicks off whatever actions you’ve configured downstream.
Configuration parameters: Credential to connect with: Select your authenticated Asana account from the dropdown. This is required for the trigger to connect and monitor your workspace. Resource: Specify which type of Asana resource to monitor (tasks, projects, stories, etc.). This text field is optional—leaving it empty means the trigger will respond to events across all resource types, while specifying one narrows the scope to exactly what you need. Workspace Name or ID: Define which workspace to monitor by entering either its name or unique ID. This is required and ensures your automation operates within the correct organizational context.
Typical use cases: Trigger a Slack notification whenever a new task is created in a specific project. Automatically log completed tasks to a Google Sheet for reporting. Send an email to stakeholders when project status changes. Create follow-up tasks in other systems when Asana tasks reach certain milestones.
When to use it: This trigger is essential for any workflow that needs to react to changes in Asana in real-time. If you find yourself constantly checking Asana for updates or manually copying information to other tools, this trigger will eliminate that overhead entirely.
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ASANA ACTIONS AVAILABLE IN N8N
Delete a task
This action permanently removes a task from your Asana workspace. It’s particularly useful for cleanup automations—automatically deleting spam submissions, test tasks, or completed items that no longer need to be archived.
Key parameters: Credential to connect with: Dropdown selection of your Asana account credentials. Required. Task ID: The unique identifier of the task you want to delete. Enter this as text—you can pull it dynamically from previous nodes in your workflow. Required.
Use cases: Automatically delete tasks marked as “spam” or “invalid”. Clean up test tasks after QA processes complete. Remove duplicate tasks detected by a deduplication workflow.
Create a subtask
Need to break down larger tasks into manageable pieces? This action creates a new subtask under an existing parent task, perfect for automating task decomposition or adding checklist items based on external triggers.
Key parameters: Credential to connect with: Your Asana account credentials. Required. Parent Task ID: The ID of the task under which the subtask will be created. Required. Name: The title of your new subtask. Supports dynamic expressions for personalized naming. Required. Additional Fields: Add extra properties like assignee, due date, or notes as needed. Optional.
Use cases: Automatically create a standard set of subtasks when a new project task is created. Add review subtasks when a task moves to “Ready for Review” status. Generate subtasks from a checklist stored in another system.
Get a project
Retrieve detailed information about a specific Asana project. This action is essential when you need to pull project metadata—name, description, status, team members—for use in downstream workflow steps.
Key parameters: Credential to connect with: Your authenticated Asana credentials. Required. Project ID: The unique identifier of the project to retrieve. Required.
Use cases: Fetch project details to include in automated status reports. Pull project information before creating related tasks. Verify project existence before performing bulk operations.
Get many projects
Retrieve multiple projects from a specific workspace in a single operation. Ideal for building dashboards, generating reports, or performing batch operations across your project portfolio.
Key parameters: Credential to connect with: Your Asana credentials. Required. Workspace Name or ID: The workspace from which to retrieve projects. Required. Return All: Toggle to retrieve all projects or limit results. Optional, defaults to false. Limit: Maximum number of projects to return (default: 100). Optional. Additional Fields: Add filters or extra parameters as needed. Optional.
Use cases: Generate a weekly project status summary across all active projects. Sync project list to an external database or BI tool. Audit projects for naming conventions or missing fields.
Get many tasks
Pull multiple tasks based on specified criteria. This action is your go-to for building task reports, syncing data to external systems, or performing analysis on your task backlog.
Key parameters: Credential to connect with: Asana account credentials. Required. Return All: Toggle to fetch all matching tasks. Optional. Limit: Cap the number of tasks returned (default: 100). Optional. Filters: Add criteria to narrow down results—project, assignee, completion status, etc. Optional.
Use cases: Export all incomplete tasks to a spreadsheet for team review. Sync overdue tasks to a Slack channel for visibility. Pull tasks for a specific assignee to calculate workload.
Create a project
Spin up new Asana projects programmatically. Perfect for standardizing project creation—automatically generate projects with consistent naming, settings, and team assignments based on external triggers.
Key parameters: Credential to connect with: Your Asana credentials. Required. Name: The project name. Required. Workspace Name or ID: Where to create the project. Required. Team Name or ID: Associate the project with a specific team. Optional. Additional Fields: Add custom fields, notes, or other project properties. Optional.
Use cases: Automatically create a project when a new client signs a contract. Generate standardized onboarding projects for new team members. Create campaign projects from marketing brief submissions.
Update a project
Modify existing project details—name, description, status, due dates, and more. Essential for keeping project information synchronized with external systems or automating status transitions.
Key parameters: Credential to connect with: Asana credentials. Required. Workspace Name or ID: The workspace containing the project. Required. Project ID: The project to update. Required. Update Fields: Specify which properties to modify. Optional—but you’ll need to add at least one field to update.
Use cases: Automatically mark projects as “Complete” when all tasks are done. Update project descriptions with data from CRM deals. Change project status based on external milestone tracking.
Delete a project
Remove a project entirely from your Asana workspace. Use with caution—this action is permanent. Best suited for cleanup automations or removing projects created in error.
Key parameters: Credential to connect with: Your credentials. Required. Project ID: The unique ID of the project to delete. Required.
Use cases: Clean up test or duplicate projects. Remove cancelled project placeholders. Automated archival workflows (after backing up data elsewhere).
Create a task
The workhorse action for most Asana automations. Create new tasks with full control over name, assignee, due date, project assignment, and custom fields.
Key parameters: Credential to connect with: Asana account credentials. Required. Workspace Name or ID: Where to create the task. Required. Name: The task title. Required. Additional Fields: Assignee, due date, description, project, tags, and more. Optional.
Use cases: Create tasks from form submissions (Typeform, Google Forms, etc.). Generate follow-up tasks when deals close in your CRM. Auto-create recurring tasks based on calendar events.
Get many subtasks
Retrieve all subtasks associated with a specific parent task. Useful for reporting on task decomposition or syncing subtask data to external systems.
Key parameters: Credential to connect with: Your credentials. Required. Parent Task ID: The task whose subtasks you want to retrieve. Required. Return All: Fetch all subtasks or limit results. Optional. Limit: Maximum subtasks to return (default: 100). Optional.
Use cases: Generate completion reports showing subtask progress. Sync subtask checklists to documentation platforms. Validate that required subtasks exist before marking parent complete.
Move a task
Relocate a task to a different project or section within Asana. Essential for building Kanban-style automations or routing tasks through multi-stage workflows.
Key parameters: Credential to connect with: Asana credentials. Required. Task ID: The task to move. Required. Project Name or ID: The destination project. Optional. Section Name or ID: The destination section within the project. Optional.
Use cases: Move tasks to “In Progress” when work begins in an external system. Route completed tasks to an archive project. Implement automated triage based on task properties.
Remove a task tag
Detach a specific tag from a task. Useful for cleaning up tag assignments or implementing tag-based workflow states.
Key parameters: Credential to connect with: Your credentials. Required. Task ID: The task from which to remove the tag. Required. Tags Name or ID: The tag to remove. Required.
Use cases: Remove “Urgent” tag when a task is completed. Clean up temporary workflow tags after processing. Implement tag rotation for recurring processes.
Add a task tag
Attach a tag to a task for categorization, filtering, or workflow tracking. Tags are powerful organizational tools—automate their application for consistency.
Key parameters: Credential to connect with: Asana credentials. Required. Task ID: The task to tag. Required. Tags Name or ID: The tag to apply. Required.
Use cases: Auto-tag tasks based on their content or source. Apply “Reviewed” tags after QA processes. Implement priority tagging based on external criteria.
Get a task
Retrieve complete details about a specific task—including custom fields, comments, attachments, and more. The foundation for any workflow that needs to read task data.
Key parameters: Credential to connect with: Your credentials. Required. Task ID: The task to retrieve. Required.
Use cases: Fetch task details for inclusion in notification messages. Verify task status before performing conditional actions. Pull task data for external reporting or analysis.
Add a task project
Associate a task with an additional project. Tasks in Asana can belong to multiple projects—this action lets you build that relationship programmatically.
Key parameters: Credential to connect with: Asana credentials. Required. Task ID: The task to associate. Required. Project Name or ID: The project to add the task to. Required. Additional Fields: Section placement and other options. Optional.
Use cases: Add customer-facing tasks to a “Client Portal” project. Cross-reference tasks across departmental projects. Build multi-project views automatically.
Get many users
Retrieve information about users in your Asana workspace. Essential for building user directories, assignment automations, or workload analysis.
Key parameters: Credential to connect with: Your credentials. Required. Workspace Name or ID: The workspace to query. Required.
Use cases: Build a user lookup table for dynamic task assignment. Generate team capacity reports. Sync Asana users to your HR system.
Add a task comment
Post comments to tasks programmatically. Perfect for logging automated actions, providing status updates, or facilitating communication within task threads.
Key parameters: Credential to connect with: Asana credentials. Required. Task ID: The task to comment on. Required. Text: The comment content. Required. Is Text HTML: Toggle for HTML formatting. Optional. Additional Fields: Attachments and other options. Optional.
Use cases: Log when external systems interact with a task. Post automated status updates from CI/CD pipelines. Add time tracking summaries from external tools.
Search a task
Find tasks matching specific criteria within a workspace. More flexible than “Get many tasks” for complex queries.
Key parameters: Credential to connect with: Your credentials. Required. Workspace Name or ID: Where to search. Required. Filters: Define search criteria—assignee, due date, text content, etc. Optional.
Use cases: Find overdue tasks for escalation workflows. Locate tasks by keyword for bulk updates. Search for unassigned tasks for workload balancing.
Remove a task project
Detach a task from a project while keeping the task itself intact. Useful for cleaning up project associations or implementing archival workflows.
Key parameters: Credential to connect with: Asana credentials. Required. Task ID: The task to modify. Required. Project Name or ID: The project to remove. Required.
Use cases: Remove completed tasks from active project views. Clean up cross-project references after work is done. Implement project-based archival workflows.
Update a task
Modify any aspect of an existing task—name, assignee, due date, status, custom fields, and more. The essential action for keeping Asana synchronized with external systems.
Key parameters: Credential to connect with: Your credentials. Required. Task ID: The task to update. Required. Additional Fields: Specify which properties to change. Optional—add fields as needed.
Use cases: Mark tasks complete when work finishes in external systems. Update due dates based on project timeline changes with ClickUp. Sync assignees from workforce management tools via our automation agency.
Remove a task comment
Delete a comment from a task. Useful for cleaning up automated comments or removing outdated information.
Key parameters: Credential to connect with: Asana credentials. Required. Comment ID: The specific comment to remove. Required.
Use cases: Clean up temporary status comments after processing. Remove automated comments when they’re no longer relevant. Implement comment lifecycle management.
Get a user
Retrieve detailed information about a specific Asana user. Useful for building personalized automations or validating user assignments.
Key parameters: Credential to connect with: Your credentials. Required. User ID: The user to look up. Required.
Use cases: Fetch user details for personalized notifications. Validate user existence before task assignment. Pull user data for external directory synchronization.
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FREQUENTLY ASKED QUESTIONS ABOUT ASANA N8N INTEGRATION
Is the Asana n8n integration free?
Yes, the Asana integration is included free with all n8n editions, including the self-hosted community version. There are no additional fees to connect Asana to your workflows. However, keep in mind that Asana itself has different pricing tiers—some advanced features like custom fields or portfolios may require a paid Asana plan. On the n8n side, if you're using n8n Cloud, your plan determines how many workflow executions you get per month, but the Asana integration itself carries no extra cost.
What data can I sync between Asana and n8n?
You can work with virtually all core Asana data through this integration. This includes projects (create, read, update, delete), tasks and subtasks (full CRUD plus moving, tagging, and commenting), users (read access for assignment and reporting), and task metadata like comments, tags, and project associations. While some advanced Asana features like portfolios or goals aren't directly exposed, you can often work around this using the HTTP Request node with Asana's REST API documentation for edge cases.
How long does it take to set up the Asana n8n integration?
Most users have the Asana integration up and running in under 5 minutes. The OAuth2 authentication flow is straightforward—you'll click to authorize, log into Asana, grant permissions, and you're connected. Building your first automation takes a bit longer depending on complexity, but a simple workflow (like "create a Slack message when a new task appears") can be built and tested in 10-15 minutes. For more complex multi-step workflows, budget an hour or two for initial setup and testing.