KwesForms Zapier integrationAutomate KwesForms with Zapier.
The KwesForms Zapier integration gives you 1 trigger, 0 actions and 0 searches. Every new form submission can start a Zap, and the follow-up, a CRM record, a sheet row or a team message, happens in the other tools you connect after it.
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What the KwesForms Zapier integration does for you
KwesForms is a form service aimed at developers: it handles validation, spam filtering and notification emails for forms coded into a website. On Zapier, it plays one role. When a visitor submits one of your forms, Zapier picks up that submission and passes its answers to the apps you place after it. KwesForms sends data out; nothing is written back into it.
With New Submission as the only operation, the value depends on what comes next. Three common results. A live response sheet: each submission becomes a row the whole team can sort and filter. A contact that creates itself: a contact form fills your CRM without copy and paste. A quick heads-up: a chat or email message tells the right person a request just arrived.
Now what this integration does not do. Zapier cannot create, edit or delete anything in KwesForms: there are no actions. It cannot look up an older submission, since there is no search. And it does not import the submissions you collected before the Zap went live.
One more thing that shapes the experience: New Submission is a polling trigger. Zapier checks your form on a timer instead of being told right away, so on the free plan a submission can wait up to 15 minutes before the Zap runs. For a contact form, that is usually fine. For a demo request where minutes matter, a paid plan shortens the wait.
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Zapier terms in plain English
Seven words keep coming back below. Each one gets a single line, so you never stop to look them up.
- Zap
- The automation you set up in Zapier: one starting event, then one or more steps that run every time it happens.
- Trigger
- The event that starts a Zap. Once the Zap is on, Zapier watches for it. For KwesForms, it is a new form submission.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something. KwesForms has none; they live in other apps.
- Task
- The unit Zapier bills: one action your Zap completes successfully. Your plan counts these, and only these.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items and keeping only the ones it has not seen. KwesForms works this way.
- Instant trigger
- A trigger the app reports itself the moment the event happens, with no timer. KwesForms does not offer one on Zapier.
- Filter
- A step that lets the Zap continue only when the submitted data meets a condition you set, and stops it otherwise.
- Connection
- Your KwesForms account linked to Zapier once, then reused by every Zap that starts from one of your forms.
What a KwesForms Zap really costs
Checking KwesForms for new submissions is free, however often Zapier looks. The trigger never costs a task. You pay only for the actions that follow, in other apps.
- New Submission trigger0 tasks
- Each successful action1 task
- Free plan100 tasks a month, two-step Zaps
- Premium appNo
Each action that succeeds is one task; a failed one is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, each limited to two steps: one trigger, one action. A filter, a search or a second action makes a multi-step Zap, which needs a paid plan. KwesForms is not a premium app, so the free plan is enough to start. Since New Submission is a polling trigger, the grid below sets how long a submission may wait.
Connect KwesForms to Zapier in three steps
- 01
Open your connections
In your Zapier account, open Apps and click + Add connection. Before going further, make sure your KwesForms account already holds at least one form that receives submissions.
- 02
Select KwesForms
Type KwesForms in the search box of the dialog, select it, then click Add connection. Zapier opens a new browser tab with the KwesForms sign-in screen.
- 03
Sign in and grant access
Log in to KwesForms in that tab and allow Zapier to read your account. From then on, every KwesForms Zap reuses that connection, so you do this only once.
Your first KwesForms Zap
GoalSend every contact form submission from your website to a spreadsheet, but only when an email address was given.
- 01
Create the Zap
Start a new Zap, choose KwesForms as the app that starts it and pick New Submission. Select your connection, then the contact form of your site.
- 02
Test the trigger
Run the test. Zapier fetches the three most recent submissions of that form, so you work on real answers. Send one test entry first if the form is brand new.
- 03
Add a filter
Click the plus icon and add Filter. Keep only submissions where the email field exists. With this step, the Zap becomes multi-step and needs a paid plan.
- 04
Add the spreadsheet row
Add your spreadsheet app as the action and map each form answer to a column. Every row created this way is one task on your plan.
- 05
Test and publish
Run each step once and check the new row. When it looks right, click Publish. From then on, Zapier checks the form at your plan's interval.
The KwesForms trigger
1 event starts a Zap when something happens in KwesForms. Zapier checks for them at the interval your plan allows.
New Submission
Polling triggerIn Zapier“Triggers when a new submission is submitted.”
Starts the Zap when someone fills in and sends one of your KwesForms forms. Each answer becomes a value you can drop into the steps that follow, from a CRM field to the body of an email.
When a KwesForms Zap breaks
Zapier links no help article to KwesForms, so the cases below are Zapier's general limits as they apply to a form that feeds other apps.
Most of these are not bugs but expected behavior that surprises people the first time. If a run fails and the reason is unclear, see our Zapier troubleshooting guide.
Earlier submissions never come through
A Zap only reacts to what happens after it is switched on. Entries collected before publishing stay in KwesForms; moving that backlog is a separate job.A submission shows up late
New Submission is a polling trigger. On the free plan, Zapier checks every 15 minutes, so a delay of that order is normal, not a fault.A spike of entries is held back
If the form suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold it back.The same entry never runs twice
Zapier remembers what it has already seen on a polling trigger. Editing an old submission will not restart the Zap for it.
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