Letterdrop Zapier integrationAutomate Letterdrop with Zapier.
The Letterdrop Zapier integration gives you 4 triggers, 1 action and 0 searches. Every trigger is instant, so leads and monitored posts reach your other tools the moment Letterdrop spots them, and it all runs from the free plan.
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What the Letterdrop Zapier integration does for your social selling
Letterdrop helps sales and marketing teams turn social activity into pipeline: it watches posts, spots engaged people and keeps the leads it finds. The Zapier integration pushes those signals into your other tools as soon as they appear, and lets you feed call transcripts back into Letterdrop.
Leads in your CRM before they go cold. New Lead Generated fires when an engaged lead meets the filter criteria you set in Letterdrop. A Zap turns it into a record in your CRM, with no export in between.
A heads-up on the accounts you follow. New Post From Account Monitoring reports each new post from an account you track, so a rep can react while the post is fresh.
Calls that become content. Add Transcript sends a meeting transcript to Letterdrop, which uses it for analysis and content creation.
What Zapier does not do here. There is no search step, so a Zap cannot look up a lead or a post in Letterdrop. There is a single action, and it only accepts transcripts: you cannot create a lead or a post from Zapier. Filters on what reaches you are set in Letterdrop itself, not in the Zap. If you would rather build the same flows on Make, open our Letterdrop Make integration page, or see our Make vs Zapier comparison.
Zapier vocabulary in one minute
Seven words do most of the work on this page. Plain English, one line each.
- Zap
- The automation you build: one trigger, then one or more actions that run each time the trigger event shows up.
- Trigger
- The event that starts the Zap, like a new lead in Letterdrop. Once the Zap is on, Zapier waits for it.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something for you in an app.
- Task
- The unit Zapier bills. One action that completes successfully is one task, and your plan counts those.
- Instant trigger
- A trigger the app reports itself, the moment the event happens. All four Letterdrop triggers work this way.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for anything new. Letterdrop has none on Zapier.
- Filter
- A step that lets the Zap continue only when the incoming data meets your condition, and stops it otherwise.
What a Letterdrop Zap really costs
Letterdrop is not a premium app, so it works on the free plan. You pay in tasks, and only finished actions count.
- Premium appNo, works on the free plan
- Free plan100 tasks a month, two-step Zaps only
- TriggerNever costs a task
- Letterdrop triggersAll instant, no waiting
A new lead or post arriving costs nothing: the trigger never uses a task. Each action that goes through is one task, and a failed one is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, but each Zap stops at two steps, one trigger and one action. A filter or a second action makes it multi-step, and that needs a paid plan.
Since every Letterdrop trigger is instant, the plan interval grid below does not slow these Zaps down: a free plan gets the lead as fast as an Enterprise one.
Connect Letterdrop to Zapier in three steps
- 01
Open your Apps page
In your Zapier account, go to Apps and click + Add connection. You need a Letterdrop account first, with access to whatever you want the Zap to read or write.
- 02
Find Letterdrop
Type Letterdrop in the search box of the dialog, pick it from the results, then click Add connection. A new browser tab opens on Letterdrop's side for your login.
- 03
Sign in and allow access
Log in to Letterdrop in that tab and grant Zapier access to the account. The connection then shows on your Apps page, ready for every Letterdrop step you add.
Your first Zap: engaged leads straight into your CRM
GoalEvery engaged lead Letterdrop finds becomes a CRM record, but only when it passes the condition you set.
- 01
Create the Zap
Create a new Zap, pick Letterdrop as the starting app and
New Lead Generatedas the event, then choose your Letterdrop connection. - 02
Test the trigger
Run the test: Zapier brings back the three most recent leads of the connected account. Pick a complete one, so the rest of the Zap is set on real data.
- 03
Add the filter
Click the plus icon, add a filter and fill its three boxes: the field to look at, the rule, the value. This step makes the Zap multi-step, so it needs a paid plan.
- 04
Add the CRM step
Add your CRM as the action and map each of its fields to a field of the test lead. Check the email and the name first, since they matter most.
- 05
Test and publish
Test each step, check the record that landed in your CRM, then click Publish. Leads Letterdrop found before that moment are not sent over.
The 4 Letterdrop triggers
4 events start a Zap when something happens in Letterdrop, and 4 of them are instant: the app calls Zapier straight away, whatever your plan.
New Post From Account Monitoring
Instant triggerIn Zapier“Triggers when a new post from account monitoring meets filter criteria”
Starts your Zap when an account you track in Letterdrop publishes a post that passes your filter criteria. You get the post's details, ready to share with whoever owns that account.
New Lead Generated
Instant triggerIn Zapier“Triggers when a new engaged lead meets filter criteria”
Fires when Letterdrop flags a new engaged lead that meets your filter criteria. This is the trigger most sales Zaps begin with: the lead arrives with what Letterdrop knows about them.
New Post From Keyword Monitoring
Instant triggerIn Zapier“Triggers when a new post from a monitored keyword meets filter criteria”
Kicks off when a new post matching one of your monitored keywords passes your criteria. Unlike account monitoring, it follows a topic rather than a person.
New Scraped Lead
Instant triggerIn Zapier“Triggers when a new scraped lead meets filter criteria”
Runs when Letterdrop collects a new lead through scraping and that lead passes your criteria. It keeps these leads apart from the engaged ones, so you can treat them differently.
The Letterdrop action
Letterdrop gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Add Transcript
ActionIn Zapier“Adds a transcript for analysis and content creation”
Sends the transcript of a meeting to Letterdrop, which then analyzes it and draws content from it. Speaker names, timestamps and the full text should all be in the text you send.
2025-05-02T15:57:43Z, and Format takes plaintext by default.When a Letterdrop Zap breaks
Zapier links no help article to Letterdrop, so these cases come from the rules every Zap follows.
Most problems come from timing and volume rather than from the connection itself. When the cause is not obvious, open our Zapier troubleshooting page.
Older leads never show up
A Zap only reacts to what happens after it is published. Leads Letterdrop found before that stay out; moving them is a separate job.A sudden flood gets held back
When a trigger suddenly sends a huge batch, for example after a bulk import or a migration, Zapier's flood protection can hold it back.A transcript is refused
Add Transcript fails when one of its six required fields is empty or the start time is not in the expected format. A failed action costs no task.A Zap that stays silent
Each trigger only fires for leads or posts that meet the filter criteria set in Letterdrop. If nothing arrives, check those criteria before suspecting the connection.
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