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1FIT Zapier integrationAutomate 1FIT with Zapier.

The 1FIT Zapier integration gives you 6 triggers and 2 actions. Every trigger is instant: 1FIT tells Zapier the moment a client or prospect changes, so a free plan reacts as fast as a paid one. There is no search, so a Zap cannot look up an existing client.

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Overview

What the 1FIT Zapier integration actually does

The 1FIT Zapier integration links your 1FIT coaching account to the rest of your tools through Zapier, a service that runs automations without code. When something happens to a client or a prospect in 1FIT, a Zap (an automation made of one trigger followed by one or more actions) reacts somewhere else. It also works the other way round: a Zap can create clients and prospects inside 1FIT.

Three outcomes cover most setups. A lead from your booking page or your CRM becomes a prospect in 1FIT through Create Prospect, deal value and stage already filled in. A coach's tracking sheet gains a line every time someone finishes a session, thanks to Workout Completed. And your churn list stays current, because Client Deactivated and Client Deleted push each departure to wherever you follow retention.

Now for the part the official app page quietly skips. Zapier offers no search step for 1FIT, so a Zap cannot find a client who already exists, and it cannot edit or remove one either: the only things it writes are the two creations. Nothing that happened before a Zap is switched on gets picked up, so your existing roster stays exactly where it is today. Still weighing your options? The Make vs Zapier comparison puts the criteria side by side, and the Zapier review covers the platform as a whole.

Vocabulary

Zapier vocabulary in one minute

Eight words come back on every line of this page. Here they are in plain English, once.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in 1FIT that starts a Zap, such as a new client. Once the Zap is on, Zapier simply waits for it to happen.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you, like creating a prospect.
Task
The unit Zapier bills. One task is one action that completes successfully, and your plan counts those every month.
Instant trigger
A trigger the app reports itself, calling Zapier as soon as the event happens. All six 1FIT triggers work like this.
Polling trigger
A trigger Zapier checks on a timer, asking the app for new items at a fixed interval. 1FIT has none of these.
Filter
A step that lets the Zap carry on only when the incoming data meets your condition, and quietly stops it otherwise.
Search step
A step that finds something already stored in an app so later steps can reuse it. 1FIT does not offer one on Zapier.
Cost

What a 1FIT Zap really costs

The 1FIT trigger itself never costs a task. Only a completed action is billed, and an action that fails is not counted at all.

  • Free plan100 tasks per month
  • Zap size on Free2 steps
  • Premium appNo
  • 1FIT triggers6 instant, 0 polling

1FIT is not a premium app, so it runs on the free plan: 100 tasks a month and unlimited Zaps, but only two-step Zaps (one trigger, one action). Add a second action or a filter and the Zap turns multi-step, which needs a paid plan. The polling grid below never touches 1FIT, since every trigger here is instant.

In short: a one-action Zap on New Client costs one task per new client, and nothing while it waits.

Connect

Connect your 1FIT account to Zapier

  1. 01

    Open Apps and add a connection

    In your Zapier account, open the Apps page and click + Add connection. A connection is your 1FIT account linked to Zapier once, then reused by every step that touches 1FIT.

  2. 02

    Pick 1FIT in the dialog

    Type 1FIT in the search box of the dialog, select it, then click Add connection. You need an existing 1FIT account here, plus access to anything you don't own but want a Zap to touch.

  3. 03

    Sign in and grant access

    A new tab opens on 1FIT. Sign in with the account your Zaps should act as, then grant Zapier access. Back in Zapier, the connection appears in your list, ready for any Zap you build.

First Zap

Your first Zap: win back a client who left

GoalWhen a client is deactivated in 1FIT, add the same person back as a prospect so a win-back follow-up can start, on the free plan.

  1. 01

    Build: pick the trigger

    Start a new Zap. For the starting step, choose 1FIT as the app and Client Deactivated as the event, then select the connection you just created.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent deactivations from your account, so you map fields on a real person rather than an empty sample.

  3. 03

    Add Create Prospect

    Pick 1FIT again with Create Prospect. Map the client's details from the trigger into First Name, Last Name, Email and Mobile. The mobile number needs its international dialing code.

  4. 04

    Type the sales fields

    Deal Value, Close Percentage and Prospect Stage are required too, and a deactivated client carries none of them, so type fixed values. With one trigger and one action, this Zap stays within the free plan.

  5. 05

    Test, then publish

    Test the action once and check the new prospect in 1FIT. If it looks right, publish the Zap to switch it on. Every deactivation from then on runs it.

Triggers

The six 1FIT triggers

6 events start a Zap when something happens in 1FIT, and 6 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Activity Logged

Instant trigger

In Zapier“Triggers when a client logs an activity.”

Each time one of your clients records an activity in 1FIT, this trigger hands the details over to Zapier. It turns the daily effort of your clients into data that your other tools can read and act on.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a coach wants a ping in the team chat, or a progress sheet updated, as soon as a client logs something.
Watch out
engaged clients log often, and every action the Zap runs is a task, so the free plan's 100 tasks can go fast.
2

New Client

Instant trigger

In Zapier“Triggers when a new client is created.”

A client freshly created in your 1FIT account starts the Zap. This is the obvious entry point for onboarding: the person exists, their details are there, and nothing else has happened yet.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
send a welcome email, add the person to your newsletter list, or open a task for the coach in charge.
Watch out
if another Zap uses Create Client, every client it adds sets this trigger off too, so chain the two on purpose.
3

Client Deactivated

Instant trigger

In Zapier“Triggers when a client is deactivated.”

Switching a client to inactive in 1FIT is the event here. The person stops training with you, which makes this the natural signal for any win-back or offboarding routine you run.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
tag the contact as lapsed in your email tool, or tell sales that a re-engagement call is due.
Watch out
deactivation and deletion are two separate events in Zapier, so a Zap built on this one will never see a removed client.
4

Client Deleted

Instant trigger

In Zapier“Triggers when a client is deleted.”

Removing a client from 1FIT altogether sets this trigger off. See it as the cleanup signal: the moment to tidy every other tool that still keeps a copy of that person.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
take the contact off a mailing list or archive their row in a spreadsheet, so your records stay in step.
Watch out
Zapier has no 1FIT action that deletes a client, so the opposite direction (deleting in 1FIT from another tool) stays manual.
5

New Prospect

Instant trigger

In Zapier“Triggers when a new prospect is created.”

Fires when someone lands in your 1FIT pipeline as a prospect, before they ever pay. It lets the sales side of 1FIT feed the rest of your stack without anyone retyping a name.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
copy each new prospect into your CRM, or alert the coach who handles discovery calls.
Watch out
a Zap that starts here and ends with Create Prospect writes exactly where it watches, so it keeps setting itself off.
6

Workout Completed

Instant trigger

In Zapier“Triggers when a client completes a workout.”

A client finishing a workout in 1FIT starts this Zap. For a coaching business it is the clearest proof that a program is actually being followed, session after session.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
log every session in a sheet you review with the client, or send a short message of encouragement after each one.
Watch out
each finished workout runs the Zap once, so a long chain of actions multiplies your task count quickly.
Actions

The two 1FIT actions

1FIT gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Client

Action

In Zapier“Creates a new client in 1FIT”

Adds a complete client record to 1FIT, assigned to one of your coaches, with contact details and a check-in frequency set from the start.

When to use it
a payment or a signed form in another tool should become an active client straight away, with no one copying details by hand.
Watch out
six fields are required, Team Member and Phone Number included, and the phone needs its international dialing code.
2

Create Prospect

Action

In Zapier“Creates a new prospect in 1FIT”

Puts a new prospect into your 1FIT pipeline with a deal value, a close percentage and a stage, so sales tracking lives in the same place as coaching.

When to use it
a lead from a web form or a booking tool should show up in 1FIT the moment it arrives.
Watch out
seven fields are required, deal value and prospect stage among them, so type fixed values when the source tool lacks them.
When it breaks

When a 1FIT Zap breaks

Zapier links no help article to 1FIT and lists no rate limit of its own for it.

What goes wrong comes from Zapier's general rules, and four of them bite on this app in particular. For a step-by-step fix, the Zapier troubleshooting page goes further.

  • No catch-up on old records

    A Zap only reacts to what happens after you switch it on. Clients and prospects already in 1FIT are ignored; moving that backlog is a separate job.

  • New Prospect plus Create Prospect loops

    A Zap that starts on New Prospect and ends with Create Prospect writes where its own trigger watches. It fires again and again and eats your tasks.

  • Bulk imports can be held back

    When a large batch of clients arrives at once, after an import or a migration, Zapier's flood protection can hold the trigger back instead of running everything.

  • A missing required field stops the action

    Create Client and Create Prospect refuse to run without every required field. The upside: an action that fails is never counted as a task.
Need help

Need help automating 1FIT with Zapier?

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FAQ

Questions people ask before connecting 1FIT

01Is the 1FIT Zapier integration free?
Yes, it works on the free plan. 1FIT is not a premium app, so Zapier lets you use it without paying anything. The free plan gives you 100 tasks a month and unlimited Zaps, but each Zap is capped at two steps: one trigger and one action. As soon as you add a second action, a filter or a search, the Zap becomes multi-step and needs a paid plan. Plan prices move often, so check the current grid on Zapier before you commit to anything.
02How many tasks does a 1FIT Zap use?
One task per successful action, and nothing for the trigger. If your Zap reacts to Workout Completed and runs one action, each finished workout costs one task. Chain three actions and the same workout costs three. Watching for new events costs nothing, however often they happen, and an action that fails is not billed. A few apps and actions do take more than one task, so keep an eye on the counter for the first while.
03Are 1FIT triggers real time?
Yes, all six are instant. 1FIT itself calls Zapier as soon as the event happens, so the Zap starts right away instead of waiting for a scheduled check. That also means the interval grid by plan, from 15 minutes on Free down to 1 minute on Team and Enterprise, never applies to them. In the editor, a Zap built on an instant trigger shows a lightning bolt. The type comes from the app and cannot be changed from Zapier.
04What does it take to connect 1FIT to Zapier?
An active 1FIT account, plus access to anything you don't own that a Zap should touch. From the Apps page of Zapier, click + Add connection, search for 1FIT, then sign in to 1FIT in the tab that opens and grant access. The connection is made once and reused by every step that uses 1FIT. If Create Client is on your list, set up your coaches as team members in 1FIT before you start building.
05Why does Create Client fail in a Zap?
Almost always because a required field is empty or badly formatted. Create Client wants six fields: Team Member, First Name, Last Name, Email, Phone Number and Check-in Frequency. The phone number must carry its international dialing code, and the team member has to exist in 1FIT already. A test run in the editor shows which field is missing before you publish. A failed run is not counted as a task, so fixing it costs you nothing.
06What if the 1FIT operation you need does not exist?
Then Zapier cannot do it with 1FIT today. The integration offers 6 triggers and 2 actions, with no search, no update and no delete. The usual gaps are editing an existing client or finding one by email. One workaround is to start from a 1FIT trigger and do the rest in your other tools. Another is to bring in a Zapier specialist who can check what other route fits your case before you build around the gap.
07Zapier, Make or n8n for 1FIT?
It depends on which criterion weighs most for you. Zapier fits when the 6 triggers and 2 actions cover the job, since 1FIT runs on its free plan and every trigger is instant. If your process needs to look up or edit existing clients, Zapier has no step for that with 1FIT, so check how the other platforms handle it first. Budget, hosting and the skills of your team are the other criteria, and no single answer fits every coaching business.
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