Calendly alternatives: where to go without losing a single booking
Six destinations, one for each reason to leave, and a seven-step migration plan.
The short answer: Cal.com if you want what paid Calendly does without paying, SavvyCal if your invitees struggle to find a slot, TidyCal if you'd rather pay once than every month, Zoho Bookings to equip a team on the smallest budget, Acuity Scheduling if you sell sessions to clients (coaches, therapists, studios), and Zeeg if your clients need their data kept in Europe. Picking the tool takes ten minutes. The real work is the switch: links you've already sent, upcoming meetings, and the automations wired to Calendly. We compared these six tools and went through their pricing pages in 2026.
Our ranking is editorial: a sponsored spot is always labeled on its card, and no affiliate link ever changes a score.
Why so many users look elsewhere
Calendly made the booking link mainstream: you send a URL, the other person picks an open slot, and the meeting lands on your calendar. It works. People rarely leave over a bug. They leave because the bill climbs as soon as they outgrow the simplest solo setup, and because some limits only show up late.
The free plan holds one meeting type
Free gives you one event type (say, a "30-minute call") and one connected calendar. The moment you want a discovery call separate from a client session, you need Standard at $10 per seat per month, billed annually. On Calendly's own forum, users find this out after the trial: the second event type they built is simply hidden.
Sharing meetings across a team means Teams
Round robin (handing meetings out in turn across several people) and routing forms (sending a lead to the right rep based on their answers) sit on the Teams plan, at $16 per seat per month annually. A team of five pays $960 a year before any add-on.
Salesforce only from Teams up
Standard connects HubSpot, but pushing meetings into Salesforce and routing on CRM data need Teams or Enterprise. Enterprise starts at $15k a year, from 50 licenses. A small sales team on Salesforce ends up paying for Teams just for one integration.
Fake bookings get through
In the Calendly community, users describe waves of spam bookings eating their slots. Blocking an invitee is still rolling out and isn't on every account, and you can't block a whole domain. The official workarounds: change your link's URL, make the event secret, send single-use links.
Your contacts don't come out
Calendly exports your meetings as a CSV, but there's no contact export. You pull names and emails out of the meetings file. Event types don't export either, so leaving means rebuilding your setup by hand or using a competitor's importer.
All data sits in the US
Calendly stores user and invitee data in US data centers (Google Cloud and AWS), with no EU hosting option. For most US teams that's a non-issue. If you sell to European clients with strict procurement, or work in a regulated field, it can block the deal.
You're leaving because… go to…
Usually only one row applies. Prices are the vendor's, per user per month, billed annually when there's a choice.
Free for one person, unlimited event types and calendars.
Your invitees can't find a slot that worksSavvyCalThey see your times overlaid on their own calendar, from $10.
You're done with subscriptionsTidyCal$29 once for the individual lifetime license.
You're equipping a team on a tight budgetZoho BookingsBasic at $6 per user, free for one person.
You sell sessions to clientsAcuity SchedulingPayments, packages and intake forms, from $16.
Your clients need EU data hostingZeegHosted in Germany, DPA on every plan, from €10.
Calendly alternatives, one by one
For each tool: why go there, who it fits, its limit, how to move over from Calendly, and what it costs. Amounts are the ones vendors list in 2026.
Cal.com: paid Calendly features, free for one person
Most completeWhy switch to Cal.com. Cal.com's free plan covers what Calendly charges for: unlimited event types, unlimited calendars, Stripe and PayPal payments, two-way Salesforce and HubSpot sync. It's open source, so a technical team can self-host it with Docker.
Who it's for. Freelancers, consultants and founders who need several meeting types. And teams that want round robin and routing forms at $12 per user instead of $16.
Who it's not for. Anyone who wants the most stripped-down interface. Cal.com has a lot of settings, and it takes a while to find your way.
Its limit. The hosted version runs on US infrastructure by default. Self-hosting is the route to full data control, and it needs someone to maintain it.
Moving over from Calendly. It has the best exit ramp. Go to Settings, then Import, and connect your Calendly account. Cal.com brings over your availability, event types with their questions and locations, routing forms (without their rules), and bookings, either all of them or upcoming only. Workflows (automated reminders and follow-ups), contacts and single-use links don't come across.
- Free
- 1 person, unlimited types
- Teams
- $12/user/mo
- Calendly import
- yes, built in
- Limit
- hosted in the US by default
SavvyCal: the nicest experience for the person booking
Invitee experienceWhy switch to SavvyCal. SavvyCal fixes the most common complaint about booking links: the invitee has to cross-check your slots against their own calendar. Here they connect their calendar and see your availability laid over theirs. You can also rank your preferred times. Basic already includes round robin, teams, workflows and an API.
Who it's for. Sales reps, consultants and founders who send links to busy people, where every lost meeting costs real money.
Who it's not for. Anyone looking for free. The free account lets you set everything up, but nobody can book through your links until you pay.
Its limit. No free trial: SavvyCal offers a 30-day money-back guarantee instead. Custom domain, branding removal and Stripe payments are Premium only, at $17 per month billed annually.
Moving over from Calendly. There's no Calendly importer, so rebuild your links by hand. Set your preferred-time rules from day one, since that's what changes the experience for your invitees.
- Basic
- $10/user/mo ($12 monthly)
- Premium
- $17/user/mo ($20 monthly)
- Trial
- 30-day refund
- Limit
- no booking on free
TidyCal: pay once and stop thinking about it
No subscriptionWhy switch to TidyCal. TidyCal sells a lifetime license: $29 once for the individual version, through AppSumo. Booking types are unlimited even on the free plan, and bookings can be paid through Stripe or PayPal. If you were paying for Calendly Standard, the license pays for itself in three months.
Who it's for. Solo freelancers, trainers and coaches who want a few clean booking pages and no more subscriptions.
Who it's not for. Teams. There's no round robin comparable to Calendly Teams, and the tool is built around one person.
Its limit. On Free and lifetime plans, TidyCal takes 1% of every paid booking, on top of Stripe's fees. The Pro plan ($12 a month or $99 a year) removes that fee and the TidyCal branding.
Moving over from Calendly. No Calendly import: rebuild your booking types, then connect your calendar. The individual license reads up to 10 calendars but writes to only one, so pick the one where meetings should land.
- Free
- unlimited types, 1% on payments
- Lifetime
- $29 once
- Pro
- $99/yr, no fee
- Limit
- built for one person
Zoho Bookings: the cheapest way to equip a team
Team on a budgetWhy switch to Zoho Bookings. Zoho Bookings costs $6 per user per month on Basic and $9 on Premium, billed annually, where Calendly asks $16 for team features. Forever Free covers one person with two-way sync to Zoho, Google and Microsoft 365 calendars.
Who it's for. Small businesses that want every employee to have a booking page without blowing the budget, especially if they already run Zoho CRM or Zoho One (which includes Premium).
Who it's not for. Anyone after the slickest booking page. Zoho Bookings looks like a back-office tool, not a polished landing page.
Its limit. Resources (rooms, equipment) are paid add-ons on top of the plan. Outside the Zoho world, there are fewer integrations than Calendly offers.
Moving over from Calendly. Rebuild your services (Zoho's name for event types), invite your team, then import contacts from Calendly's meetings CSV if you want them in Zoho CRM.
- Free
- 1 user
- Basic
- $6/user/mo ($8 monthly)
- Premium
- $9/user/mo ($12 monthly)
- Limit
- plainer interface
Acuity Scheduling: built for selling sessions to clients
Service businessesWhy switch to Acuity Scheduling. Acuity (owned by Squarespace) is built for client appointments: payment at booking, session packages, intake forms, several calendars for several practitioners. Calendly aims at the sales meeting, Acuity at the paid session.
Who it's for. Coaches, therapists, fitness studios, salons and practices that collect payment when the client books.
Who it's not for. B2B sales teams. Routing forms and lead logic go further in Calendly or Cal.com.
Its limit. Pricing is per calendar, not per user: $16 a month billed annually for one calendar, $27 for up to six, $55 for up to 36. No free plan, only a 7-day trial.
Moving over from Calendly. Rebuild your appointment types and questions, then connect payments before you publish. Keep your Calendly links live during the trial to compare booking rates.
- Starter
- $16/mo ($20 monthly), 1 calendar
- Standard
- $27/mo, up to 6
- Trial
- 7 days, no card
- Limit
- no free plan
Zeeg: the European option, hosted in Germany
EU data hostingWhy switch to Zeeg. Zeeg works like Calendly (booking pages, round robin, routing forms, workflows) with one thing Calendly doesn't offer: appointments, contacts and form answers are stored encrypted on Telekom servers in Germany. A data processing agreement is included on every plan, free included.
Who it's for. US companies selling into Europe, agencies with EU clients, and anyone whose procurement team asks where booking data lives.
Who it's not for. Solo users who want lots of free meeting types. The Starter plan stops at two booking pages and one calendar.
Its limit. No workflows, round robin or routing on free. The Calendly Teams equivalent is Business, at €16 per user per month billed annually (€20 monthly), and prices are in euros.
Moving over from Calendly. Zeeg doesn't import from Calendly, so rebuild your meeting types by hand and test each page before swapping links. Use the 14-day trial, no card needed, to check your reminders.
- Free
- 2 pages, 1 calendar
- Professional
- €10/user/mo (€12 monthly)
- Business
- €16/user/mo (€20 monthly)
- Hosting
- Germany
Calendly and its alternatives side by side
The left column shows what you get without paying, the right one the price of the first plan that handles a team (round robin). Our default pick: Cal.com for a solo user or a team, SavvyCal when the invitee's experience is what matters most.
| What free gets you | First team plan | |
|---|---|---|
| CalendlyWhere you start | 1 event type, 1 calendar | Teams: $16/seat/mo, annual |
| Cal.comMost complete | Unlimited types and calendars, 1 person | Teams: $12/user/mo, annual |
| SavvyCalInvitee experience | Setup only, no bookings | Basic: $10/user/mo, annual |
| TidyCalNo subscription | Unlimited types, 1% on payments | No dedicated team plan |
| Zoho BookingsTeam on a budget | 1 user | Basic: $6/user/mo, annual |
| Acuity SchedulingClient sessions | No free plan, 7-day trial | Standard: $27/mo, up to 6 calendars |
| ZeegEU hosting | 2 pages, 1 calendar | Business: €16/user/mo, annual |
Prices listed by vendors in 2026, before tax, in the vendor's currency, subject to change.
Leaving Calendly in seven steps, without missing a meeting
A scheduling switch rarely fails because of the new tool. It fails because of links already out in the world and meetings already booked. This order protects both.
List everything that points to Calendly
FirstWrite down every place your link lives: email signature, website, LinkedIn profile, outreach sequences, proposal templates. Add every automation wired to Calendly (Zapier, Make, n8n, webhooks). This list is what makes switch day painless.
- List
- links, integrations, webhooks
- Time
- about an hour
Export your meetings and contacts
BackupOn Calendly's Meetings page, filter by date range and click Export. You get a CSV with invitees, their details, event type and payments. Contacts don't export on their own, so this file is how you keep them. Run the export while your paid plan is still active.
- Exportable
- meetings as CSV
- Not exportable
- contacts, event types
Import or rebuild your meeting types
SetupOn Cal.com, the importer brings over availability, event types, routing forms and bookings. Everywhere else, rebuild each type by hand: duration, questions, location or video link, minimum notice, buffer time between meetings. Copy your confirmation text out of Calendly before you cut over.
- Auto import
- Cal.com
- By hand
- SavvyCal, TidyCal, Zoho, Acuity, Zeeg
Connect your calendar and check conflicts
TestConnect Google or Outlook, then try booking a slot you're already busy in: it shouldn't show up. Check the time zone shown to an invitee in another region. That's the mistake that has people show up an hour early.
- Test 1
- busy slot hidden
- Test 2
- invitee in another time zone
Rewire your automations
IntegrationsCalendly workflows (reminders, follow-up emails) don't import anywhere, not even into Cal.com. Rebuild them in the new tool, then swap the Calendly trigger in your Zapier, Make or n8n scenarios. Our pages on Calendly in n8n and Cal.com in n8n cover both sides.
- Not imported
- workflows, webhooks
- To change
- the scenario trigger
Swap your links, keep Calendly running
Switch dayReplace the links on your list, starting with your signature and website. Keep Calendly active while it still holds booked meetings: an invitee who wants to reschedule will use the Calendly link in their confirmation email.
- First
- signature, website
- Keep
- Calendly until the last meeting
Drop to free, then close
After the last meetingOnce your last Calendly meeting is done, downgrade to Free instead of deleting the account: extra event types go inactive but your meetings stay visible. Deleting the account wipes meetings from the Meetings page for good. Delete only when you no longer need any of it.
- First
- downgrade to Free
- Then
- delete the account
Is your tool missing from this page? Email us: hello@hackceleration.com
What makes a Calendly switch go wrong
The same mistakes come up on Calendly's forums and with people who've already switched. None of them hurts if you see it coming.
Deleting the account too early
People who already booked still have the Calendly link in their confirmation email. Once the account is gone, they can't cancel or reschedule, and you can't see the meeting. Wait until the last one is done.
Forgetting one automation
A Zapier zap that creates a CRM contact on every booking stops silently the day Calendly stops receiving bookings. You notice weeks later, looking for leads that never arrived.
Leaving an old link in a sequence
Outreach sequences and email templates keep the old link. If you drop Calendly to Free, only one event type stays active, so every other link leads to a dead page.
Skipping the time zone test
One wrong time zone setting shifts every slot on your page. Have a colleague book from another region, or change your browser's time zone, before you go live.
Comparing prices in the wrong unit
Calendly, Cal.com and Zoho charge per user, Acuity per calendar, TidyCal as a one-off license. For a team of five, work out each tool's yearly total, not the headline price.
Ignoring payment fees
If you take payment at booking, check what the tool takes on top of Stripe: 1% on TidyCal Free and lifetime plans, 3% on zcal's free plan. On $2,000 of sessions a month, 1% is $20.
- Links and integrations listed
- Meetings exported as CSV
- Meeting types imported or rebuilt
- Test booking on a busy slot
- Workflows and scenarios rewired
- Links swapped everywhere
- Calendly kept until the last meeting
Questions we get asked
What is the best free alternative to Calendly?
Cal.com, for one person: unlimited event types and calendars, payments and CRM sync, at no cost. If you only need a simple page, TidyCal's free plan also allows unlimited booking types, with 1% taken on paid bookings.
Is there a free version of Calendly?
Yes, with one event type and one connected calendar. Group, collective and round robin events aren't available on Free, even as your only event type.
What happens when I downgrade Calendly to Free?
One event type stays active, the others go inactive without being deleted, and meetings already booked stay on your calendar. You can switch which type is active by turning off the current one.
Can Google Calendar replace Calendly?
For simple needs, yes: Google's appointment schedules give you a basic booking page for free. Email reminders and paid bookings need an eligible Google Workspace plan.
Is there an open-source Calendly alternative?
Yes, Cal.com. You can use its hosted version or run it on your own servers with Docker. Self-hosting gives you full control of the data, but someone has to keep it updated and secure.
Can I move my Calendly bookings to another tool?
To Cal.com, yes: its importer brings over bookings (all or upcoming only), availability and event types. Workflows, contacts and single-use links don't come across. The other tools on this page mean rebuilding by hand.
How do I stop spam bookings?
Require invitee email verification, send single-use links to people you don't know, and don't post your main booking page everywhere. On Calendly, invitee blocking is still rolling out and doesn't cover a whole domain.
Which tool should a new freelancer pick?
Free Cal.com if you need several meeting types, TidyCal if you want to pay $29 once and forget it. Our freelancer stack page shows where the scheduler fits, and our pick of CRMs for freelancers covers the clients who book.
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