Proposify alternatives: where to go, and how to leave cleanly
Six destinations, one per reason for leaving, and an eight-step exit plan.
Short answer: PandaDoc if you want proposals, contracts and payments in one place with no send cap, Better Proposals to cut the bill by half or more with payments included, Qwilr if you're done with PDFs that don't match the screen, Prospero or Nusii if you work solo, and GetAccept for a sales team of five or more. One thing first: Proposify deletes all your data when the account closes. Export, then cancel. We compared these six tools and their 2026 pricing.
Some links are affiliate links. The ranking is editorial: a sponsored placement is always labeled on its card, and no affiliate link changes a score.
Why teams leave Proposify, and what makes leaving tricky
Proposify has real strengths: fast onboarding, good-looking templates, and fine design control that plenty of users love. People leave over the bill, the caps, the editor, and an exit that doesn't forgive mistakes.
Per-user pricing for a few sends
Build is $39 per user per month billed annually ($468 per person per year), or $49 monthly. For a freelancer sending six proposals a month, that stings. Grow is $65, and Scale is $107 plus a $12,800-a-year platform fee that covers 10 users.
Metered sends on the small plans
Documents and signatures are unlimited, but sends aren't: 10 a month on the entry plan, $0.50 per extra send. The team plan gives 30, and Business is demo-only with no public price. The pricing page also shows two sets of plan names side by side, which makes comparing harder than it should be.
An editor that fights back
The top complaint in reviews: rigid pricing tables, Word paste that breaks formatting, PDFs that don't match the screen, and bugs after some updates. Nothing fatal, just friction on every proposal.
A forced move to the new Proposify
Moving from legacy Proposify to the new version copies your templates, but not variables, pricing tables or shapes. Integrations need reconnecting because the two systems are separate. If you're rebuilding anyway, comparing makes sense.
Mixed support, strict refunds
Reviews are split: some praise fast support, others describe an annual plan renewed with no refund. There's no refund mid-term. The pool of very negative reviews is small, but the same story keeps showing up.
Unclear data residency
Proposify, based in Nova Scotia, doesn't publish which region hosts your data. If your clients ask where their documents live, that's a question you can't answer today.
You're leaving because… go to…
Usually one line fits. Each card jumps to the full write-up below.
Unlimited documents from Starter, payments and CRM on Business.
The per-user bill is too heavyBetter ProposalsFrom $13 per user, payments on every plan.
The PDF never matches the screenQwilrAn interactive web page, read and paid online.
You work solo and send a lotProsperoUnlimited proposals, from $12 a month on annual.
You want a refund safety netNusii60-day money-back guarantee, e-signature on every plan.
You run a sales team of five or moreGetAcceptDeal rooms, video and tracking, 5-user minimum.
Proposify alternatives, tool by tool
For each tool: why to move there, who it's for and who it isn't, the catch, how to bring your proposals over, and what it costs in 2026. Prices are before tax, in US dollars.
PandaDoc: where most Proposify teams end up
Most completeWhy move to PandaDoc. It's the most common landing spot for teams leaving Proposify, and the reason is simple: PandaDoc doesn't meter your sends. On Starter, documents are unlimited inside the app, so the "10 sends a month" counter is gone. You also get proposals, contracts and e-signatures in one place, and on Business, payments inside the document.
Who it's for. Agencies and small sales teams (2 to 10 people) who send a lot of proposals and also handle contracts.
Who it's not for. Designers who want pixel-level page layouts. PandaDoc's editor works in blocks, which is faster but less free-form than Proposify.
The catch. Starter ($19 per seat per month, billed annually) has no payments and no CRM sync. HubSpot, Pipedrive, Monday and payment collection need Business at $49 per seat. Salesforce is a paid add-on on top. The free plan is real but capped at 5 documents a month, shared with the API.
How to move your proposals over. There's no one-click Proposify importer. You upload Word, Google Docs or PDF files, then rebuild your variables (client name, amount, date) and your pricing table in the editor. Budget about half a day for each rich template.
- Free plan
- 5 documents a month
- Paid
- Starter $19, Business $49 per seat
- Best for
- proposals plus contracts
- Catch
- CRM and payments on Business
Better Proposals: the budget pick with payments built in
CheapestWhy move to Better Proposals. Same spirit as Proposify (polished, agency-style proposals) at a half or a third of the bill. Stripe, GoCardless and PayPal payments come with every plan, something Proposify and PandaDoc keep for pricier tiers.
Who it's for. Freelancers and small agencies sending 10 to 50 proposals a month who want the deposit paid at signature.
Who it's not for. Teams that live on automations. Users report that Zapier connections sit on the higher plans.
The catch. Starter ($13 to $19 per user per month depending on commitment) is one seat and 10 sends a month, the same squeeze you're leaving. Premium ($21 to $29) gives you 50 sends. Automatic follow-ups ("Nudge") cost an extra $10 per user per month.
How to move your proposals over. Better Proposals publishes a full guide for leaving Proposify: paste your sections in one by one, or import Word files. Paid accounts can also ask for an import service. A redesigned template starts at $1,495, about what Proposify charges for the same job ($1,500).
One agency detail: some users switched because custom domains (proposals served on your own domain) are easier to set up here on small plans.
- Trial
- 14 days, no card
- Paid
- from $13 per user
- Best for
- agencies collecting deposits
- Catch
- 10 sends a month on Starter
Qwilr: proposals as web pages buyers actually read
Most visualWhy move to Qwilr. Qwilr skips the PDF. Your proposal is an interactive web page: the buyer scrolls, picks options, accepts and pays online, and you see which sections they read. If your main gripe with Proposify is that the PDF never matches the screen, this is the cleanest break.
Who it's for. Agencies and SaaS sales teams that sell on look and feel, with buyers who read on their phones.
Who it's not for. Clients who insist on a printable PDF to initial. Qwilr exports, but that's not its strength.
The catch. Documents are metered. Starter is $35 per user per month billed annually ($49 monthly), and only annual plans include a document allowance (40 on Starter), then $2.50 per document. On monthly Starter, every document is paid. Growth ($55) needs 5 seats, and Salesforce only comes with Scale ($75, 10 seats minimum). HubSpot, Zoho and Pipedrive connect from Starter.
How to move your proposals over. Qwilr converts PDFs into pages, so export from Proposify and upload. Expect cleanup. For your top templates, rebuilding the page natively looks better.
- Trial
- 14 days, no card
- Paid
- Starter $35 per user, annual
- Best for
- interactive, tracked proposals
- Catch
- $2.50 per document over quota
Prospero: unlimited proposals for solo operators
SoloWhy move to Prospero. Paying Proposify $468 a year for a single seat is hard to justify when you send a handful of proposals. Prospero gives you unlimited proposals and sends, plus e-signatures (two signers, timestamp and IP address logged).
Who it's for. Freelancers, consultants and one-person studios.
Who it's not for. Anyone who needs payment inside the proposal. Prospero has no built-in payments and relies on integrations (Stripe, QuickBooks, Xero).
The catch. It's built for one person. Pricing is $19 a month on monthly billing, and starts from $12 a month on annual (37% off). If you add people, check the grid first.
How to move your proposals over. No importer: you paste your copy and rates into its templates. With two or three templates, that's an evening.
- Trial
- 14 days, no card
- Paid
- from $12 a month, annual
- Best for
- solo, unlimited sends
- Catch
- no built-in payments
Nusii: simple, with a 60-day money-back guarantee
Low riskWhy move to Nusii. Nusii does less than Proposify on purpose: a clean editor, e-signatures on every plan, and a 60-day money-back guarantee. After a refund fight with Proposify, that guarantee matters.
Who it's for. Freelancers and small agencies who want a clear proposal out the door fast.
Who it's not for. High-volume teams. Nusii caps active proposals (5 on Freelancer, 20 on Agency).
The catch. Freelancer ($29 a month, 1 user) has no Stripe payments. Those start on Agency ($49 a month for 3 users, $19 per extra seat). Business is $129 a month for 5 users.
How to move your proposals over. Paste your most-used sections into Nusii's content library, then assemble templates. The 60-day window gives you time to run real deals before you cancel Proposify.
- Trial
- 14 days
- Paid
- Freelancer $29 a month
- Best for
- small agencies, simple tool
- Catch
- active proposals capped
GetAccept: built for sales teams of five or more
Sales teamsWhy move to GetAccept. GetAccept is a Swedish vendor aimed at sales teams: proposals, e-signature, video messages and engagement tracking in one deal room. It bills in USD, GBP, EUR and Nordic currencies.
Who it's for. A structured sales team of five or more that runs deals from a CRM.
Who it's not for. Solo operators and teams of three. Professional requires 5 users minimum.
The catch. eSign is $25 per user per month, Professional $49 per user, and every plan is a 12-month commitment. A team of three still pays for five seats: $2,940 a year on Professional, the most expensive option on this page for a small team.
How to move your proposals over. Start from your PDFs and copy, like everywhere else. Use the annual contract to negotiate onboarding help with their sales team.
- Paid
- eSign $25 per user
- Commitment
- 12 months
- Best for
- sales teams of 5+
- Catch
- 5-user minimum on Professional
The 6 alternatives at a glance
For scale, take a team of three on annual billing: Proposify Build comes to $1,404, PandaDoc Business $1,764 ($684 on Starter, without payments or CRM), Qwilr Starter $1,260, Better Proposals Premium $756. GetAccept Professional makes you buy five seats: $2,940. One row per tool: entry price on the left, the cap that bites and how to migrate on the right.
| Entry price | The cap that bites, and migration | |
|---|---|---|
| ProposifyWhere you start | Build $39 per user, annual ($49 monthly) | 10 sends a month on the entry plan; all data deleted at closure |
| PandaDocMost complete | Free (5 documents a month); Starter $19 per seat | CRM and payments on Business ($49); Word, Google Docs, PDF import |
| Better ProposalsCheapest | Starter $13 to $19 per user | 10 sends a month on Starter; exit guide and Word import |
| QwilrMost visual | Starter $35 per user, annual | $2.50 per document over quota; PDF conversion |
| ProsperoSolo | From $12 a month annual ($19 monthly) | No built-in payments; paste your copy |
| Nusii60-day guarantee | Freelancer $29 a month | 5 active proposals on Freelancer; paste your copy |
| GetAcceptSales teams | eSign $25 per user | 5-user minimum on Professional, 12-month term |
Entry prices before tax, subject to change. Run the math on your real seat count and monthly volume.
Leaving Proposify in eight steps
Order matters because closing the account wipes everything. Do the first four before touching the new tool, and the last two before your paid term ends.
Inventory what's running in Proposify
Day 1List your live templates, your content library (sections, case studies, terms), pricing tables, variables, integrations (CRM, payments, Zapier) and every proposal still waiting for a signature. One row per item, with its equivalent in the new tool.
That sheet prevents the classic miss: the proposal you sent yesterday that the client signs a week after your account is gone.
- Time
- about an hour
- Risk if skipped
- a lost signed deal
Download the proposals you need as PDFs
ArchiveProposify lets you download any proposal as a PDF that keeps its layout. Do it for every signed proposal and for your reference documents. That's your sales archive, and the raw material for Word or PDF imports in the new tool. Store it outside Proposify, by client and year.
- Format
- PDF, layout kept
Export your pipeline views as CSV
HistoryProposify's data views (open proposals, status, value) export to CSV. Grab them before you leave: it's your win-rate history, useful in your CRM and for comparing close rates before and after the switch.
- Format
- CSV of views
Use up the sends you already paid for
Proposify only meters sends, and unused sends roll over. If you have a balance, keep the old tool for your last follow-ups while you set up the new one. No double-paying.
- Saves
- sends you already bought
Rebuild your two or three money templates
Heavy liftingDon't rebuild everything. Start with the templates that bring in most of your revenue. You have three routes: paste section by section, import Word or PDF, or pay a service (around $1,500 at both Better Proposals and Proposify). Then recreate variables and pricing tables by hand: imports never carry those cleanly.
Tip: pasting from Word often breaks formatting. Paste as plain text first.
- Time
- half a day per rich template
- Trap
- pricing tables
Reconnect your CRM and payments
Connect your CRM and payment tool, then run one test proposal end to end: created from the CRM, sent, signed, paid, status synced back. Check which plan includes each integration: at PandaDoc, CRM sync and payments come with Business.
- Test
- one end-to-end proposal
Cancel early, from the owner account
TimingOnly the account owner can cancel, from the billing page (on Business, through a cancellation request). You keep access until the end of the paid period, with no refund for the current term. So canceling early costs nothing and saves you from the automatic annual renewal, the complaint that shows up most in negative reviews.
- Who
- account owner
- Refund
- none mid-term
Check your archive before the account closes
When the account closes, Proposify deletes everything: proposals, templates, content, contacts, metrics and settings. In the last week of your term, open your archive and confirm every signed proposal is there. After that, it's gone.
- At closure
- all data deleted
Is your tool missing from this page? Email us: hello@hackceleration.com
What makes a Proposify exit go wrong
These mistakes come up again and again in former customers' reviews and in vendors' switching guides. None is technical. Each costs more than the time it would have taken to avoid.
Missing the renewal date
Annual plans renew on their own, and the current term isn't refunded. Calendar the date today. Canceling early doesn't cut your access short.
Canceling before exporting
At term end, proposals, contacts and metrics disappear. One PDF per signed deal and a CSV of your views: without them, your sales history goes with the account.
Trying to migrate everything
Rebuilding 40 templates when 35 are dead is a lost week. Redo the two or three that drive revenue first.
Forgetting open proposals
A proposal sent the day before closure can't be signed afterward. Close open deals in Proposify, or resend them from the new tool.
Comparing prices, not caps
Proposify meters sends, Qwilr documents, Nusii active proposals, and GetAccept sets a seat minimum. Price your real monthly volume, not the sticker. Still torn? Our PandaDoc alternatives page widens the field.
Skipping the end-to-end test
Signature, payment, CRM sync: one broken link and a client pays without your team noticing. Send yourself a test proposal before the first real one.
- Renewal date in your calendar
- Signed proposals saved as PDFs outside Proposify
- Data views exported to CSV
- Top two or three templates rebuilt
- CRM and payments checked end to end
- Cancellation done from the owner account
Proposify alternatives: common questions
What's the cheapest Proposify alternative?
Solo, it's Prospero, from $12 a month on annual billing with unlimited proposals. For a small team, Better Proposals: Premium runs $756 a year for three people, against $1,404 on Proposify Build. Our best proposal software ranking shows the yearly cost for 1, 3 and 5 users.
Is there a free alternative to Proposify?
Only one here: PandaDoc's free plan, with 5 documents a month and e-signature included. Fine for a few proposals, not for an agency. The rest offer trials, mostly 14 days with no card.
Proposify vs PandaDoc: which should I pick?
PandaDoc if you also handle contracts and payments and want to stop counting sends. Proposify still wins on fine design control. For three people, PandaDoc Business costs $1,764 a year, Proposify Build $1,404. See our PandaDoc review and PandaDoc pricing breakdown.
How do I export my data from Proposify?
Download each proposal you need as a PDF, and export your data views as CSV. Do it before your paid term ends, because everything is deleted at closure. Templates don't export in a format another tool can read as-is.
Can I get a refund if I cancel Proposify?
Not for the current term: you keep access until it ends. Several negative reviews describe an annual renewal charged because they missed the date. Put your renewal date in your calendar now and cancel a few weeks before.
Are proposals signed online legally binding in the US?
Generally yes. The federal ESIGN Act and state UETA laws recognize electronic signatures for most business agreements, and Proposify, like the tools on this page, says it complies with both. For high-stakes contracts, compare dedicated electronic signature software.
Should I switch tools instead of moving to the new Proposify?
It's the right moment to compare. The move from legacy Proposify to the new version copies templates but not variables, pricing tables or shapes, and integrations must be reconnected. Since you're redoing the work anyway, do it in the tool that fits you best.
I'm on HubSpot. Do I need proposal software at all?
Not always. If your proposals are simple quotes, HubSpot's built-in quotes may be enough and save you a subscription. For long, designed proposals, a dedicated tool still earns its keep. Our HubSpot review covers it.
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