Resources · Zapier integration

DropFunnels Zapier integrationAutomate DropFunnels with Zapier.

The DropFunnels Zapier integration gives you 16 triggers and 6 actions, with no search step. Every trigger works by polling, so your plan sets the delay. Here is what each operation does, what it costs, and where a funnel Zap breaks.

See the 22 operations

Verified Trustpilot reviews · AI, automation & growth agency

Overview

What the DropFunnels Zapier integration does for your funnels and courses

DropFunnels builds sales funnels, membership sites and online courses. The Zapier integration sends what happens there, leads, orders, appointments, course progress, to your other tools, and lets them act back on members and leads. That is 22 operations, and all 16 triggers are polling ones.

Start with timing, because it shapes everything else. Zapier checks DropFunnels on a timer: every 15 minutes on the free plan, every 2 on Professional, every minute on Team and Enterprise. A buyer can wait a quarter of an hour for access if you stay on Free. For course access, that delay is the first thing to decide on.

Three results people build. Course paths that run themselves: Course Completed fires, and Update Course Member puts the student into the next course. Orders that reach the right place: the order triggers split main product, upsells and subscriptions, so each can feed its own tool. A pipeline that follows the funnel: Create Lead and Move Lead in Pipeline keep the DropFunnels pipeline in line with what happens elsewhere.

What Zapier does not do here: there is no search step, so a Zap cannot look up a member or an order first. No action creates an order or an appointment. Nothing is instant.

Weighing tools? The same app has a page on the Make side: DropFunnels Make integration.

Vocabulary

Zapier words you will meet on this page

Six terms, one line each. Once explained, the page uses them as they are.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time that event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for it and nothing else.
Action
What the Zap does after it starts: the step that creates, updates or removes something for you in an app.
Task
The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts those.
Polling vs instant
A polling trigger is checked on a timer and keeps only what is new. An instant one is reported by the app the moment it happens.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it otherwise.
Cost

What a DropFunnels Zap really costs

DropFunnels is not a premium app: it runs from the free plan. You pay in tasks, and you wait according to your plan.

  • Free plan100 tasks a month, unlimited Zaps
  • Zap size on Free2 steps: one trigger, one action
  • Premium appNo, DropFunnels runs on the free plan
  • DropFunnels triggers16 polling, checked at your plan's interval

The trigger never costs a task, and Zapier checking DropFunnels costs nothing either, however often it looks. Each action that succeeds counts once, so a Zap with two actions costs twice as much per order. A failed action is not counted. The free plan stops at two steps, one trigger and one action: a filter or a second action makes the Zap multi-step, and that needs a paid plan, whatever the volume.

Connect

Connect your DropFunnels account to Zapier

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. A connection is your DropFunnels account linked once, then reused by every step of every Zap that uses DropFunnels.

  2. 02

    Find DropFunnels

    Search for DropFunnels in the dialog, pick it, then click Add connection. A new tab opens on the DropFunnels side, where you sign in to your account.

  3. 03

    Sign in and allow access

    Log in to DropFunnels in that tab and grant Zapier access. You need a DropFunnels account, plus read or write rights on any site, course or funnel you do not own and want the Zap to use.

First Zap

Your first Zap: move graduates to the advanced course

GoalWhen a student completes your beginner course, enrol them in the advanced course and close their access to the beginner one.

  1. 01

    Build: set the trigger

    Start a new Zap, pick DropFunnels and the event Course Completed. Choose your connection, then the Site and the beginner Course. One Zap watches one course.

  2. 02

    Test the trigger

    Run the Test. Zapier brings back the three most recent completions, so you map the next steps on a real student, not on made-up data.

  3. 03

    Enrol in the next course

    Add DropFunnels with Update Course Member. Pick the Site, the advanced Course and the Access Levels, then map the Email from the test. If the student is not a member yet, this action adds them.

  4. 04

    Close the old access

    Add DropFunnels with Deactivate Member on the beginner Course, with the same Email. Two actions make this a multi-step Zap on a paid plan, and two tasks per graduate.

  5. 05

    Test, then Publish

    Test each action and check the member in DropFunnels. Then Publish the Zap. Only completions recorded after that moment will run it.

Triggers

The 16 DropFunnels triggers, and when each one fits

16 events start a Zap when something happens in DropFunnels. Zapier checks for them at the interval your plan allows.

1

Course Member Deactivated

Polling trigger

In Zapier“Triggers when a member is set as Deactivated to a course.”

Fires when a member's access to a course is set to Deactivated. The Zap learns that someone lost access without being removed.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a coaching business pauses a client's program and wants the community tool to follow.
Watch out
you pick one Site and one Course per Zap, so several courses mean several Zaps.
2

Course Member Deleted

Polling trigger

In Zapier“Triggers when a member is set as Deleted from a course.”

Picks up members marked as Deleted from a course, the stronger sibling of the deactivation above.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
after a refund, a course creator wants the student taken off the email list that goes with the course.
Watch out
it watches a single course, chosen in the step; a deletion elsewhere goes unseen.
3

New Course Member Added

Polling trigger

In Zapier“Triggers when a new member is added to a course.”

Starts a Zap each time a new member joins the course you selected in the step.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
an online academy welcomes each new student in its chat community.
Watch out
a Zap that adds members to this same course with Update Course Member feeds itself.
4

New Order Created - All Products (Individual Events)

Polling trigger

In Zapier“Triggers when a new order is placed, contains all purchased products.”

Covers every new order on the chosen funnel, with all purchased products, and as the name says, as individual events.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
each product of an order must land as its own line in your accounting or fulfilment tool.
Watch out
more events means more runs, and each run that ends in an action costs a task.
5

New Order Created - All Products (Single Event)

Polling trigger

In Zapier“Triggers when a new order is placed, contains all purchased order in single trigger.”

Same orders as the trigger above, but the whole order arrives in one single event, every product included.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your invoicing tool wants one record per order, not one per product.
Watch out
do not run it next to the Individual Events trigger on the same funnel, or each order is handled twice.
6

New Subscription Order Created on All Products

Polling trigger

In Zapier“Triggers when a new subscription order is placed, contains all purchased products.”

Watches the funnel for new subscription orders and brings along all the products bought with them.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a paid newsletter wants every new subscriber added to its reporting sheet.
Watch out
one Funnel per Zap; recurring offers spread over several funnels need several Zaps.
7

Appointment Cancelled

Polling trigger

In Zapier“Triggers when an appointment is canceled.”

Reacts when someone cancels a booked appointment of the type you chose in the step.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a consultant frees the slot in another calendar and sends a rebooking reminder.
Watch out
with a 15-minute check on Free, a last-minute cancellation may reach you late.
8

New Quiz Result

Polling trigger

In Zapier“Triggers when a user completes a quiz”

Each time a visitor finishes one of your quizzes, the Zap starts, so the result can travel to the tool that acts on it.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a fitness coach sends quiz takers into the email sequence that matches their profile.
Watch out
the step asks for a single Quiz; each quiz needs its own Zap.
9

Course Completed

Polling trigger

In Zapier“Triggers when a member completed any course.”

Signals that a member has finished the whole course you selected, the end point of a learning path.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a certification program issues the certificate in another tool once the course is done.
Watch out
a student who finished before you published the Zap will never come through.
10

Course Lesson Completed

Polling trigger

In Zapier“Triggers when a member completed lesson from course.”

Goes off each time a member completes a lesson of the chosen course, the finest step of progress you can follow.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a language school logs lesson progress in its student tracker.
Watch out
lessons add up fast; with an action behind it, each one is a task.
11

Course Module Completed

Polling trigger

In Zapier“Triggers when a member completed any module from course.”

Registers each module a member finishes in your course, a middle ground between lessons and the full course.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a business course unlocks a live session invite once a module is done.
Watch out
it covers any module of the selected course; a filter keeps the one that matters.
12

Course Unit Completed

Polling trigger

In Zapier“Triggers when a member completed any unit from course.”

Tracks each unit a member completes inside the selected course, one run per unit.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a compliance training notifies the manager each time an employee clears a unit.
Watch out
one Course per Zap, picked in the step, like every course trigger here.
13

New Lead

Polling trigger

In Zapier“Triggers when a new lead is added.”

Brings in every new lead captured on the funnel you choose, usually the first sign of a prospect.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a real estate agent pushes fresh leads into the CRM their sales team lives in.
Watch out
a Zap that answers with Create Lead on the same site can trigger itself again.
14

New Order Created - Main Product Only

Polling trigger

In Zapier“Triggers when a new order is placed, contains the primary product only.”

Keeps only the primary product of each new order on the funnel, leaving upsells and downsells aside.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a course seller grants access to the core program, separately from any add-on.
Watch out
the Funnel is required, so each funnel selling the product needs its own Zap.
15

New Appointment Created

Polling trigger

In Zapier“Triggers when a new appointment is booked.”

Fires whenever a new appointment is booked for the appointment type selected in the step. The booking is then ready for your calendar or your CRM.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a sales coach sends discovery-call bookings to the team calendar and the CRM.
Watch out
Site and Appointment Type are both required, one type per Zap.
16

New Order Created - Upsell/Downsell Only

Polling trigger

In Zapier“Triggers when a new order is placed, contains the upsell/downsell product only.”

Isolates the upsell or downsell product of each new order, the extras accepted after the main purchase.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
buyers of a coaching upsell get booked into onboarding, while plain buyers do not.
Watch out
pair it with Main Product Only rather than an All Products trigger, or upsells get counted twice.
Actions

The 6 DropFunnels actions, grouped by what you want done

DropFunnels gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Deactivate Member

Action

In Zapier“Deactivate specific Member.”

Switches off a member's access to a given course, the softer way to end it.

When to use it
a failed payment in your billing tool should pause access to the paid course.
Watch out
Site, Course and Email are required; the Email is what tells the step which member to deactivate.
2

Delete Member

Action

In Zapier“Delete specific Member.”

Removes a member from the selected course, the heavier option next to deactivation.

When to use it
a refund processed elsewhere should take the student out of the course.
Watch out
Site, Course and Email are required; test on a dummy member before you publish.
3

Create Lead

Action

In Zapier“Creates a new lead.”

Adds a lead to a DropFunnels site from data captured elsewhere, so the prospect sits in your funnel tool too.

When to use it
leads from a webinar platform should join your DropFunnels pipeline.
Watch out
Site and Lead Name are required; a Zap triggered by New Lead must not create leads on the same site.
4

Create Member

Action

In Zapier“Creates a new member.”

Registers a new member in a course, with the access level you choose.

When to use it
a sale made on another checkout should open the course straight away.
Watch out
Site, Course, Access Levels, First Name, Last Name and Email are all required.
5

Move Lead in Pipeline

Action

In Zapier“Moves a lead from one pipeline to another.”

Moves a lead from one pipeline to another, into the stage you pick.

When to use it
a booked appointment should push the prospect to the call stage of your sales pipeline.
Watch out
Site, Destination Pipeline and Destination Stage are required, so set up the pipeline in DropFunnels first.
6

Update Course Member

Action

In Zapier“Update Course Member. A new member will be added to the course if they do not exist”

Changes a member's course access, and adds them to the course when they are not in it yet.

When to use it
completing one course should unlock the next without a manual enrolment.
Watch out
Site, Course, Access Levels and Email are required; the email is what identifies the member.
When it breaks

Where a DropFunnels Zap breaks, and how to spot it early

Zapier attaches no help article to DropFunnels and no rate limit is documented for it. What breaks is the general mechanics, and the polling makes some of it more visible.

Four cases come back on funnel and course Zaps. If one has already cost you a morning, start with the Zapier troubleshooting page before you rebuild anything.

  • Past orders never come through

    A Zap only reacts to what happens after you publish it. Orders, leads and members from before stay out, and moving them is a separate job.

  • Access that arrives late

    On the free plan, Zapier checks every 15 minutes. A buyer can wait that long for course access, which a paid plan shortens to 2 or 1.

  • The Zap that sets itself off

    New Course Member Added on a course, Update Course Member writing into that same course: each write is a new member, and the task count drains.

  • A migration that stalls

    Importing a batch of members or leads makes a trigger return a huge batch at once. Zapier's flood protection can hold it back.
Need help

Need help automating DropFunnels with Zapier?

A person reads every message.

FAQ

DropFunnels Zapier integration: the questions people ask

01Is the DropFunnels Zapier integration free?
Yes, DropFunnels is not a premium app, so it works on the free Zapier plan. That plan gives you 100 tasks a month and unlimited Zaps, checked every 15 minutes, but each Zap is limited to two steps: one trigger and one action. Add a filter or a second action, like Deactivate Member after Update Course Member, and the Zap becomes multi-step, which requires a paid plan. No price is quoted here because the grids change too often.
02How many tasks does a DropFunnels Zap use?
One task per action that succeeds; the trigger is free. Zapier checking DropFunnels on its timer costs nothing either, however many checks it makes. A Zap from Course Completed to Update Course Member uses one task per graduate, and two if you add Deactivate Member. Watch the Individual Events order trigger: each product of an order can start the Zap, and each of those runs costs its actions. A failed action is not counted.
03Is the DropFunnels integration real time?
No. All 16 DropFunnels triggers are polling triggers: Zapier goes and asks DropFunnels for new items on a timer. That timer is 15 minutes on Free, 2 on Professional and 1 on Team and Enterprise. On paid plans you can also run a check by hand from the editor. The type comes from the app itself and cannot be switched in Zapier, so no setting turns these triggers into instant ones.
04What does it take to connect DropFunnels to Zapier?
A DropFunnels account, plus read or write rights on any site, course or funnel you do not own and want the Zap to use. From the Apps page of Zapier, click + Add connection, pick DropFunnels, then sign in on the tab that opens and grant access. Check first that this account holds the sites you need, because every DropFunnels trigger and action asks you to pick a Site, and no step runs without one.
05Why does a DropFunnels Zap handle the same order twice?
Usually because two order triggers watch the same funnel. The Individual Events trigger and the Single Event trigger both cover all products, so running both duplicates every order. All Products and Main Product Only overlap the same way. Pick one trigger per need: Single Event for one record per order, Main Product Only and Upsell/Downsell Only to split them. Zapier itself does not start a Zap twice for an item it has already seen.
06What if the DropFunnels operation you need is not in the list?
Then it is not offered on Zapier today, and no setting will add it. There is no search step and no action to create an order or an appointment, so those paths are closed. Some needs can be covered by combining what exists, such as Update Course Member, which also adds a missing member. If a missing operation is central to your funnel, compare what other platforms offer for DropFunnels before you build.
07Zapier, Make or n8n for DropFunnels?
Decide by criterion, not by ranking. On Zapier, DropFunnels exposes 22 operations, all its triggers poll, and the delay depends on your plan, so check whether a 15-minute wait on Free is acceptable for course access. Then check that every operation your process needs is in this list, how you prefer to pay, by task here, and who will maintain the Zaps. If you compare, set what the other platform exposes for DropFunnels against this list, operation by operation.
Same platform

Other docs you might need on this stack.

Browse all integrations