Resources · Zapier integration

Adobe Acrobat Sign Zapier integrationAutomate Adobe Acrobat Sign with Zapier.

The Adobe Acrobat Sign Zapier integration offers 10 triggers, 6 actions and 5 searches. All ten triggers are instant: a signature, a rejection or an expired agreement reaches your Zap the moment it happens, on every plan, the free one included.

See the 21 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the Adobe Acrobat Sign Zapier integration does for your contracts

The Adobe Acrobat Sign Zapier integration connects your e-signature account to the rest of your tools. When an agreement moves (created, viewed, signed, rejected, expired), Zapier runs the steps you chose. In the other direction, Zapier can upload a document, send it for signature, and pull back the signed PDF or its audit trail.

Three outcomes pay off fast. A signed copy filed without anyone downloading it: Agreement Signed by All Participants feeds Create a PDF of Signed Agreement, and the file goes wherever your next step sends it. Contracts sent from another tool: Upload a Document to Get Document ID, then Create an Agreement From Uploaded Document, turns a generated file into a signature request. Answers captured from the form: Find Form Field Data of Agreement in JSON Format brings back what signers typed into the agreement's fields.

What it does not do: none of the six actions recalls, cancels, reminds or edits an agreement. Recalls and reminders have a trigger, so a Zap can react to them, but no step can perform them. And sending always takes two steps, upload then create, unless you start from a library template.

The Adobe Acrobat Sign Make integration page covers the same app in Make; to weigh the two tools against each other, see Make vs Zapier.

Vocabulary

Zapier vocabulary, in plain words

Eight words carry this whole page. Here is what each means for someone who sends contracts with Adobe Acrobat Sign.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
Trigger
The event that starts the Zap, like an agreement signed by everyone. Once the Zap is on, Zapier waits for it.
Action
What the Zap does after it starts: the step that creates, uploads or sends something for you, in Acrobat Sign or elsewhere.
Task
The unit Zapier bills. Each action completed successfully counts as one, and your plan is a monthly count of those.
Polling trigger
A trigger Zapier checks on a timer, asking the app for new items at a fixed interval. Acrobat Sign has none of these.
Instant trigger
A trigger the app reports itself: it calls Zapier the moment the event happens, so nothing waits for a check.
Filter
A step that lets the Zap continue only when what arrived meets a condition you set, and stops it otherwise.
Search step
A step that looks up something that already exists, like an agreement's status, so the steps after it can use what it found.
Cost

What an Adobe Acrobat Sign Zap really costs

Zapier bills actions, never triggers. Waiting for signatures costs nothing, whatever the volume of agreements.

  • Tasks per month, free plan100
  • Steps per Zap, free plan2 (one trigger, one action)
  • Cost of a trigger0 tasks
  • Premium appNo

Each action that succeeds is one task; a failed one is not counted. A Zap with three actions uses three tasks per run. The free plan gives 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger and one action. A second action, a filter or a search turns it into a multi-step Zap (anything beyond one trigger and one action), which needs a paid plan. Adobe Acrobat Sign is not a premium app, and since every trigger is instant, the interval grid below never slows it down.

Connect

Connect your Adobe Acrobat Sign account in three steps

  1. 01

    Open the Apps page

    In Zapier, open Apps and click + Add connection. You need an Adobe Acrobat Sign account, plus read or write access to any agreement you do not own yourself but want the Zap to touch.

  2. 02

    Pick Adobe Acrobat Sign

    Search for Adobe Acrobat Sign in the dialog, select it and click Add connection. A new tab opens on the Adobe sign-in screen, which you fill in at the next step.

  3. 03

    Sign in and grant access

    Log in to Adobe Acrobat Sign and accept the access Zapier asks for. That connection (your account linked once to Zapier) is then reused by every Acrobat Sign step in every Zap.

First Zap

Your first Zap: file the signed contract and its audit trail

GoalWhen every participant has signed, create the signed PDF and the audit trail PDF, so the final contract and its proof are ready together.

  1. 01

    Build: pick the trigger

    Create a Zap, choose Adobe Acrobat Sign and the event Agreement Signed by All Participants. Select your connection and type a Name for the webhook, such as "Signed contracts to archive".

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent completed agreements of the account, so you map the next steps on a real one, not on a blank sample.

  3. 03

    Create the signed PDF

    Add the action Create a PDF of Signed Agreement and map the agreement's identifier from the trigger's test item into Agreement ID.

  4. 04

    Add the audit trail

    Add Create a PDF of the Agreement's Audit Trail with the same Agreement ID. Two actions make this a multi-step Zap, which needs a paid plan.

  5. 05

    Test, then Publish

    Test each action once and open both files to check that they belong to the right contract. When they look right, click Publish to switch the Zap on.

Triggers

Adobe Acrobat Sign triggers on Zapier

10 events start a Zap when something happens in Adobe Acrobat Sign, and 10 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Agreement Signed by a Participant

Instant trigger

In Zapier“Triggers when an Agreement is Signed by a Participant”

Starts the Zap each time one participant signs, before the agreement is complete. On a contract with three signers, it can fire three times.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a sales manager who wants to know the moment the client signs, without waiting for the internal countersignature.
Watch out
if you only care about the finished contract, use Agreement Signed by All Participants instead, or you pay for every intermediate signature.
2

Agreement Created

Instant trigger

In Zapier“Triggers when a new Agreement is Created.”

Fires when a new agreement is created in Adobe Acrobat Sign. It is the earliest point you can catch a contract on its way out.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a legal team that logs every outgoing contract in its register as soon as it leaves, signed or not.
Watch out
a Zap on this trigger that also runs Create an Agreement From Uploaded Document starts itself again.
3

Agreement Email Viewed

Instant trigger

In Zapier“Triggers when an Agreement Email is Viewed”

Reacts when a recipient opens the agreement email. It tells you the contract has been seen, which is a different signal from being signed.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
an account executive who wants a heads-up when the prospect opens the proposal, to time a follow-up call.
Watch out
viewed is not signed; pair it with a signature trigger in another Zap to close the loop.
4

Agreement Event Occurred

Instant trigger

In Zapier“Triggers when Any Agreement Event Occurred.”

Catches any event on any agreement. It is the widest net of the app: everything the more specific triggers report, and whatever else happens to an agreement.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a compliance officer who wants a complete activity log of every contract in one place.
Watch out
paired with an action, it runs on every event, so the task count climbs fast; add a filter if only some events matter.
5

Agreement Expired

Instant trigger

In Zapier“Triggers when an Agreement has Expired.”

Fires when an agreement reaches its expiry without being completed. That is a lost signature, and usually a deal or a hire that stalled.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a recruiting coordinator who wants a task to call the candidate when an offer letter expires unsigned.
Watch out
no action can extend or resend it from Zapier; a new send is a new agreement step.
6

Agreement Recalled

Instant trigger

In Zapier“Triggers when an Agreement is Recalled.”

Tells you when the sender recalls an agreement, which withdraws it from the signers. Useful to keep other tools from still treating the contract as pending.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a revenue ops team that wants the deal status reset in the CRM when a contract is pulled back.
Watch out
the integration can report a recall but has no action to perform one.
7

Agreement Rejected

Instant trigger

In Zapier“Triggers when an Agreement is Rejected.”

Runs when a participant declines to sign. A rejection is the signal that needs a human the fastest, so this trigger often feeds an alert.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a freelance consultant who wants an immediate alert on a rejected quote, to call the client the same day.
Watch out
keep a copy of the audit trail with Create a PDF of the Agreement's Audit Trail before anything else changes.
8

Agreement Reminder Sent

Instant trigger

In Zapier“Triggers when an Agreement Reminder is Sent.”

Fires when Adobe Acrobat Sign sends a reminder for an agreement still waiting. It shows where signatures are dragging.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a property manager who wants the agent in charge told each time a lease reminder goes out, to add a personal nudge.
Watch out
the integration has no action to send a reminder; the Zap can only react to one.
9

Agreement State Changed

Instant trigger

In Zapier“Triggers when an Agreement is Created, Recalled, Rejected, Expired, Signed by a Participant or Workflow Completed.”

Groups six moments in one trigger: created, recalled, rejected, expired, signed by a participant, signed by all. One Zap can follow the whole life of a contract.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
an operations lead who keeps a status column up to date in a tracking sheet, rather than building six separate Zaps.
Watch out
each state change is a run, so one contract can start the Zap several times.
10

Agreement Signed by All Participants

Instant trigger

In Zapier“Triggers when an Agreement Workflow is Completed”

Waits until every participant has signed, then starts the Zap once. It is the trigger for anything that should only happen on a finished contract.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a finance team that opens the customer account and plans the first invoice only once the contract is fully signed.
Watch out
an agreement that expires or gets rejected never reaches this point, so add a separate Zap for those.
Actions

Adobe Acrobat Sign actions on Zapier

Adobe Acrobat Sign gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create an Agreement From Uploaded Document

Action

In Zapier“Create an Agreement From Uploaded Document and Send for Signature”

Builds an agreement from an uploaded document and sends it for signature. You give it the Document ID, an agreement name, and at least one participant with order, role and email.

When to use it
sending a new client contract as soon as the deal is marked won.
Watch out
the Document ID must come from Upload a Document to Get Document ID earlier in the Zap.
2

Create an Agreement From a Library Template

Action

In Zapier“Create an Agreement from a Library Template and Send for Signature”

Sends an agreement based on a template saved in your Adobe Acrobat Sign library, with a name and at least one participant.

When to use it
standard documents like an NDA or a consent form, the same text for everyone.
Watch out
the template has to exist in the library before you set the step up; the Zap cannot create one.
3

Create a PDF of Signed Agreement

Action

In Zapier“Create a PDF of the Signed Agreement”

Produces the signed agreement as one PDF, from its Agreement ID, ready for the next step to store or send.

When to use it
filing every completed contract in the client folder without downloading it by hand.
Watch out
run it after Agreement Signed by All Participants; earlier triggers give you a contract that is not finished.
4

Upload a Document to Get Document ID

Action

In Zapier“Upload a Document to Get Document ID”

Uploads a file to Adobe Acrobat Sign and hands back a Document ID. It needs a file name and the file content, and it is the first half of sending a fresh document.

When to use it
a quote generated by another tool that has to go out for signature.
Watch out
on its own it sends nothing; follow it with the next action.
5

Create a PDF of the Agreement's Audit Trail

Action

In Zapier“Create a PDF of the Agreement's Audit Trail”

Generates the audit trail of an agreement as a PDF, from its Agreement ID: the record of what happened to it and when.

When to use it
keeping the proof next to the signed file for every contract, or after a rejection.
Watch out
it is one more action, so one more task per run.
6

Create a Document From an Agreement

Action

In Zapier“Create a Document From an Agreement”

Pulls one specific document out of an agreement, from both the Agreement ID and the Document ID.

When to use it
an agreement that bundles several files, where only one of them belongs in your records.
Watch out
the Document ID is usually unknown at that point; get it first with Find a List of All Document IDs of Agreement.
Searches

Adobe Acrobat Sign searches on Zapier

5 search steps look for data that already exists in Adobe Acrobat Sign, so a later step can use it.

A search step looks up something that already exists in Adobe Acrobat Sign and passes it to the steps after it. In the editor, searches sit at the bottom of the Action event list under SEARCH, and some fields offer + Add search step to insert one for you. This app has no find-or-create variant: its searches only read. Three settings decide what happens when results are odd.

1

Find a List of All Agreements

Search

In Zapier“Find a List of All Agreements”

Returns the agreements held in the name of a given user. That required field is what scopes the list.

When to use it
a review of every contract a salesperson has out, before a territory handover.
Watch out
it reads only; nothing in the list is changed.
2

Find the Agreement Status

Search

In Zapier“Find the Agreement Status”

Looks up where an agreement stands right now, from its Agreement ID, so a later step can act on it.

When to use it
checking that a contract is still out for signature before sending a manual reminder from another tool.
Watch out
the answer is the status at that second; it does not wait for a change.
3

Find a List of All Document IDs of Agreement

Search

In Zapier“Find a List of All Document IDs of Agreement”

Lists the Document IDs inside an agreement. It exists mainly to feed Create a Document From an Agreement.

When to use it
an agreement with an annex, where you want the annex alone.
Watch out
with several documents, the multiple-results setting decides which one moves on.
4

Find Form Field Data of Agreement in JSON Format

Search

In Zapier“Find Form Field Data of Agreement in JSON Format”

Returns what participants entered in the form fields of an agreement, from its Agreement ID, in a structured format.

When to use it
copying what a new client typed while signing into your billing tool.
Watch out
test it on a filled agreement so you can map real values.
5

Find the Signing URL

Search

In Zapier“Find the Signing URL”

Gets the link a participant uses to sign an agreement, from its Agreement ID.

When to use it
putting the signing link inside your own message, for example a chat reply to a customer who lost the email.
Watch out
it needs the Agreement ID, so it usually follows a trigger that carries it.

The three settings every search exposes

  1. Successful if no search results are found?
    Left on its default, a search that finds nothing stops the Zap there. Switch it on and the Zap carries on empty-handed.
  2. Create X if it doesn't exist yet?
    Turns a search into a find-or-create. None of the Acrobat Sign searches offer it, so they never create anything.
  3. If multiple search results are found?
    Keep the first match (the default), stop the Zap, or hand all of them on at once.
When it breaks

When an Adobe Acrobat Sign Zap breaks

Zapier links one help article to this app, How to get started with Adobe Acrobat Sign on Zapier. Beyond that, the breakdowns to plan for are Zapier's general limits, read through how signatures work.

Watch three things: what the Zap cannot see, what it restarts on its own, and the order of the steps when you send. When a run fails, head to Zapier troubleshooting.

  • No catch-up on old agreements

    A Zap only reacts to what happens after you publish it. Contracts signed or rejected before that are never picked up; moving that history is a separate job.

  • A Zap that sends to itself

    Agreement Created with an action that creates agreements restarts the Zap with every contract it sends, and the loop burns through your tasks.

  • Bulk sends held back

    A sudden batch of events, after a mass send or a migration, can be held by Zapier's flood protection instead of running all at once.

  • Sending without a Document ID

    Create an Agreement From Uploaded Document needs the ID from Upload a Document to Get Document ID. Skip the upload step and the send fails.
Need help

Need help automating Adobe Acrobat Sign with Zapier?

A person reads every message.

FAQ

Adobe Acrobat Sign Zapier integration: frequent questions

01Is the Adobe Acrobat Sign Zapier integration free?
Yes, on the Zapier side. Adobe Acrobat Sign is not a premium app, so it works on the free plan, which gives you 100 tasks a month and unlimited Zaps. The catch is the two-step limit: one trigger and one action per Zap. Sending a fresh document already takes two actions (upload, then create the agreement), and any search or filter adds a step, so those Zaps need a paid plan. A simple alert or PDF export fits on the free plan.
02How many tasks does an Adobe Acrobat Sign Zap use?
One per successful action, none for the trigger. A Zap that creates the signed PDF of every completed agreement uses one task per contract. Add the audit trail and it uses two. Failed actions are not counted. The trap is the wide triggers: Agreement Event Occurred and Agreement State Changed fire several times per contract, so an action behind them runs, and bills, on each event. Narrow the trigger or add a filter on a paid plan.
03Does Adobe Acrobat Sign send data to Zapier in real time?
Yes, for all ten triggers. Every one of them is instant: Adobe Acrobat Sign tells Zapier the moment an agreement is created, viewed, signed, rejected, recalled, reminded or expired, and the Zap starts right away. That holds on every plan, the free one included, so the polling grid (15 minutes on Free, 2 on Professional, 1 on Team and Enterprise) never applies here. In the editor, a Zap built on one of these triggers shows a lightning bolt.
04What does it take to connect Adobe Acrobat Sign to Zapier?
An Adobe Acrobat Sign account, and read or write access to any agreement you do not own but want the Zap to touch. From the Apps page of Zapier, click + Add connection, pick the app, then sign in with Adobe in the tab that opens and grant access. After that, each trigger asks for a Name for its webhook, which is required. Library-based sends also need the template to exist in your Acrobat Sign library first.
05Why does sending a document take two Zapier steps?
Because Adobe Acrobat Sign separates the file from the agreement. Upload a Document to Get Document ID stores the file and returns an ID; Create an Agreement From Uploaded Document then uses that ID, plus a name and the participants, to send it for signature. The two have to sit in the same Zap, in that order. That makes the Zap multi-step, so it needs a paid plan. A library template skips the upload, if the document never changes.
06What if the Adobe Acrobat Sign action you need doesn't exist?
Then this integration cannot do it, and this page lists everything it offers: 10 triggers, 6 actions and 5 searches. Among the six actions, none recalls, cancels, reminds or edits an agreement, so a Zap cannot do any of those; it can only react when a recall or a reminder happens. When a missing step blocks a whole contract process, a team that builds Zaps every day, such as the Zapier agency at Hack'celeration, can design a way around it.
07Zapier, Make or n8n: which one for Adobe Acrobat Sign?
It depends on criteria, not on a winner. Zapier fits when the ten instant triggers, six actions and five searches on this page cover your process: every trigger reacts at once on every plan, and connecting takes a sign-in. The limit to weigh is that no action recalls, cancels, reminds or edits an agreement. If your process needs one of those, check what the Make and n8n versions of Adobe Acrobat Sign offer before choosing, and factor in the tool your team already runs.
Same platform

Other docs you might need on this stack.

Browse all integrations