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GovTribe Zapier integrationAutomate GovTribe with Zapier.

The GovTribe Zapier integration gives you 13 triggers, 3 actions and 0 searches, and all thirteen triggers are instant. Below: what each one watches, what it costs in tasks, and the setup traps that catch a first Zap before it runs.

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Overview

What GovTribe and Zapier do together

The GovTribe Zapier integration connects your GovTribe account, the market intelligence tool government contractors use to spot and follow contracts and grants, to an automation you set up once on Zapier. A saved search finds something new, a pursuit changes stage, and Zapier acts on it for you.

Three outcomes a capture team typically builds. Pursuits created without retyping: New Results for Federal Contract Opportunity Saved Search fires, and Create Pursuit drops the result into the right pipeline and stage. A reaction when a bid moves forward: Updated Pursuit Stage starts a Zap the moment a pursuit lands in, say, your Proposal stage. Pipelines built on demand: Create Pipeline and Create Stage set up the structure for a new line of business from another event.

Every one of the thirteen triggers is instant: GovTribe reports each event itself, so even a free Zapier plan does not wait for a timer.

What Zapier does not do with GovTribe. There is no search step, so a Zap cannot look up an existing pursuit or contact. There is no action to update or delete a pursuit, and nothing writes contacts or saved searches back into GovTribe. The integration is mostly about listening, with three ways to create.

Before you commit, the Zapier review and the n8n vs Zapier comparison help you check that Zapier is the right tool for this job.

Vocabulary

The Zapier words you need, in one minute

Seven terms carry this whole page. Here they are once, in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event that starts the Zap, here something happening in GovTribe. Once the Zap is on, Zapier waits for that event.
Action
What the Zap does after it starts: the step that creates or sends something for you, such as a new pursuit in GovTribe.
Task
The unit Zapier bills. One task equals one action your Zap completes successfully; your plan is a monthly number of them.
Instant trigger
A trigger the app reports on its own: GovTribe calls Zapier as soon as the event happens, with no scheduled check to wait for.
Polling trigger
The other kind, where Zapier asks the app for new items on a timer set by your plan. GovTribe has no trigger of this kind.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you choose, and stops it quietly otherwise.
Cost

What a GovTribe Zap really costs

Short version: triggers are free, and each action that succeeds counts as one task.

  • Trigger fired0 tasks
  • Each successful action1 task
  • Free plan100 tasks a month, two steps per Zap
  • Premium appNo, GovTribe runs on the free plan

GovTribe is not a premium app, so it runs on the free Zapier plan: 100 tasks a month and unlimited Zaps, but only two steps per Zap, one trigger and one action. Add a filter or a second action and you get a multi-step Zap, which needs a paid plan. A failed action costs nothing. The interval grid below is for polling triggers only. All GovTribe triggers are instant, so your Zaps start right away on any plan.

Connect

Connect GovTribe to Zapier in three steps

  1. 01

    Open your connections

    In Zapier, go to the Apps page and click + Add connection. A connection is your GovTribe account linked to Zapier once, then reused by every Zap that touches GovTribe.

  2. 02

    Find GovTribe

    Search for GovTribe in the dialog, select it, then click Add connection. You need an existing GovTribe account for this; Zapier does not open one for you.

  3. 03

    Sign in and grant access

    Log in to GovTribe in the tab that opens and allow Zapier to access the account. If the Zap must touch pursuits or pipelines you do not own, your user also needs read or write access to them.

First Zap

Your first Zap: turn matching contract opportunities into pursuits

GoalWhen your federal contract opportunity saved search finds something new, keep the results that pass your condition and open a pursuit for each one.

  1. 01

    Build: pick the trigger

    Create a Zap, choose GovTribe and New Results for Federal Contract Opportunity Saved Search, then select the Saved Search you built in GovTribe.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent items of the connected account, so you can map fields from a real result rather than a blank one.

  3. 03

    Add a filter

    From the plus icon, add a Filter. In Configure & test, pick a field from the test result, a rule and a value. This step makes the Zap multi-step.

  4. 04

    Add the action

    Add GovTribe with Create Pursuit. Choose the Pipeline and the Stage where new pursuits should start, and map the fields from the trigger.

  5. 05

    Test and publish

    Test the action once and check that the pursuit sits in the right stage in GovTribe. Then click Publish to switch the Zap on.

Triggers

The 13 GovTribe triggers, one by one

13 events start a Zap when something happens in GovTribe, and 13 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New or Updated Contact

Instant trigger

In Zapier“Triggers when a user sends a new or updated contact from GovTribe.”

Starts the Zap when a GovTribe user sends a contact out of GovTribe, whether it is a new one or an update to one sent before. Nothing happens until someone chooses to send.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a business developer spots a contracting officer worth knowing and sends the contact so the rest of the team gets it through the Zap.
Watch out
new and updated contacts arrive through the same trigger, so plan for the same person coming through twice.
2

New or Updated Pipeline

Instant trigger

In Zapier“Triggers when a new pipeline is added or an existing Pipeline is updated.”

Reacts when a pipeline is added to GovTribe or an existing pipeline changes. A pipeline groups your pursuits by stage.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
operations wants a record each time a director opens a pipeline for a new agency or contract vehicle.
Watch out
a Zap on this trigger that runs Create Pipeline would set itself off again and again.
3

New or Updated Pursuit

Instant trigger

In Zapier“Triggers when a new pursuit is added or an existing pursuit is updated.”

Fires when a pursuit, an opportunity your team has decided to chase, is created or edited. Both events share this single trigger.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a proposal manager wants every new or edited bid echoed to wherever the team tracks its workload.
Watch out
Create Pursuit in the same Zap would create a pursuit that fires this trigger again, so never pair the two.
12

New or Updated Stage

Instant trigger

In Zapier“Triggers when a new Stage is added or an existing Stage is updated.”

Fires when someone adds a stage to a pipeline or edits an existing stage. Stages are the steps a pursuit moves through inside its pipeline.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a capture lead reworks the stages of a pipeline and wants the change recorded for the wider team.
Watch out
a Create Stage action in the same Zap would fire this trigger in a loop.
13

Updated Pursuit Stage

Instant trigger

In Zapier“Triggers when a Pursuit is moved to a Stage.”

Starts when a pursuit is moved into a given stage of a given pipeline. It is the trigger to use when a step forward in a bid should set something off.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
moving a pursuit to Bid Decision should alert the pricing team at once.
Watch out
both Pipeline and Stage are required, so one Zap watches moves into one stage only.
Actions

The 3 GovTribe actions

GovTribe gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Pipeline

Action

In Zapier“Create a new pipeline.”

Opens a brand new pipeline in GovTribe, ready to receive pursuits.

When to use it
a new contract vehicle or agency account deserves its own board, set up from another tool's event.
Watch out
the Number of Stages is required, so decide how many stages the pipeline needs before you map anything.
2

Create Pursuit

Action

In Zapier“Create a new pursuit.”

Creates a pursuit, placed straight into the pipeline and stage you set, with the details mapped from earlier steps.

When to use it
each new result of a saved search should land in your qualification stage.
Watch out
Pipeline and Stage are both required, and there is no search step to check for an existing pursuit first.
3

Create Stage

Action

In Zapier“Create a new Stage.”

Adds a stage to an existing pipeline, which you pick in the step.

When to use it
a pipeline created elsewhere needs an extra stage, like Teaming, added automatically.
Watch out
the Pipeline field is mandatory, so the pipeline must exist before this step runs.
When it breaks

When a GovTribe Zap breaks

Zapier attaches no GovTribe-specific help article and shows no rate limit for the app. What goes wrong comes from how Zaps behave in general.

Four cases to know before you publish. If you hit one anyway, the Zapier troubleshooting guide covers the fixes.

  • Old search results never show up

    A Zap only reacts to what happens after you switch it on. Results your saved search already held, and pursuits already open, will not run through it.

  • A Zap that creates what it watches

    New or Updated Pursuit plus Create Pursuit, or New or Updated Stage plus Create Stage: each creation fires the trigger again and drains your tasks.

  • A big batch gets held back

    A very broad saved search, or a bulk change in GovTribe, can send a huge batch at once. Zapier's flood protection may hold that batch back.

  • The filter is blocked on the free plan

    A filter turns your Zap into a multi-step Zap. On the free plan, which allows only one trigger and one action, it cannot be published.
Need help

Need help automating GovTribe with Zapier?

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FAQ

GovTribe Zapier integration: your questions

01Is the GovTribe Zapier integration free?
Yes, as long as each Zap stays on two steps. GovTribe is not a premium app, so the free Zapier plan runs it with 100 tasks a month and unlimited Zaps. The limit is the shape: one trigger and one action. Add a filter to keep only some saved search results, or a second action such as Create Stage, and you have a multi-step Zap that needs a paid plan. Plan for that early if you expect to sort results before creating pursuits.
02How many tasks does a GovTribe Zap use?
One task per action that succeeds, none for the trigger. A Zap that turns each saved search result into a pursuit spends one task per result. Add a second action after it and each result costs two. A failed action is not counted. The trap is volume: a broad saved search can return many results, and each one triggers a run. Narrow the search in GovTribe, or filter on a paid plan, before the Zap goes live, then compare with your monthly task count.
03Do GovTribe triggers fire in real time?
Yes. All thirteen GovTribe triggers are instant: GovTribe tells Zapier the moment a saved search has new results, a pursuit changes or a stage is added, and the Zap starts at once. The plan intervals, 15 minutes on Free down to 1 minute on Team and Enterprise, only apply to polling triggers, and GovTribe has none. In the editor, a Zap built on an instant trigger shows a lightning bolt. So staying on the free plan costs you no speed here.
04What does it take to connect GovTribe to Zapier?
An existing GovTribe account, plus access to whatever the Zap will touch. In Zapier, open the Apps page, click + Add connection, choose GovTribe, then sign in and grant access in the tab that opens. If the Zap must work on pursuits or pipelines owned by someone else, your user needs read or write rights on them. Before building, create the saved searches, pipelines and stages your triggers and actions will ask for.
05Why can't the Zap find a saved search?
Because the eight saved search triggers only list searches that already exist in the GovTribe account you connected. The Saved Search field is required, and Zapier offers no step to create one. Build and save the search in GovTribe first, with the right account, then come back to the Zap. The same logic applies to Create Pursuit, which needs an existing Pipeline and Stage, and to Updated Pursuit Stage, which watches one stage of one pipeline.
06What if the GovTribe operation needed is not on Zapier?
Then Zapier cannot do it with this app today. GovTribe on Zapier covers thirteen instant triggers and three actions that create pipelines, stages and pursuits. There is no search step, no update or delete action, and nothing to write contacts or saved searches into GovTribe. Sometimes you can get close by chaining what exists, for example Create Pipeline followed by Create Stage. Otherwise, check whether another automation platform offers the missing step for GovTribe.
07Zapier, Make or n8n for GovTribe?
It depends on your criteria, not on a universal winner. On Zapier, GovTribe brings thirteen instant triggers and three create actions, and the free plan runs two-step Zaps with 100 tasks a month. Weigh three points: how many steps your flow really needs, since a filter alone means a paid Zapier plan; how many saved search results you expect per month; and whether the GovTribe operation you need exists on each platform before you choose.
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