Bluedot Zapier integrationAutomate Bluedot with Zapier.
The Bluedot Zapier integration gives you 2 triggers, 0 actions and 0 searches. Bluedot only starts Zaps: when a meeting summary or a transcript is ready, another app takes over. It works on the free plan, with one catch on timing.
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What the Bluedot Zapier integration actually does
Bluedot records your meetings, writes the transcript and drafts a summary. The integration with Zapier lets that output leave Bluedot on its own: each new summary or transcript can start an automation that copies it into another tool. Bluedot is the starting point, never the destination.
Three things people usually build with it. First, a recap posted to a team channel: New Summary Available starts the Zap, and the chat app publishes the text so nobody has to forward notes after a call. Second, an archive: New Transcript Available pushes the full transcript into a document or a notes tool, so the raw words of every meeting end up in one searchable place. Third, a follow-up record: the summary lands on a contact or a deal in your CRM, which keeps sales calls attached to the right account.
Now the limits, because they shape every Zap. Zapier cannot write anything into Bluedot. There is no action to start a recording, edit a note or delete a meeting, and no search to look up an older summary. Both triggers also work by polling, so the summary shows up in the other app after Zapier's next check, not the second Bluedot finishes it. And nothing already sitting in Bluedot gets sent: a Zap only picks up what Bluedot produces after you switch it on.
If you are still choosing a platform, the Bluedot Make integration page covers the same app on Make, and our Make vs Zapier comparison lays out the criteria side by side.
Zapier words in one minute
Seven terms come back all over this page. Here they are in plain words, once.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
- Trigger
- The event that starts a Zap. With Bluedot, that is a new summary or a new transcript appearing in your account.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something for you in another app.
- Task
- The unit Zapier bills. One task is one action your Zap completes successfully, and your plan allows a set number of them.
- Polling vs instant
- A polling trigger is checked on a timer for new items. An instant trigger is reported by the app the moment the event happens.
- Filter
- A step that lets the Zap continue only when what arrived meets a condition you set, and stops it quietly otherwise.
- Search step
- A step that looks up something already stored in an app, so the steps after it can reuse what it found.
What a Bluedot Zap really costs
Bluedot is not a premium app on Zapier, so it runs on the free plan. The cost sits entirely on the other side of the Zap.
- Premium appNo, works on the free plan
- Tasks on the free plan100 per month
- Steps on the free plan2 (one trigger, one action)
- Cost of a trigger check0 tasks
The trigger never costs a task, and neither does Zapier checking Bluedot for new items, however often it looks. You pay one task each time an action works, so a summary sent to one app costs one task, and to three apps, three. An action that fails is not counted. The free plan gives 100 tasks a month and checks every 15 minutes, but it only builds two-step Zaps: one trigger, one action. Add a filter (for example, to keep only some meetings) or a second action and the Zap becomes multi-step, which needs a paid plan.
Connect Bluedot to Zapier in three steps
- 01
Open your connections
In Zapier, go to the Apps page of your account and click + Add connection. A connection is your Bluedot account linked once, then reused by every Zap that touches Bluedot.
- 02
Pick Bluedot
Type Bluedot in the dialog, select it, then click Add connection. You need an existing Bluedot account first, because Zapier only links one that already exists.
- 03
Sign in and allow access
A new tab opens on Bluedot. Sign in with the account that records your meetings, then grant Zapier access. Use the account that owns the recordings, or one with access to them, or the triggers will find nothing.
Your first Zap: post each meeting summary to a channel, only for client calls
GoalEvery new Bluedot summary of a client call goes to a team channel, without anyone copying it.
- 01
Create the Zap
Start a new Zap, pick Bluedot as the starting app and New Summary Available as the event, then choose the connection you just added.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent summaries of your account, so pick a real one to map from. No summary yet? Record a short meeting first.
- 03
Add the filter
Click the plus icon, add a Filter, and set the field, the rule and the value. A text rule on the title works here. This step makes the Zap multi-step, so a paid plan is needed.
- 04
Add the action
Add the chat app as the action, pick the channel, and map the summary fields from the Bluedot step into the message. Leave the filter out if you stay on the free plan.
- 05
Test, then publish
Test each step once and read what came back. When the message looks right, click Publish to switch the Zap on. From then on it waits for the next summary.
Bluedot triggers on Zapier
2 events start a Zap when something happens in Bluedot. Zapier checks for them at the interval your plan allows.
New Summary Available
Polling triggerIn Zapier“Triggers when a new summary is generated.”
Starts your Zap once Bluedot has finished writing the summary of a meeting. The short version, with the key points of the call, then becomes available to the next step, ready to be posted, filed or attached to a record in another tool.
New Transcript Available
Polling triggerIn Zapier“Triggers when new transcript is generated.”
Fires when Bluedot has produced the full written transcript of a recording. Where the summary trims, this one hands over everything that was said, which suits archiving, keyword checks in a filter, or feeding a document that people search through later.
When a Bluedot Zap breaks
Zapier links no help article to Bluedot, so the failures you will meet are the general ones. They still catch most people.
Four general cases apply to a Zap that starts from Bluedot. None of them shows up as an error on the first test, which is exactly why they hurt.
Old meetings never arrive
A Zap only reacts to what happens after it is switched on. Summaries and transcripts already in Bluedot stay there, and moving them is a separate job.The summary feels late
Both triggers poll. On the free plan Zapier checks every 15 minutes, so a summary can wait up to that long before the next step runs.A loop eats your tasks
If a later step writes back into the place a trigger watches, the Zap sets itself off again and again. With Bluedot as a pure source this is rare, but check chained Zaps.A big batch is held back
After a burst of recordings appears at once, Zapier's flood protection can hold the batch. Zapier also remembers what it has seen, so the same item does not start the Zap twice.
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