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beehiiv Zapier integrationAutomate beehiiv with Zapier.

The beehiiv Zapier integration gives you 9 triggers, 16 actions and 36 searches. Every trigger is instant, so a new subscriber, an upgrade or a sent post starts your automation right away, even on the free Zapier plan you start with.

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Overview

What the beehiiv Zapier integration actually does for a newsletter

The beehiiv Zapier integration links your newsletter to the other tools you run, without code. Something happens in beehiiv (a reader signs up, upgrades, answers a survey) and Zapier reacts in another app. Or the reverse: an event elsewhere creates, tags or removes a subscriber in beehiiv.

Three results people build first. A clean welcome path: New Subscription Confirmations fires after the double opt-in, then Add a Subscriber to an Automation drops the reader into your onboarding sequence. A paid-reader log: New Subscription Upgrades and New Subscription Downgrades tell your CRM or your team chat who just moved between free and premium. A signup bridge: a form or a checkout in another tool feeds Create a Subscriber, with Add Tags to a Subscriber to remember where the reader came from.

What Zapier does not do here: it cannot write or schedule a post. Posts can be read, listed or deleted, never drafted. It does not bring back the subscribers you had before the Zap was switched on either. And a lot of the 36 searches return lists, which is handy for reports but awkward inside a simple Zap.

If you are weighing other platforms, the same app has a beehiiv Make integration page, and our Make vs Zapier comparison sets the two tools side by side.

Vocabulary

Zapier in one minute

Seven words you will meet in the editor. Each one is explained once here, then used as is.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it, here a signup, a sent post or a survey answer.
Action
What the Zap does once it has started: the step that writes, tags, sends or deletes something for you in an app.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is pushed by the app the moment it happens. All beehiiv triggers are instant.
Filter
A step that lets the Zap continue only when the incoming data meets the condition you set, and stops it otherwise.
Search step
A step that looks up something already stored in an app (a subscriber, a segment, a post) so later steps can reuse what it found.
Cost

What a beehiiv Zap really costs you

beehiiv is not a premium app on Zapier, so it works from the free plan.

  • Free plan100 tasks a month, two-step Zaps only
  • Premium appNo, beehiiv runs on the free plan
  • beehiiv triggers9 instant, none polling

The trigger never costs a task, and neither does Zapier waiting for events. Each action that succeeds counts as one task; a failed one counts nothing. The free plan gives you 100 tasks a month but only two-step Zaps: one trigger, one action. Add a second action, a filter or a search step and you have a multi-step Zap, which needs a paid plan. Since every beehiiv trigger is instant, the interval grid below never slows these Zaps down.

Connect

Connect your beehiiv account in three steps

  1. 01

    Open your connections

    In Zapier, go to the Apps page and click + Add connection. A connection is your beehiiv account linked once, then reused by every Zap step that talks to beehiiv.

  2. 02

    Pick beehiiv

    Type beehiiv in the search box of the dialog, select it, then click Add connection. A new tab opens on the beehiiv side so you can sign in with the account that owns your publications.

  3. 03

    Grant access

    Allow Zapier to reach the account. If you work on a publication owned by someone else, make sure your login has read or write rights on it before you build anything.

First Zap

Your first Zap: tag and onboard every confirmed reader

GoalEach reader who confirms the double opt-in gets a source tag and enters your welcome automation.

  1. 01

    Create the Zap

    Click to create a new Zap, choose beehiiv as the app that starts it and pick New Subscription Confirmations as the trigger event.

  2. 02

    Set the trigger

    Select your connection, then the publication. Give the Webhook Description a name you will recognize: it shows up in the Integrations section of your beehiiv account.

  3. 03

    Test the trigger

    Run the test. Zapier pulls the three most recent items from your account, so pick one real confirmation to map the next steps on actual data.

  4. 04

    Add the tag

    Add Add Tags to a Subscriber. The field wants the subscription ID, not the email, so map that value, then type your tag. A tag that does not exist yet is created for you.

  5. 05

    Start the automation

    Add Add a Subscriber to an Automation and choose the welcome automation. Two actions make this a multi-step Zap, so it needs a paid plan.

  6. 06

    Test and publish

    Test each action once and read what came back. When both results look right in beehiiv, click Publish to switch the Zap on.

Triggers

beehiiv triggers: the 9 events that can start a Zap

9 events start a Zap when something happens in beehiiv, and 9 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Newsletter List Subscription Subscribed

Instant trigger

In Zapier“Triggers when a subscriber is added to a newsletter list.”

A reader joins one of the newsletter lists inside your publication, and your Zap gets the details. Useful when one publication carries several lists and you want to react per list, not per signup.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
send the people who pick your weekly deals list to a dedicated sheet or sales pipeline.
Watch out
the trigger asks for a publication, so a Zap covers one publication at a time.
2

Newsletter List Subscription Unsubscribed

Instant trigger

In Zapier“Triggers when a subscriber is removed from a newsletter list.”

The mirror of the previous event: someone leaves one specific newsletter list while possibly staying subscribed to the publication itself. You learn which list lost a reader, not just that a reader left.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
tell your sponsor manager that a niche list just shrank, or stop a related sequence in another tool.
Watch out
it is not a full unsubscribe; use User Unsubscribes for that.
3

New Post Sent

Instant trigger

In Zapier“Triggers when a new post is sent.”

Fires once a post goes out, which makes it the natural starting point for anything you do after publishing: sharing, archiving, notifying the team.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
post a message in your team chat each time an issue ships, so sales and support know what readers just received.
Watch out
the Webhook Description you type here appears in your beehiiv Integrations section, so name it after the Zap to find it later.
4

New Subscription Confirmations

Instant trigger

In Zapier“Triggers when a subscription is confirmed following a double opt-in.”

Starts when a reader confirms through the double opt-in. Unlike a raw signup, this event only reaches you once the address is proven to be real and willing.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
push confirmed readers into your CRM, where an unconfirmed address would only pollute your contacts.
Watch out
if double opt-in is off on your publication, there is nothing to confirm, so pick New Subscriptions instead.
5

New Subscriptions

Instant trigger

In Zapier“Triggers when a new subscription is created.”

The broadest event of the app: any new subscription created on the publication starts the Zap, whatever the source of the signup.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
count signups in a spreadsheet or alert a channel when a launch brings in readers.
Watch out
a Zap that starts here and then creates subscribers in the same publication can set itself off again and again.
6

User Unsubscribes

Instant trigger

In Zapier“Triggers when a user unsubscribes.”

Fires when someone leaves your publication completely. This is the event to watch if you keep reader data anywhere else and want it to stay in sync.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
mark the contact as unsubscribed in your CRM so nobody emails them from another tool.
Watch out
readers who left before the Zap was published never reach it; clean that backlog separately.
7

New Subscription Downgrades

Instant trigger

In Zapier“Triggers when a subscriber downgrades their subscription from premium to free.”

A paying reader goes back from premium to free. For a paid newsletter, this is churn, and you hear about it as soon as beehiiv records it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
open a win-back task for your team, or log the lost revenue line in your finance sheet.
Watch out
it only covers premium to free moves, not a full unsubscribe.
8

New Subscription Upgrades

Instant trigger

In Zapier“Triggers when a user upgrades their subscription to premium.”

The good news event: a reader moves up to a premium subscription. Your Zap receives it the moment the switch is recorded.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
invite new paying readers to a private community or send a thank-you from your own email tool.
Watch out
pair it with New Subscription Downgrades if you track paid readers elsewhere, or that list will only ever grow.
9

New Survey Responses

Instant trigger

In Zapier“Triggers when a new survey response is submitted.”

Each time a reader answers one of your beehiiv surveys, the response lands in your Zap. It turns feedback that would sit in a dashboard into something your team sees.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
copy every answer to a spreadsheet, or ping the editor when a reader leaves a comment.
Watch out
one answer equals one run, so a busy survey multiplies the tasks of every action behind it.
Actions

beehiiv actions: what the Zap can do in your newsletter

beehiiv gives you 16 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add a Subscriber to an Automation

Action

In Zapier“Adds a subscriber to a specific automation.”

Enrolls an existing subscriber in one of your beehiiv automations, which you set up on the beehiiv side.

When to use it
start an onboarding series the moment someone buys a course in another tool.
Watch out
only automations whose trigger is Add by API appear in the list.
2

Add Tags to a Subscriber

Action

In Zapier“Add subscriber tags to an existing subscriber.”

Puts one or more tags on a subscriber so you can sort and segment readers later in beehiiv. Missing tags get created on the fly.

When to use it
tag readers by the form, event or campaign that brought them in.
Watch out
it wants the subscription ID, which is not the email address; add a search first if you only have the email.
3

Create a Custom Field

Action

In Zapier“Creates a custom field in your beehiiv account.”

Adds a new custom field to a publication, with a name and a type. Custom fields hold the extra data you store per reader, like a company or a plan.

When to use it
rarely inside a running Zap; it fits a setup Zap that prepares a new publication.
Watch out
running it on every trigger would try to create the same field over and over.
4

Create Newsletter List Subscription

Action

In Zapier“Adds a subscription to a newsletter list.”

Subscribes a reader to one specific newsletter list inside the publication, rather than to the publication as a whole.

When to use it
a reader ticks an interest box on an outside form and should land in the matching list.
Watch out
you need the newsletter list ID; List All Newsletter Lists gives it to you once.
5

Create a Segment

Action

In Zapier“Creates a segment from subscription IDs, email addresses, or custom field filters.”

Builds a segment from a set of subscription IDs, emails or custom field filters. IDs and emails give a fixed segment; filters give one that updates itself.

When to use it
group the attendees of an event so you can send them a follow-up issue.
Watch out
the segment name must be unique in the publication, so give each run its own name.
6

Create a Subscriber

Action

In Zapier“Creates a subscriber in your beehiiv account.”

The workhorse action: adds an email address to a publication, with options to send the welcome email and to skip list auto-subscribe.

When to use it
feed signups from a webinar tool, a shop or a lead form into your newsletter.
Watch out
the reactivate option brings back people who left; switch it on only when the reader knowingly signs up again.
7

Make a Custom API Call

Action

In Zapier“Makes a custom API call to a specified endpoint with custom parameters.”

The escape hatch: you send your own request to the beehiiv API through the connection you already set up, for anything the other actions do not cover.

When to use it
a developer on your team has spotted a beehiiv feature with no ready-made action.
Watch out
you type only the path after the base address; adding the full address breaks the call.
8

Delete a Subscriber

Action

In Zapier“Deletes a subscriber from your publication.”

Deletes a subscriber from your publication, from their subscription ID.

When to use it
honor a data deletion request logged in your helpdesk.
Watch out
it asks for the subscription ID, not the email; put View a Subscriber (Via Email) before it if you only have the address.
9

Delete a Custom Field

Action

In Zapier“Deletes a custom field from your beehiiv account.”

Deletes a custom field from your beehiiv account, from its ID.

When to use it
clean up after a campaign whose temporary field you no longer need.
Watch out
it asks for the field ID, not the name; List All Custom Fields shows both.
10

Delete a Post

Action

In Zapier“Deletes (a draft) or archives (a published) a post.”

Removes a post. A draft is deleted for good; a post already published is archived instead.

When to use it
clear out drafts that an editorial workflow in another tool has marked as abandoned.
Watch out
on a published post this does not wipe it, so readers' links may still matter to you.
11

Delete a Segment

Action

In Zapier“Deletes a particular segment.”

Deletes one segment from the publication, from its prefixed ID.

When to use it
retire the one-off segments that a Create a Segment Zap keeps piling up.
Watch out
it wants the prefixed segment ID; List All Segments gives it to you.
12

Recalculate a Segment

Action

In Zapier“Triggers a recalculation for a segment.”

Asks beehiiv to recalculate a segment, from its prefixed ID.

When to use it
after a batch of Update a Subscriber steps, so the segment reflects the new field values before a send.
Watch out
to see who is in the segment afterwards, add List a Segment's Members.
13

Update a Custom Field

Action

In Zapier“Updates a custom field for a publication.”

Gives an existing custom field of a publication a new name, from its field ID.

When to use it
keep field names aligned when the same property is renamed in your CRM.
Watch out
it changes the field definition, not a reader's value; for that, use Update a Subscriber.
14

Update Newsletter List Subscription

Action

In Zapier“Updates a newsletter list subscription (for example, unsubscribe from the list).”

Edits a reader's membership of one newsletter list, mostly to take them off it while leaving the publication alone.

When to use it
a customer opts out of promotions in your shop, and only the promo list should drop them.
Watch out
it needs the list subscription ID, which differs from the subscription ID used everywhere else.
15

Update Newsletter List Subscription by Subscription ID

Action

In Zapier“Updates a newsletter list subscription using the publication subscription ID when you do not have the newsletter list subscription ID.”

Same change as the previous action, but you point at the reader with the regular subscription ID instead of the list subscription ID.

When to use it
whenever you lack the list subscription ID, which is most of the time.
Watch out
the unsubscribe box is mandatory, so decide in each Zap whether it is on.
16

Update a Subscriber

Action

In Zapier“Updates custom fields and/or unsubscribes a subscriber.”

Changes the custom fields of an existing subscriber, and can also unsubscribe them in the same step.

When to use it
write the latest plan or company name from your CRM into beehiiv so segments stay accurate.
Watch out
unsubscribing a premium reader this way also ends their billing.
Searches

beehiiv searches: look things up before you act

36 search steps look for data that already exists in beehiiv, so a later step can use it.

A search step reads what already exists in beehiiv and hands it to the next steps. beehiiv has 36 of them, listed under SEARCH at the bottom of the Action event menu. Adding one makes your Zap multi-step, so it needs a paid plan. This app offers no find-or-create variant.

1

Get Complimentary Access

Search

In Zapier“Retrieve a single complimentary access offer belonging to a specific publication.”

Fetches one complimentary access offer, the free premium passes you hand out, from its ID.

When to use it
check the details of a gifted pass before you notify the reader who received it.
Watch out
it needs the prefixed ID of the offer, so you usually run List Complimentary Access first.
2

List All Authors

Search

In Zapier“Retrieve a list of authors available for the publication.”

Returns the authors set up on a publication, the people whose names sign your posts.

When to use it
build a contributors sheet for a multi-author newsletter without copying names by hand.
Watch out
a list result is awkward to map field by field, so use it where a whole list is welcome.
3

List All Journeys in an Automation

Search

In Zapier“Returns a list of all automation journeys for a specific automation. This will include the status of the journey, the start time, and the completion time.”

Shows every journey through one automation, meaning each reader's run, with its status, start and completion time.

When to use it
audit who finished your onboarding sequence and who stalled halfway.
Watch out
it asks for the automation ID, which View an Automation or List All Automations can give you.
4

List All Automations

Search

In Zapier“Returns a list of all automations.”

Gives you every automation of a publication.

When to use it
as a first step when you need an automation ID to feed a later step.
Watch out
it lists every automation, including the ones that Add a Subscriber to an Automation cannot use.
5

List All Condition Sets

Search

In Zapier“Returns a list of condition sets.”

Returns the condition sets of a publication, as beehiiv stores them.

When to use it
keep a shared sheet of the condition sets so the team knows what exists.
Watch out
it reads the sets; no action here creates or edits one.
6

List All Custom Fields

Search

In Zapier“Returns a list of custom fields.”

Lists the custom fields of a publication with their IDs, names and types.

When to use it
find the field ID that Delete a Custom Field or Update a Custom Field asks for.
Watch out
run it once while you build, then keep the ID, rather than running a search on every run.
7

List All Newsletter Lists

Search

In Zapier“Retrieve all newsletter lists belonging to a specific publication.”

Brings back all the newsletter lists that live inside a publication.

When to use it
look up the list ID you need for Create Newsletter List Subscription.
Watch out
lists belong to one publication, so a workspace with several publications needs one search per publication.
8

List All Newsletter List Subscriptions

Search

In Zapier“List all subscriptions for a newsletter list.”

Returns every subscription of one newsletter list.

When to use it
export a niche list to a spreadsheet to share with a sponsor.
Watch out
on a big list the result is large, which makes it a poor fit for a Zap that runs often.
9

List All Polls

Search

In Zapier“Retrieve all polls belonging to a specific publication. Poll choices are always included.”

Lists the polls of a publication, with their choices always included.

When to use it
keep a running index of every question you have asked your readers.
Watch out
it returns the polls themselves; the answers come from List Poll Responses.
10

List All Post Templates

Search

In Zapier“Retrieve a list of post templates available for the publication.”

Returns the post templates saved on a publication, the layouts you start new issues from.

When to use it
check which templates exist before a team member picks one in beehiiv.
Watch out
Zapier cannot create a post, so the template ID has little use further down the Zap.
11

List Subscription Tiers

Search

In Zapier“Retrieve all tiers belonging to a specific publication.”

Lists the subscription tiers of a publication, the free and paid levels a reader can hold.

When to use it
map tier names into your CRM so an upgrade there reads the same as in beehiiv.
Watch out
it lists tiers, not who holds them; for that, look at the subscriber.
12

List Complimentary Access

Search

In Zapier“Retrieve all complimentary access offers belonging to a specific publication.”

Returns every complimentary access offer of a publication in one go.

When to use it
review all gifted premium passes at the end of a promotion.
Watch out
to act on one offer you still need its ID and Get Complimentary Access.
13

List Poll Responses

Search

In Zapier“Retrieve all individual subscriber responses for a specific poll with cursor-based pagination.”

Brings back each subscriber's answer to one poll, page by page.

When to use it
copy every vote into a sheet to cross it with your CRM data.
Watch out
it needs both the publication and the poll, picked in the step.
14

List a Segment's Member Ids

Search

In Zapier“List subscriber IDs for a segment. Returns a lightweight array of subscription IDs only, without additional subscriber details.”

Returns only the subscription IDs in a segment, with no other detail. It is the lighter of the two segment lookups.

When to use it
feed a later step that only needs IDs, like Add Tags to a Subscriber.
Watch out
no emails come back; use List a Segment's Members for that.
15

List a Segment's Members

Search

In Zapier“Return a list of members from a specific segment.”

Returns the members of a segment with their subscriber details, not just IDs.

When to use it
send the readers of a segment to an ad audience or a sales list.
Watch out
recalculate the segment first if fields just changed, or the list may be stale.
16

List All Publications

Search

In Zapier“Returns a list of publications with their publication IDs.”

Lists the publications your connected account can see, each with its publication ID. It is the only search that asks for no publication.

When to use it
in a workspace with several newsletters, to find the right publication ID once.
Watch out
the list depends on the rights of the account behind the connection.
17

List All Posts

Search

In Zapier“Returns a list of posts for a particular publication.”

Returns the posts of a publication, narrowed by audience, platform (web, email or both) and status.

When to use it
feed an archive page or a monthly recap with what went out.
Watch out
the audience, platform and status boxes are required; platform and status offer an all value when you want everything.
18

View Referral Program

Search

In Zapier“Retrieve details about the publication's referral program, including milestones and rewards.”

Reads your publication's referral program, with its milestones and the rewards attached to them.

When to use it
show the current rewards on a partner page or in a team update.
Watch out
it reads the program; it does not tell you which reader reached which milestone.
19

List All Segments

Search

In Zapier“Return a list of segments from a publication.”

Returns the segments of a publication, filtered by type and status.

When to use it
find old manual segments that a Delete a Segment step should clear.
Watch out
type and status are required, even though they only narrow the results.
20

List All Subscribers

Search

In Zapier“Retrieve all subscriptions belonging to a specific publication.”

Retrieves every subscription of a publication in one search.

When to use it
a one-off sync to fill a fresh spreadsheet or CRM with your existing readers.
Watch out
it is a bulk read, the opposite of what a Zap usually does; for one reader, view them by email instead.
21

View Aggregate Post Stats

Search

In Zapier“Retrieve aggregate stats for all posts.”

Returns the combined stats of all posts on a publication.

When to use it
after New Post Sent, drop the running totals into a reporting sheet.
Watch out
the figures cover all posts together; for one issue, use View a Post.
22

View an Author

Search

In Zapier“Views the details of a single author.”

Fetches one author's details from their ID, full name or first name.

When to use it
add the author's details to a post notification sent to your team.
Watch out
the ID is the most precise way to point at an author; a name works too.
23

View an Automation

Search

In Zapier“Views the details of a single automation.”

Reads the details of a single automation, looked up by its name.

When to use it
get an automation ID by name inside the Zap instead of hardcoding it.
Watch out
renaming the automation in beehiiv breaks the lookup on the next run.
24

View an Automation Journey

Search

In Zapier“Views the details of a single automation journey.”

Follows a single reader through an automation: where it stands and when it started or ended.

When to use it
check whether a buyer finished onboarding before sales calls them.
Watch out
it needs both the automation ID and the journey ID.
25

View Condition Set

Search

In Zapier“Views the details of a single condition set.”

Reads one condition set and its rules, looked up by its UUID.

When to use it
pull a rule into a review doc when someone asks why a reader saw a block.
Watch out
the UUID comes from List All Condition Sets; there is no lookup by name.
26

View Custom Field

Search

In Zapier“Views the details of a single custom field.”

Returns one custom field, its name and type, from its ID.

When to use it
confirm a field still exists before a Zap writes into it.
Watch out
paired with the default no-result setting, a deleted field stops the Zap here, which is often what you want.
27

View Newsletter List

Search

In Zapier“Retrieve a single newsletter list belonging to a specific publication.”

Fetches one newsletter list from a publication by its ID.

When to use it
add the list's name to a notification instead of a bare ID.
Watch out
the list must belong to the publication picked in the same step.
28

View Newsletter List Subscription

Search

In Zapier“Retrieve a single newsletter list subscription belonging to a specific newsletter list.”

Reads one reader's membership of one list, from the list ID and the list subscription ID.

When to use it
check a reader is still on a list before you send them list-only content.
Watch out
it wants the list subscription ID, not the regular subscription ID.
29

View a Poll

Search

In Zapier“Retrieve detailed information about a specific poll belonging to a publication. Use expand[]=stats for aggregate vote counts, or expand[]=poll_responses for individual subscriber responses.”

Returns one poll in detail, chosen from a dropdown of your polls.

When to use it
attach the poll's question to each response a Zap stores elsewhere.
Watch out
picking the poll from the list fixes it for every run of the Zap.
30

View a Post

Search

In Zapier“View the details of a single post.”

Pulls up a single post, picked from your publication, with its details.

When to use it
after New Post Sent, collect the post details for a recap or an archive.
Watch out
a post chosen from the dropdown stays the same on every run; map a value from the trigger instead.
31

View the Details of a Single Publication

Search

In Zapier“Retrieve the details of a single publication.”

Returns the details of one publication.

When to use it
in a Zap that serves several newsletters, add the publication's own details to a message or a record.
Watch out
the publication is selected in the step, so it does not adapt unless you map it.
32

View Publications by Subscription Email

Search

In Zapier“Retrieve all publications in the workspace that have a subscription for the specified email address.”

Takes an email address and tells you every publication in your workspace where it has a subscription.

When to use it
on a support ticket, see at once which of your newsletters the person receives.
Watch out
it works across the workspace, the one search that does not stop at one publication.
33

View a Segment

Search

In Zapier“Shows the details of a single segment.”

Shows the details of one segment, found from its prefixed ID, so a later step can work with it.

When to use it
check a segment's state and settings before a Zap recalculates it or deletes it.
Watch out
no lookup by name; List All Segments gives you the ID.
34

View a Subscriber (Via Email)

Search

In Zapier“Shows the details of a single subscriber using their email address.”

Finds a subscriber from their email address, the value most other tools carry.

When to use it
just before Add Tags to a Subscriber or Delete a Subscriber, to turn an email into the subscription ID they need.
Watch out
if the reader is not found, the default setting stops the Zap there.
35

View a Subscriber (Via Subscription ID)

Search

In Zapier“Shows the details of a single subscriber.”

Reads a subscriber's full details when you already hold their subscription ID.

When to use it
after a segment lookup that only returned IDs, to get emails and fields.
Watch out
the subscription ID is not the email; with only an address, use View a Subscriber (Via Email).
36

View a Tier

Search

In Zapier“View the details of a single tier.”

Returns one subscription tier in detail, chosen from your list of tiers.

When to use it
after New Subscription Upgrades, add the tier's details to the welcome message for paid readers.
Watch out
the tier picked in the dropdown is fixed for every run.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap and skips what depends on it. Switch it on and the Zap goes on empty-handed.
  2. Create X if it doesn't exist yet?
    This box turns a search into a find-or-create. No beehiiv search offers it, so a missing subscriber needs its own Create a Subscriber step.
  3. If multiple search results are found?
    Three choices when several items match: keep the first one (the default), stop the Zap, or pass all of them on.
When it breaks

When a beehiiv Zap breaks

Most failures are not bugs. They come from how Zapier and beehiiv fit together.

The cases below are the ones to check first. For a deeper diagnosis, our Zapier troubleshooting service takes over broken Zaps.

  • Old subscribers never show up

    A Zap only reacts to what happens after it is published. Readers who joined before are not picked up; move that backlog with a separate one-off job.

  • The Zap keeps triggering itself

    Start on New Subscriptions and then create subscribers in the same publication, and each run sets off the next one. Your task count drains fast.

  • Runs held back after an import

    A bulk import or a migration can send a huge batch of signups at once. Zapier's flood protection may hold those runs back.

  • Email given where an ID was expected

    Several actions ask for the subscription ID and say it is not the email. Put View a Subscriber (Via Email) before them to convert the address.
Need help

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FAQ

beehiiv Zapier integration: frequent questions

01Is the beehiiv Zapier integration free?
Yes, as long as your Zap stays at two steps. beehiiv is not a premium app, so the free Zapier plan accepts it, with 100 tasks a month and Zaps made of one trigger and one action. As soon as you add a second action, a filter or a search step, the Zap becomes multi-step and needs a paid plan. On the beehiiv side, you need an account that can reach the publication you automate. Check your own beehiiv plan for anything it reserves to paying users, since this page only covers the Zapier side.
02How many Zapier tasks does a beehiiv Zap use?
One task for each action that succeeds, and nothing for the trigger. A Zap that tags a new subscriber and adds them to an automation uses two tasks per signup. An action that fails is not counted, and waiting for new events costs nothing. A search step also turns the Zap multi-step, so it needs a paid plan. The real driver is volume: a launch that brings many signups, or a busy survey, multiplies every action behind the trigger. That is where the 100 tasks of the free plan go first.
03Does beehiiv trigger Zaps in real time?
Yes. All 9 beehiiv triggers are instant: beehiiv calls Zapier as soon as the event happens, so the Zap starts right away. The plan intervals (15 minutes on Free, 2 on Professional, 1 on Team and Enterprise) only apply to polling triggers, and beehiiv has none. In the editor, a Zap built on an instant trigger shows a lightning bolt. That makes beehiiv a good fit for the free plan, where polling apps would otherwise wait for the next check.
04What does it take to connect beehiiv to Zapier?
A beehiiv account, plus read or write access on any publication you do not own but want the Zap to touch. In Zapier you open the Apps page, click + Add connection, pick beehiiv, sign in on the tab that opens and grant access. The connection is then reused by every Zap step that talks to beehiiv. If a publication is missing from a dropdown later, the account you signed in with probably lacks the rights on it.
05Why is an automation missing from Add a Subscriber to an Automation?
Because the field only lists automations that have an Add by API trigger, as the action itself tells you. If yours is missing, check in beehiiv that it has one. Then check that you picked the right publication in the step, since automations belong to a publication. Once the automation shows up, the Zap can enroll readers coming from any tool connected to Zapier, which is the point of this action.
06What if the beehiiv action you need does not exist in Zapier?
Use Make a Custom API Call. It sends a request to the beehiiv API through the connection you already have, so there is no extra login. You give the path of the endpoint and the method, without the base address. It suits a developer more than a marketer, since you need to read the beehiiv API docs to fill it in. One clear gap today: no action creates or schedules a post, so publishing still happens in beehiiv itself.
07Zapier, Make or n8n for beehiiv?
It depends on three criteria rather than on a winner. First, coverage: compare the operations each tool offers for beehiiv against what you need, for instance subscriber tags or segment work. Second, billing: Zapier counts successful actions, so high-volume newsletters should estimate their monthly tasks before choosing. Third, what you already run: if your other tools are on Zapier, a beehiiv Zap sits next to them. This page only describes the Zapier side.
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