HelloAsso Zapier integrationAutomate HelloAsso with Zapier.
The HelloAsso Zapier integration gives you 3 triggers and 1 action, with 0 searches. Every trigger is instant, so orders and payments reach your other tools the moment they land, even on the free plan. Here is the setup, the cost and the traps.
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What the HelloAsso Zapier integration actually does
It links your HelloAsso account, where a French non-profit runs memberships, donations, ticketing or a small shop, to the thousands of apps Zapier talks to. A campaign, an order or a payment on HelloAsso becomes the starting point of an automation, and one action lets Zapier open a checkout on HelloAsso for you.
Three results come up again and again. First, a live members list: New Order fires for every order, paid or free, so a spreadsheet or a CRM fills itself as people sign up. Second, a treasurer who stops chasing the bank: New Payment sends each payment straight to the accounting sheet or a team chat. Third, a team that hears about new campaigns: New Campaign tells everyone when a fundraiser or an event is created.
The fourth piece runs the other way. Init Checkout prepares a HelloAsso payment from another app, which suits a club that sells through its own website but wants HelloAsso to handle the money.
Now the limits, because they shape everything. There is no search, so a Zap cannot look up an existing HelloAsso order or member. There is no action to edit or refund anything. And the integration itself warns that you can build only one Zap per trigger type: one for New Payment, one for New Order, one for New Campaign. Plan your Zaps around that rule before you build them.
If you are weighing other tools, the HelloAsso Make integration covers the same app on Make, and our Make vs Zapier comparison sets the two side by side.
Zapier words, in plain English
Seven terms carry the whole page. Read them once and the rest makes sense.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time that event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is switched on, Zapier sits and waits for it.
- Action
- What the Zap does after it starts: the step that writes a row, sends a message or creates something for you.
- Task
- The unit Zapier bills. One task is one action that completed successfully; your plan counts those, nothing else.
- Polling vs instant
- A polling trigger is checked on a timer. An instant trigger is reported by the app itself, the moment the event occurs.
- Filter
- A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
- Connection
- Your HelloAsso account linked to Zapier once, then reused by every step that needs HelloAsso.
What a HelloAsso Zap really costs
HelloAsso is not a premium app, so it works on the free plan. The trigger never costs a task.
- Premium appNo, free plan works
- Free plan100 tasks a month, two-step Zaps
- BilledEach successful action
- HelloAsso triggers3 instant, 0 polling
Only actions that succeed are billed, and a failed one is not counted. A Zap with three actions burns three tasks per order. The free plan gives 100 tasks a month and Zaps of two steps only: add a filter or a second action and you need a paid plan. Since all three HelloAsso triggers are instant, the interval grid below never slows them down. The grid only applies to polling triggers, and HelloAsso has none of those on Zapier.
Connect HelloAsso to Zapier in three steps
- 01
Open your apps
In Zapier, go to the Apps page of your account and click + Add connection. You need a HelloAsso account, plus access to any organisation page you do not own and want the Zap to read.
- 02
Pick HelloAsso
Type HelloAsso in the search box of the dialog, select it, then click Add connection. Zapier then opens a tab where you sign in to HelloAsso, which is the next step.
- 03
Sign in and allow access
Log in with your HelloAsso credentials and grant Zapier access to the account. The connection now shows on the Apps page, ready for every Zap that uses HelloAsso.
Your first Zap: new members straight into Mailchimp
GoalA sports club adds every new member who joins through HelloAsso to its Mailchimp audience, but only for the membership campaign.
- 01
Create the Zap
Start a new Zap and pick HelloAsso as the app. Choose New Order as the trigger event and select the connection you added earlier.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent orders from your account, so you can build the rest on a real one rather than on dummy data.
- 03
Add the filter
From the plus icon, add a Filter. Pick the value that identifies the membership campaign in the test order, choose a text rule, and type the value to match.
- 04
Add Mailchimp
Add the Mailchimp action, pick the audience, and map into each box the matching value you spotted in the test order from HelloAsso.
- 05
Test, then publish
Run each step once and check what came back in Mailchimp. When it looks right, click Publish. With a filter on board this Zap needs a paid plan.
HelloAsso triggers on Zapier
3 events start a Zap when something happens in HelloAsso, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.
New Campaign
Instant triggerIn Zapier“Triggers when a new Campaign is created on your HelloAsso account.”
Starts the Zap as soon as a new campaign is created on your HelloAsso account, whether it is a membership drive, a crowdfunding page or an event. It is the signal for anything that should happen around a launch.
New Order
Instant triggerIn Zapier“Triggers when a new order - paid or free - is made on your campaigns.”
Fires on every order placed on your campaigns, and free orders count too, which matters for free events or zero-cost memberships. That makes it the most complete view of who signed up for what.
New Payment
Instant triggerIn Zapier“Triggers when a new payment is made on your campaigns.”
Reacts to money: each payment made on one of your campaigns kicks off the Zap. Where New Order tracks people, this one tracks cash coming in, which is what a treasurer reconciles.
HelloAsso actions on Zapier
HelloAsso gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Init Checkout
ActionIn Zapier“Initialisation d'un Checkout”
Prepares a HelloAsso payment from another app: you hand it an amount and an item name, and HelloAsso sets up the checkout. Amounts go in cents, and the total must equal the first payment plus any later instalments.
When a HelloAsso Zap breaks
Zapier links no help article to HelloAsso, so the failures below are the general ones, read through how this app behaves.
Most breakdowns come from the setup, not from HelloAsso. Check these cases before you open a support ticket, or go through our Zapier troubleshooting guide.
Old orders never show up
A Zap only reacts to what happens after you switch it on. Orders and payments taken before that stay where they are; moving them is a separate job.A second Zap on the same trigger
The integration allows one Zap per trigger type. Build a second Zap on New Payment and you are going against the rule HelloAsso spells out in its own help notice.A Zap that feeds itself
If a Zap writes into the very place its own trigger watches, it sets itself off again and again and eats through your monthly tasks fast.A sudden flood is held back
After a bulk import or a migration, a trigger that returns a huge batch at once can be paused by Zapier's flood protection, so the run does not go through in one go.
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