Resources · Make integration

Hirevire Make integrationAutomate Hirevire with Make.

Can new Hirevire applications and candidate invitations run on their own? The Hirevire Make integration gives you 3 modules: one trigger that spots new applications and two actions. This page is for recruiters and ops leads, and it walks you from the connection to a working scenario.

Try the Hirevire integration on MakeSee the 3 modules

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What you can automate

What can the Hirevire Make integration do for you?

The Hirevire Make integration links your Hirevire account to Make so that hiring tasks happen without copy and paste. In Make you build a scenario, the automation itself, from modules, the bricks that each do one job: here, one watches for new applications and the others send invitations or call the Hirevire API.

Every new applicant lands where your team works. Watch New Applications picks up each application Hirevire receives and hands it to the next module, for example a message in your team chat or a row in the spreadsheet your hiring manager already reads.

Shortlisted people get their link without anyone typing it. When a candidate name reaches your shortlist in another tool, Invite a candidate sends them their personal Hirevire invitation link, so no one forgets to follow up.

Anything else stays reachable. Make an API call reuses your Hirevire connection to reach an endpoint of the Hirevire API that the two other modules leave out.

Know the edges before you build. The listed modules only watch new applications and send invitations; the doc names no other module and gives no limit, so check the Hirevire API documentation before planning around an endpoint. If you are weighing tools, read n8n vs Make. To learn the editor properly, Make training covers it, and Make pricing explains how operations are counted.

Connect

How do you connect Hirevire to Make?

  1. 01

    Copy your API key in Hirevire

    In Hirevire, open My Account, then Integrations. The doc tells you to click the connect button next to Ashby: a modal opens with your API key. Copy it, you will paste it into Make in a moment.

  2. 02

    Add a Hirevire module in Make

    In your Make scenario, add any Hirevire module and click Create a connection. The Connection name field is optional; a clear name such as the workspace it belongs to helps once you have several accounts.

  3. 03

    Paste the key and save

    Paste the API key you copied from Hirevire, or follow the instructions Make shows on screen, then save. That connection, your Hirevire account linked to Make once, is reused by every Hirevire module you add later.

First scenario

Your first scenario: invite shortlisted candidates

GoalWhen a candidate is added to your shortlist in another app, Make sends them a Hirevire invitation.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario and click the +. Pick the module of the app that holds your shortlist, such as a form tool or a spreadsheet, and connect that account.

  2. 02

    Add Invite a candidate

    Click the + on the right of the first module, search for Hirevire and choose Invite a candidate. Select your Hirevire connection, or create it with the API key as shown above.

  3. 03

    Map the candidate

    Fill the fields Make shows for the invitation by mapping the candidate details that the first module passes along. Each candidate travels as one bundle, a single item handed from one module to the next.

  4. 04

    Test with Run once

    Add a test candidate to your shortlist and click Run once. Open the bubble above each module to read the bundles it received and check that the invitation went to the right person.

  5. 05

    Schedule and switch on

    Set the schedule on the first module; a new scenario runs every 15 minutes by default. Then switch the scenario on so invitations go out without you opening Make.

Triggers

What starts a Hirevire scenario?

1 module starts a scenario when something happens in Hirevire. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Hirevire as soon as it happens.

Hirevire1Watch New Applications

Watch New Applications

Scheduled trigger

In Make“Triggers when a new application is received.”

Watch New Applications gives you each fresh application as soon as Make finds it, so the rest of the scenario can react to a candidate without you checking Hirevire by hand. Every application becomes one bundle for the following modules.

How it fires
it is a scheduled trigger, so Make checks the app on the scenario's schedule, every 15 minutes by default and never under 15 minutes on the Free plan.
When to use it
when a hiring manager wants to hear about each applicant in the team chat, or when applications should be logged in a shared sheet.
Watch out
applications are picked up at the next scheduled check, not the moment they arrive.
Modules

What can Make do in Hirevire?

Hirevire gives you 2 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Hirevire1

Invite a candidate

Action

In Make“Sends a personal invitation link to a candidate.”

Invite a candidate sends a person their own Hirevire invitation link, which saves you from pasting links into emails one by one. It acts on one candidate per bundle.

When to use it
right after someone reaches your shortlist in another tool, so the invitation follows the decision.
Watch out
test with Run once on your own address first, because an invitation sent to a real candidate by mistake is one they have already read.
Hirevire2

Make an API call

Action

In Make“Performs an arbitrary authorized API call”

Make an API call lets you reach any endpoint of the Hirevire API with the connection you already set up, which covers what the two other modules do not.

When to use it
when you need a Hirevire action that no listed module offers and the Hirevire API documentation shows the matching endpoint.
Watch out
you write the request yourself, so read the Hirevire API documentation before you build on it.
Need help

Need help automating Hirevire with Make?

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FAQ

Hirevire and Make: common questions

01Is the Hirevire Make integration free?
Yes, on the Make side. Hirevire is a standard app, available from the Free plan. That plan allows 2 active scenarios, a minimum of 15 minutes between two scheduled runs, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute and count usage in operations per month. You still need an active Hirevire account, whose subscription is set by Hirevire.
02What do you need to connect Hirevire to Make?
An active Hirevire account and its API key. In Hirevire, open your account page, then Integrations, click the connect button next to Ashby as the doc describes, and copy the key from the modal. In Make, add a Hirevire module, click Create a connection, optionally name it, then paste the key and save. The same connection then serves every Hirevire module in your scenarios, so you only do this once per account.
03Does the Hirevire trigger in Make fire instantly?
No. Watch New Applications is a scheduled trigger: Make checks Hirevire on the scenario's schedule, which is every 15 minutes by default for a new scenario. On the Free plan the shortest gap between two checks is 15 minutes; paid plans go down to 1 minute. An application that arrives just after a check waits for the next one. If you need a faster reaction, a paid plan with a shorter schedule is the lever Make gives you.
04What if the Hirevire module you need is missing in Make?
Use Make an API call. It calls any endpoint of the Hirevire API with the connection you already created, so you are not limited to watching applications and inviting candidates. You write the request yourself, which means reading the Hirevire API documentation first. The Make doc for this app lists no other limit, and it is marked as AI-generated, so confirm important behavior with Hirevire before you rely on it.
05Should you use Make or n8n for Hirevire?
It depends on the tool your team already builds in. On Make, Hirevire is a standard app with one scheduled trigger, two actions and an API call module, usable from the Free plan. Many apps also have an n8n node, but whether Hirevire has one is worth checking in n8n before you decide. Compare the modules each side offers for the steps you need, and keep the tool where your other scenarios already run.
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