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Flenski Zapier integrationAutomate Flenski with Zapier.

The Flenski Zapier integration gives you 32 triggers and 3 actions, and no search. Every trigger is instant, so a sale, a sign-up or a cancelled subscription in your community reaches Zapier the moment it happens, even on the free plan.

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Overview

What the Flenski Zapier integration does for your community

Flenski is a community platform: you build a space for your members, with courses, groups, events and paid access. The Flenski Zapier integration links that space to Zapier, so something a member does in Flenski can start a chain of steps without anyone copying data by hand.

Three results come up again and again. Access that follows the money: Order Completed starts the Zap and Add Plans for Profile opens the paid content to the buyer, while Subscription Cancelled paired with Revoke Plans for Profile closes it again. Accounts opened from a lead: New Lead hands over the contact, Create Profile turns it into a member with the plans you choose. A team that hears about members in time: Payment Failed, Team Chat Started or Community Post Sent to Moderation can start a Zap the second they happen, because every Flenski trigger is instant.

Now the limits. The 3 actions only touch profiles and their plans. Zapier cannot publish a post, send a chat message, issue a certificate or enroll someone in a course for you. There is no search step either, so a Zap cannot look up an existing Flenski member before acting on them: it works only with what the trigger brought in. If your plan is to feed Flenski from another tool, the second half of the job has to fit inside those three profile actions.

The same app also has a Flenski Make integration page, worth reading side by side before you pick a tool, along with the broader Make vs Zapier comparison.

Vocabulary

Zapier words, in plain English

Seven words come back on every line of this page. Here they are once, so the rest reads fast.

Zap
The automation you build in Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier sits and waits for that event.
Action
What the Zap does after it starts: the step that writes, sends or changes something for you in an app.
Task
The unit Zapier bills. One task is one action your Zap carried out successfully, and your plan counts those.
Instant vs polling
An instant trigger is reported by the app itself, right away. A polling trigger is checked by Zapier on a timer set by your plan.
Filter
A step that lets the Zap carry on only when the incoming data meets the condition you set, and stops it otherwise.
Connection
Your Flenski account linked to Zapier once, then reused by every step of every Zap that talks to Flenski.
Cost

What a Flenski Zap really costs

Flenski is not a premium app, so it runs on the free plan. The bill is counted in tasks, and only actions make tasks.

  • Premium appNo, works on the free plan
  • Free plan100 tasks a month, two-step Zaps only
  • Trigger cost0 tasks
  • Flenski triggers32 instant, 0 polling

The trigger costs nothing, and neither does the waiting. Each action that succeeds is one task, so a Zap with two actions spends twice as much per run. An action that fails is not charged. The free plan gives 100 tasks a month but only two-step Zaps: one trigger, one action. Add a filter or a second action and you are on a multi-step Zap, which needs a paid plan. The interval grid below applies to polling triggers only, and Flenski has none.

Connect

Connect your Flenski account in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Flenski account first, plus access to any space you do not own yourself but want the Zap to touch.

  2. 02

    Pick Flenski and confirm

    Type Flenski in the search box of the dialog that appears, select it in the results, then click Add connection to confirm. A new tab then opens on the Flenski side for the sign-in.

  3. 03

    Sign in and grant access

    Log in to Flenski in that tab and allow Zapier to use the account. From then on, the same connection is reused by every Flenski step you add, in this Zap and in any later one.

First Zap

Your first Zap: turn a new lead into a member

GoalWhen Flenski captures a lead that meets your condition, create the matching profile with its access plans.

  1. 01

    Build: pick the trigger

    Start a new Zap, choose Flenski as the app and New Lead as the event. Select your connection, then the Project and App the Zap should watch.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent leads of the account, so you map the next steps on real data rather than on guesses.

  3. 03

    Add the filter

    From the plus icon, add a Filter: the field to look at, the rule, the value. Pick a text rule for text and a number rule for numbers, or it never passes.

  4. 04

    Add Create Profile

    Choose Flenski again, event Create Profile. Fill Project, App, Email and Access plans, mapping the Email from the trigger step if the test showed one.

  5. 05

    Test, then Publish

    Test the action once and check the new profile in Flenski. Then Publish to switch the Zap on. With the filter, this Zap is multi-step and needs a paid plan.

Triggers

The 32 Flenski triggers

32 events start a Zap when something happens in Flenski, and 32 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Announcement Viewed

Instant trigger

In Zapier“Triggers when a member opens an announcement for the first time.”

This one starts your Zap when a member opens one of your announcements, and only on that member's first look. You get a clean signal of who actually read the news.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a coach posts a schedule change and wants to know which clients have seen it before the next session.
Watch out
a second visit by the same member does not fire again, so it cannot count rereads.
2

Article Viewed

Instant trigger

In Zapier“Triggers when a member opens an article for the first time.”

Reading behaviour, captured per member: the Zap runs the first time someone opens a given article in your Flenski space.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a software trainer tracks who opened the setup guide, so support knows who has done their homework before a call.
Watch out
the step needs a Project and an App, both required, so pick the space where the articles actually live.
3

Certificate Issued

Instant trigger

In Zapier“Triggers when a certificate is issued to a member.”

When Flenski hands a certificate to a member, Zapier hears about it and your Zap takes over from there.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a professional training firm rewards each graduate with access to an alumni plan through Add Plans for Profile.
Watch out
Zapier cannot issue certificates itself; this trigger only reacts to ones Flenski already produced after the Zap went live.
4

New Comment

Instant trigger

In Zapier“Triggers when a member writes a comment.”

Any comment a member writes can kick off a Zap, which turns quiet discussions into something your team actually sees.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a product team running a beta community wants each fresh comment surfaced while the thread is still warm.
Watch out
a busy community can make this Zap run very often, and every successful action behind it eats a task.
5

New Community Post

Instant trigger

In Zapier“Triggers when a member publishes a post in a community.”

Posts published in a community, as opposed to a group, land here the instant a member hits publish.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a creator with a paid fan club wants a heads-up on every new member post so replies go out the same day.
Watch out
group posts use a separate trigger, New Group Post, so a Zap on this one never sees them.
6

Community Post Sent to Moderation

Instant trigger

In Zapier“Triggers when a community post goes to the moderation queue.”

Moderation work starts here: the Zap runs when a community post lands in the moderation queue instead of going live.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a volunteer moderators' rota needs to know the second something is waiting, rather than checking the queue by hand.
Watch out
Zapier has no action to approve or reject the post; the decision still happens inside Flenski.
7

Community Post Viewed

Instant trigger

In Zapier“Triggers when a member opens a community post for the first time.”

Reach on a community post, member by member: Zapier is told the first time each person opens it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a membership manager checks whether a rules update in the main community has really been opened by the people it concerns.
Watch out
on a large community this fires a lot; keep actions light so the task count holds.
8

Course Completed

Instant trigger

In Zapier“Triggers when a member completes a course.”

The finish line of a course becomes a starting signal. As soon as a member completes one, the Zap gets going.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an online academy opens the advanced track to anyone who just finished the beginner course, with Add Plans for Profile.
Watch out
members who finished before you published the Zap are not picked up; that backlog is a separate job.
9

Course Enrolled

Instant trigger

In Zapier“Triggers when a member gets access to a course.”

Fires when a member gets access to one of your courses, so the start of a learning path reaches Zapier straight away.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a language school wants its tutors told about each new student on a course, so the first message goes out early.
Watch out
the step asks for both a Project and an App, both required, so pick the space that actually holds the course.
10

Event Registration

Instant trigger

In Zapier“Triggers when a member signs up for an event.”

Sign-ups for your events flow straight into Zapier, one run per member who registers.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a startup hosting live demos wants a sales rep ready for each registrant before the session starts.
Watch out
it reacts to the sign-up, so it says nothing about who actually showed up.
11

Event Starts Soon

Instant trigger

In Zapier“Triggers when an event is about to start.”

A countdown signal: Flenski warns Zapier when one of your events is about to begin.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a webinar host gets the speakers and the support person into position just before doors open.
Watch out
how far ahead of the start the signal arrives is not stated on the Zapier side, so test it on a real event before you rely on it.
12

File Downloaded

Instant trigger

In Zapier“Triggers when a member downloads a file for the first time.”

Downloads of your resources become events: the first time a member grabs a given file, the Zap runs.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a consultant who shares templates sees who took the pricing workbook and follows up with the right offer.
Watch out
repeat downloads by the same member stay silent, so this is not a download counter.
13

New Group Post

Instant trigger

In Zapier“Triggers when a member publishes a post in a group.”

Group conversations get their own signal: every post a member publishes in a group, rather than in a community, can start a Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a mastermind organiser keeps an eye on the founders' group without living inside the app all day.
Watch out
community posts have their own trigger; if you need both, you build two Zaps.
14

Group Post Sent to Moderation

Instant trigger

In Zapier“Triggers when a group post goes to the moderation queue.”

Held-back group posts get your attention fast: this trigger runs when one enters the moderation queue.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a health coach running private support groups wants each flagged post reviewed quickly and calmly.
Watch out
approving the post is still a manual move in Flenski, since none of the 3 actions handles moderation.
15

Group Post Viewed

Instant trigger

In Zapier“Triggers when a member opens a group post for the first time.”

Who opened what inside a group: Zapier gets a signal the first time each member views a group post.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a team lead posts a briefing in the staff group and wants to chase only those who never opened it.
Watch out
a view is not a read to the end; treat it as opened, nothing more.
16

New Lead

Instant trigger

In Zapier“Triggers when a new lead is captured.”

Each new lead Flenski captures reaches Zapier as soon as it comes in, ready to be handled by the next step.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an agency running a free community funnel turns each lead into a profile with Create Profile and a starter plan.
Watch out
Create Profile requires an Email, so test the trigger and check that the leads you get back carry one.
17

Lock Screen Viewed

Instant trigger

In Zapier“Triggers when a member sees a lock screen for the first time.”

A lock screen is the wall a member hits on content their plan does not cover. This trigger tells you who hit it, once per member.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a course seller spots the free members curious enough to reach paid lessons.
Watch out
later visits to the same wall stay silent.
18

Member Deleted

Instant trigger

In Zapier“Triggers when a member is deleted from the app.”

Removal from the app is the event here: the Zap runs once a member has been deleted from Flenski.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an operations manager keeps a clean offboarding trail whenever someone leaves the member base.
Watch out
by the time this fires the member is gone, so a Flenski action on that profile afterwards makes little sense.
19

Member Mentioned

Instant trigger

In Zapier“Triggers when a member is mentioned by someone else.”

Mentions are direct calls for attention, and this trigger catches each one where someone tags another member.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
experts invited into a paid community get pinged outside Flenski when a member tags them with a question.
Watch out
a Zap built on mentions of everyone fires often; a filter narrows it down, but makes the Zap multi-step.
20

Plan Assigned to Member

Instant trigger

In Zapier“Triggers when a plan is granted to a member.”

Access changes upward: whenever a member receives a plan, this trigger starts the Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a coaching business books the onboarding call as soon as a client is moved to the VIP plan.
Watch out
pair it with Add Plans for Profile and the Zap can set itself off again and again, burning tasks.
21

Plan Removed From Member

Instant trigger

In Zapier“Triggers when a plan is taken away from a member.”

The mirror of the previous one: the Zap runs when a plan is taken away from a member.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a success manager wants to know about every downgrade, to call before the member drifts away for good.
Watch out
a Zap ending with Revoke Plans for Profile on this trigger loops on itself.
22

New Chat Message

Instant trigger

In Zapier“Triggers when a chat message is sent.”

Every chat message sent in Flenski can start a Zap, so expect it to run often.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a small support crew keeps a log of conversations outside the app for later review.
Watch out
on a lively community, this burns through 100 free tasks quickly if each run carries an action.
23

Offer Viewed

Instant trigger

In Zapier“Triggers when a member sees an offer for the first time.”

Interest in an offer, member by member: the trigger fires the first time someone sees it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a membership site selling an annual bundle hands each viewer to a salesperson while the offer is fresh in mind.
Watch out
a view says nothing about a purchase; Order Completed is the trigger for the actual sale.
24

Order Completed

Instant trigger

In Zapier“Triggers when a payment is collected for a member.”

Money in: Flenski reports each payment collected for a member, and the Zap starts on it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a cohort course grants the bought access plan right after checkout, with Add Plans for Profile.
Watch out
orders paid before the Zap went live are not replayed; grant those by hand.
25

Payment Failed

Instant trigger

In Zapier“Triggers when a payment attempt fails.”

Billing trouble, flagged as it happens: each failed payment attempt in Flenski starts the Zap, so nobody has to scan the payment list by hand.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a subscription community asks its billing contact to reach out before access lapses.
Watch out
one member can fail several attempts in a row, and each one starts the Zap again.
26

Paywall CTA Clicked

Instant trigger

In Zapier“Triggers when a member clicks the call to action of a lock screen.”

Stronger than a view: this fires when a member clicks the call-to-action button on a lock screen.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an author selling premium chapters follows up with readers who clicked to upgrade but never paid.
Watch out
a click is intent, not a sale; check Order Completed before granting anything.
27

Points Awarded

Instant trigger

In Zapier“Triggers when a member earns gamification points.”

Gamification points leave the app here: each time a member earns some, Zapier is notified.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a fitness community rewards its most active members by unlocking a bonus plan.
Watch out
points are awarded often, so a filter to keep only the cases you care about helps, on a paid plan.
28

New Profile

Instant trigger

In Zapier“Triggers when a new profile is created.”

Fresh profiles are the event: whenever one is created in Flenski, the Zap runs.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a club manager welcomes each newcomer and assigns a mentor from the start.
Watch out
never end this Zap with Create Profile; the new profile would start the Zap again, in a loop.
29

Question Asked

Instant trigger

In Zapier“Triggers when a member asks a question in a lesson.”

Lessons can carry a question box, and every question a member types in it reaches Zapier.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
an instructor gets learners' questions in front of a teaching assistant who answers within the day.
Watch out
follow-up comments on the same question come through a different trigger, Question Commented.
30

Question Commented

Instant trigger

In Zapier“Triggers when someone comments on a question in a lesson.”

Threads under lesson questions keep moving, and each new comment on one starts this Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a coding bootcamp makes sure no student is left waiting after a teaching assistant's first answer.
Watch out
it fires on any comment, including your own team's replies, so expect noise.
31

Subscription Cancelled

Instant trigger

In Zapier“Triggers when a member cancels a subscription.”

Churn, caught as it happens: the trigger runs when a member cancels a subscription.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a paid newsletter community withdraws the subscriber's plan with Revoke Plans for Profile as soon as they leave.
Watch out
cancellations from before the Zap went live are not replayed, so clean those up by hand.
32

Team Chat Started

Instant trigger

In Zapier“Triggers when a member starts a private chat with the team.”

Private conversations with your staff begin here: the Zap runs when a member opens a chat with the team.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a two-person support desk wants to be alerted the moment a customer asks for help.
Watch out
only the start of the chat fires this, not each message that follows in it.
Actions

The 3 Flenski actions

Flenski gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add Plans for Profile

Action

In Zapier“Add plans for profile”

Gives an existing profile one or more extra access plans for the member whose Email you give it.

When to use it
a completed order or a finished course unlocks the next content tier.
Watch out
in a Zap started by Plan Assigned to Member, this action triggers that Zap again.
2

Create Profile

Action

In Zapier“Creates a profile in the system.”

Opens a new member profile in Flenski, with the access plans you pick straight away.

When to use it
a lead captured in another step becomes a member without manual entry.
Watch out
Project, App, Email and Access plans are all required, so the Email must come from somewhere in the Zap.
3

Revoke Plans for Profile

Action

In Zapier“Revoke plan for profile”

Takes access plans away from a profile, for the Email you hand it.

When to use it
a cancelled subscription closes the paid area for that member.
Watch out
this is the only removal you get from Zapier; there is no action to delete the profile itself.
When it breaks

When a Flenski Zap breaks

Zapier links no help article to Flenski, so the traps below are the general ones, applied to this app.

They tend to show up as missing runs, extra runs, or a task count that drops faster than planned. When a run fails without a reason you can see, the Zapier troubleshooting guide is the next stop.

  • The past is not replayed

    A Zap only reacts to what happens after you publish it. Orders, leads or cancellations from before stay where they are, and moving them is a separate job.

  • A plan Zap that feeds itself

    Plan Assigned to Member with Add Plans for Profile, or New Profile with Create Profile: the action recreates the event the trigger watches, and tasks melt away.

  • A bulk import gets held back

    Import members or grant plans in bulk and a trigger can suddenly return a huge batch. Zapier's flood protection may then hold those runs back.

  • Filter on a free plan

    A filter or a second action makes the Zap multi-step. On the free plan, which allows only one trigger and one action, that Zap cannot be published.
Need help

Need help automating Flenski with Zapier?

A person reads every message.

FAQ

Flenski Zapier integration: questions people ask

01Is the Flenski Zapier integration free?
Yes, it works on the free plan, because Flenski is not one of the premium apps Zapier keeps for paid plans. The free plan gives you 100 tasks a month and unlimited Zaps, but each Zap is limited to two steps: one trigger and one action. So a simple pair like Order Completed then Add Plans for Profile runs for free. As soon as you add a filter or a second action, the Zap becomes multi-step and you need a paid plan to switch it on.
02How many tasks does a Flenski Zap use?
One per successful action, per run. The trigger never costs anything, however often Flenski fires it, and an action that fails is not counted. A Zap with Create Profile and then Add Plans for Profile spends two tasks each time it runs. Watch the busy triggers, like New Chat Message or Points Awarded: they fire often, and every run with an action behind it draws on the same monthly allowance, which is 100 tasks on the free plan.
03Do Flenski triggers fire in real time?
Yes. All 32 Flenski triggers are instant: Flenski itself tells Zapier when the event happens, so the Zap starts right away. The plan intervals you see in Zapier's pricing, 15 minutes on Free and down to 1 minute on Team and Enterprise, only apply to polling triggers, which Zapier has to check on a timer. Flenski has none of those, so a free account gets the same speed as a paid one. In the editor, Zaps built on instant triggers show a lightning bolt.
04What does it take to connect Flenski to Zapier?
A Flenski account, and access to any space you do not own but want the Zap to touch. The connection itself goes through the Apps page of your Zapier account: click + Add connection, search for Flenski, click Add connection, then sign in to Flenski in the tab that opens and grant access. After that, every Flenski step in every Zap reuses the same connection. Each step will then ask you to pick a Project and an App, so the connected account has to see them.
05Can Zapier find an existing Flenski member before updating them?
No. The Flenski app on Zapier has no search step, so a Zap cannot look up a member first and then decide what to do. The two plan actions identify the profile by the Email you give them, which means that email has to come from the trigger or from an earlier step. If the trigger you picked does not bring back an email, test it first and check the three sample items Zapier returns before you build anything on top of it.
06What if the Flenski operation you need is not there?
Then Zapier cannot do it for this app today. The integration covers 32 triggers but only 3 actions, all about profiles and their access plans: creating a profile, adding plans, revoking plans. Posting in a community, sending a chat message, enrolling someone in a course or deleting a member are not offered. In that case, compare with the Make page for Flenski, check whether the job can be split so Flenski only starts the Zap, or ask the team for a custom approach.
07Zapier, Make or n8n for Flenski?
It depends on the criteria that matter to you, not on a single winner. Zapier gives Flenski 32 instant triggers that run right away even on the free plan, and 3 actions on profiles and plans. Make has its own Flenski page with its own list of modules, so the coverage is worth comparing operation by operation. For n8n, check its own app list before deciding. Look at what you need Flenski to do, then check which tool offers that exact operation.
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