Resources · Zapier integration

Medullar Zapier integrationAutomate Medullar with Zapier.

Medullar Zapier integration: 5 actions and 1 search to create, rename and delete Spaces, add records to them and ask them questions, all started by an event in another app, since Medullar has no trigger of its own on Zapier.

See the 6 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the Medullar Zapier integration does for you

The Medullar Zapier integration lets Zapier, an automation service, work inside your Medullar Spaces when something happens elsewhere. Medullar is an AI platform built around Spaces that hold your knowledge. Through Zapier you can feed those Spaces, question them and keep them organised, without opening Medullar.

Spaces that fill themselves. Add a Record to a Space pushes new knowledge into a Space each time something arrives in another tool, such as a form answer or a new row. The Space grows without anyone copying and pasting.

Questions asked on cue. Ask Space sends a message to a Space, which answers from the knowledge it holds. Wire it after a trigger in another app and the question goes out on its own; check at the test what comes back before using it in a later step.

A tidy list of Spaces. Create Medullar Space, Rename a Space and Delete a Space follow the life of a project in another tool, so your Spaces mirror the work that is actually going on.

What Zapier does not do here: Medullar has no trigger, so nothing that happens in Medullar can start a Zap. Every Zap begins in another app, and there is no find-or-create shortcut on its one search. To weigh Zapier against other tools for this, see our n8n vs Zapier comparison.

Vocabulary

Zapier words, in one minute

Eight words come back all over this page. Here they are in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in an app that starts the Zap. Medullar has none on Zapier, so the trigger always comes from another app.
Action
What the Zap does once started: the step that writes, sends or moves something, like adding a record to a Medullar Space.
Task
The unit Zapier bills. One action that your Zap completes successfully is one task, and your plan counts those.
Polling vs instant
A polling trigger is checked on a timer; an instant one is reported by the app at once. Here, it depends on the other app's trigger.
Filter
A step that lets the Zap go on only when what arrived meets a condition you set, and stops it there otherwise.
Search step
A step that looks up something that already exists in an app, so the steps after it can reuse what it found.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action, a filter or a search makes it one, and it then needs a paid plan.
Cost

What a Medullar Zap really costs

Medullar is not one of the apps Zapier keeps for paid plans: it works on the free plan.

  • Free plan100 tasks a month, unlimited two-step Zaps
  • Medullar actionOne task each time it succeeds
  • Failed actionNot counted against the plan
  • Find List_space or filterMakes the Zap multi-step: paid plan

Each Medullar action that succeeds counts as one task, and one that fails is not billed. The trigger, from your other app, costs nothing. The free plan gives 100 tasks a month and unlimited Zaps, each limited to two steps. Add Find List_space, a filter or a second action and the Zap becomes multi-step, which needs a paid plan. Medullar has no trigger, so the interval grid below depends on the trigger you pick in the other app: it only applies if that one is a polling trigger.

Connect

Connect your Medullar account

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Medullar account, plus read or write access on any Space you do not own yourself but want the Zap to touch.

  2. 02

    Pick Medullar

    Type Medullar in the search box of the dialog, select it, then click Add connection at the bottom of it. A new browser tab opens on the Medullar side.

  3. 03

    Sign in and grant access

    Sign in to Medullar in that tab and allow Zapier to use the account. The connection is saved once, and from then on every Medullar step of every Zap reuses it.

First Zap

Your first Zap: ask a Medullar Space about each new form answer

GoalEach new form submission is turned into a question for your Medullar Space, and the reply goes out by email from your mail tool.

  1. 01

    Build: start in the other app

    Create a Zap and pick your form tool and its new submission event as the trigger. Medullar has no trigger, so the Zap always starts outside it.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent submissions, so you build the question on a real answer rather than a guess.

  3. 03

    Add Ask Space

    Click the plus icon, pick Medullar and Ask Space. Select the Space, the chat mode and the reasoning effort, then map the submission into the message.

  4. 04

    Add the email step

    Add your mail tool and map what Ask Space returned into the email. Check at the test what that step actually sends back. Two actions make this Zap multi-step.

  5. 05

    Test, then publish

    Run each step once and read what came back. Then click Publish. Only submissions received after that point will reach the Space.

Actions

Medullar actions

Medullar gives you 5 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add a Record to a Space

Action

In Zapier“Add a new record to a Medullar Space. This will add a new knowledge in the specified space.”

Puts a new piece of knowledge into the Space you select, so it can be used in later answers.

When to use it
every form answer, note or document arriving in another tool should end up in the same Space.
Watch out
both the Space and the source type are required; check at the test which source types the menu offers.
2

Ask Space

Action

In Zapier“Ask a question to a Medullar Space. This will use knowledge in the specified space.”

Sends a message to a Space, which answers from the knowledge stored in it.

When to use it
an incoming request should get a first answer drawn from your own material.
Watch out
Space, chat mode, reasoning effort and message are required. Deep Analysis also shows as required, though its own description calls it optional; Medullar says it gives more accurate results with a slower reply.
3

Create Medullar Space

Action

In Zapier“Create a new Space in Medullar.”

Opens a new Space in Medullar under the name you give it, ready to receive records and questions.

When to use it
each new project started in another tool should get its own Space at the same time.
Watch out
the name is the only required field, so map it from a step that always has one.
4

Delete a Space

Action

In Zapier“Deletes an existing Space from Medullar.”

Removes an existing Space from Medullar, the one you select in the step.

When to use it
a project closed for good in another tool should no longer leave its Space behind.
Watch out
the Space is the only required field, and every run that reaches this step deletes one; a filter in front keeps out the runs you did not mean, but makes the Zap multi-step.
5

Rename a Space

Action

In Zapier“Renames an existing Space in Medullar.”

Gives an existing Space a new name, without touching what it holds.

When to use it
a project renamed in your project tool should carry the same name in Medullar.
Watch out
you must select the Space and type the new name, both required, so the Space has to exist already.
Searches

Medullar search

1 search step looks for data that already exists in Medullar, so a later step can use it.

A search step finds something that already exists in Medullar and passes it on. In the editor, searches sit at the bottom of the Action event list, under SEARCH. Three settings decide what happens when the result is not what you expected.

1

Find List_space

Search

In Zapier“Finds a list_space based on name.”

Looks up by name the item Zapier calls list_space and hands it to the steps that follow.

When to use it
a later step needs a Space that you only know by name, coming from another app.
Watch out
the label is raw and Zapier says little more; check at the test that what comes back is the Space you expected before mapping it.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there and skips the steps that needed it. Switched on, the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    On apps that offer it, ticking it turns a search into a find-or-create. Medullar's search shows no such variant in the editor.
  3. If multiple search results are found?
    Three ways out when several items match: keep the first one, which is the default, stop the Zap, or hand all of them on at once.
When it breaks

When a Medullar Zap breaks

Zapier attaches no help article to Medullar, and no limit specific to the app is documented. What breaks is what breaks on any Zap.

Four cases are worth knowing. When a run looks wrong, rerun the step test and read what came back, then see our Zapier troubleshooting guide.

  • Old items never reach Medullar

    A Zap only reacts to what happens after you publish it. What already sat in the other app is not replayed, and moving that backlog is a separate job.

  • The search finds nothing and the Zap stops

    By default, a Find List_space that comes back empty stops the Zap and skips the steps after it. Switch the setting on if the Zap should go on anyway.

  • The Zap keeps restarting itself

    A Zap that writes into the very place its own trigger watches can set itself off again and again, and burn through your task count fast.

  • A bulk import goes quiet

    When the trigger in the other app suddenly returns a huge batch, after an import or a migration, Zapier's flood protection can hold it back.
Need help

Need help automating Medullar with Zapier?

A person reads every message.

FAQ

Medullar and Zapier: your questions

01Is the Medullar Zapier integration free?
Yes. Medullar is not one of the apps Zapier keeps for paid plans, so it works on the free plan. That plan gives you 100 tasks a month and as many Zaps as you like, each limited to two steps: one trigger and one action. A new form submission followed by Add a Record to a Space fits. Ask Space followed by an email, or Find List_space before an action, makes the Zap multi-step, and that needs a paid plan.
02How many tasks does a Medullar Zap use?
One task for each action that succeeds. The trigger in your other app costs nothing. A Zap that adds every form answer to a Space with Add a Record to a Space uses one task per answer. The Ask Space Zap on this page, with an email after it, uses two per submission. An action that fails is not counted. A few apps and actions take more than one task when they complete, so keep an eye on your count.
03Does Medullar work in real time with Zapier?
Medullar itself has no trigger on Zapier, so how fast a Zap starts depends entirely on the trigger you pick in the other app. If that trigger is instant, the Zap starts the moment the event happens. If it is a polling trigger, Zapier checks it at the interval of your plan: 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. Once started, the Medullar actions run in the same Zap.
04What does it take to connect Medullar to Zapier?
A Medullar account, plus read or write access on any Space you do not own yourself and want the Zap to touch. The connection takes three moves: open the Apps page and click + Add connection, search for Medullar and click Add connection, then sign in to Medullar in the new tab and grant access. Keep at least one Space in the account, since four of the five actions ask you to select one.
05Which fields does Ask Space require?
Five: the Space to question, the chat mode, the reasoning effort, the message, and Deep Analysis. That last one shows as required even though its own description calls it optional. Medullar says turning it on gives more accurate results with a slower reply. Map the message from your trigger, pick the other settings in their menus, and run the test to see what Ask Space actually returns before you use it in a later step.
06What if the Medullar operation you need is not available?
On Zapier, Medullar offers six operations: five actions and one search, and no trigger. So reacting to something that happens in Medullar is not possible from a Zap; the Zap always starts in another app. For the rest, check whether Find List_space can supply the Space a step needs, or whether a combination of Create Medullar Space and Add a Record to a Space covers the job before concluding the gap is real.
07Zapier, Make or n8n for Medullar?
Choose by criteria, not by a ranking. First, direction: on Zapier, Medullar can only be acted on, with five actions and one search, never start a Zap. Second, how many steps your scenario takes, since Ask Space followed by any delivery step is already multi-step on Zapier and needs a paid plan. Check what Make and n8n offer for Medullar on those same two points before deciding. Your own scenario settles it.
Same platform

Other docs you might need on this stack.

Browse all integrations