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Formsite Zapier integrationAutomate Formsite with Zapier.

The Formsite Zapier integration rests on a single event: 1 trigger, 0 actions, 0 searches. Each new form result can set off work in another app straight away, whatever your plan. Below: what it does, what it costs and where it stops.

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Overview

What the Formsite Zapier integration actually does

Connecting Formsite to Zapier turns every form result into the first step of an automation. Formsite only reports, and nothing ever flows back into it. The result it sends is picked up by the apps you chain after it, which is where the real work happens.

Three outcomes come up again and again, all built on New Form Result. First, a clean log: every submission lands as a row in a spreadsheet, so the whole team reads the same list without logging in to Formsite. Second, an alert: a message reaches a team channel the moment someone fills in a sign-up or a quote request. Third, a record: the answers open a card or an entry in the tool where the follow-up actually happens.

What Zapier does not do here matters just as much. It cannot create a form, edit a result, or look up an older submission in Formsite. There is no action and no search on this app, so Formsite is always the first step of the chain, never a later one. Results sent before the automation was switched on stay where they are.

If you want to see the same app on another platform, the Formsite Make integration page covers it, and the Make vs Zapier comparison sets the two tools side by side.

Vocabulary

Zapier vocabulary in one minute

Seven words cover everything on this page. Each one is defined once here, then used plainly.

Zap
A chain you set up once on Zapier: something happens in one app (the trigger), and one or more actions follow, every single time.
Trigger
What sets a Zap off. With Formsite it is always a freshly submitted result, which Zapier waits for as soon as the Zap is switched on.
Action
The work done after the start: a row added, an email sent, a card opened in another app. Formsite itself never receives one.
Task
What Zapier counts and bills: each action that ends successfully is one task, taken from your plan's allowance.
Polling vs instant
Polling: Zapier goes to ask the app at set times. Instant: the app pushes the event out as it happens. New Form Result is instant.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you set, and stops it otherwise.
Connection
The link between your Formsite login and Zapier, made a single time and picked again in every Zap that starts on Formsite.
Cost

What a Formsite Zap really costs

Formsite is not a premium app, so it works from the Free plan. The trigger itself never costs a task.

  • Free plan100 tasks per month, unlimited Zaps
  • Trigger cost0 tasks
  • Premium appNo

Waiting costs nothing: neither the trigger nor Zapier's watch for new results touches your allowance. What counts is each action that succeeds, one task apiece, and a failed one is free. Two actions per result means twice the tasks. The Free plan gives 100 tasks a month and unlimited Zaps, but each Zap stays at two steps; a filter or a second action makes it multi-step, and that needs a paid plan.

Connect

Connect your Formsite account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps. That is where every linked account lives, and where Formsite will sit once it is connected. You need a Formsite account before you start.

  2. 02

    Add Formsite

    Click + Add connection, type Formsite in the search box of the dialog, pick it, then click Add connection. Zapier hands you over to Formsite to sign in.

  3. 03

    Sign in and grant access

    Log in to Formsite and allow Zapier to reach the account. Make sure that login can read the forms you plan to watch, including any you do not own yourself.

First Zap

Your first Formsite Zap: flag unhappy survey answers by email

GoalA training company emails its customer lead each time a post-course survey comes back with the lowest rating.

  1. 01

    Pick the trigger

    Create a Zap, choose Formsite as the app and New Form Result as the event, then select the Formsite connection made earlier.

  2. 02

    Choose the form

    In the Form field, select the post-course survey. Only results from that form will start this Zap, so give your forms clear names in Formsite.

  3. 03

    Test the trigger

    Run the test. Zapier pulls the three most recent results of that survey, so submit one real answer first and pick it in the list.

  4. 04

    Add the filter

    Click the plus icon, add Filter, pick the rating answer you spotted in the test, a text rule, and the lowest option as the value. The filter makes this a paid-plan Zap.

  5. 05

    Add Gmail and publish

    Add the Gmail step, address it to your customer lead with the comment and contact details from the result, test it once, then click Publish to switch the Zap on.

Triggers

The Formsite trigger

1 event starts a Zap when something happens in Formsite, and one of them is instant: the app calls Zapier straight away, whatever your plan.

1

New Form Result

Instant trigger

In Zapier“Triggers when a user submits a new form result.”

This trigger starts your Zap each time someone submits the form you picked, and hands every answer of that submission to the steps that follow. It is the only door into Formsite from Zapier, so every Zap on this page begins here.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a webinar sign-up form whose answers should reach your CRM, a sheet or a team channel without anyone copying them by hand.
Watch out
the required Form field watches one form only; a second form needs its own Zap, and results sent before publishing are never picked up.
When it breaks

When a Formsite Zap breaks

Zapier attaches no help article to Formsite, so the pitfalls below are the general ones that hit this kind of Zap.

Most failures are not bugs. They come from what the Zap was never built to do, or from a plan that does not allow the step you added.

  • Old results never show up

    A Zap only reacts to submissions made after you switch it on. Everything collected before stays in Formsite, and moving that backlog is a separate job.

  • A sudden flood gets held back

    If a huge batch of results arrives at once, after a bulk import for example, Zapier's flood protection can hold the batch back instead of running it straight through.

  • Nothing ever gets past the filter

    Text rules compare text, number rules compare numbers. Apply the wrong type to an answer and nothing gets through, so check the type the test showed you.

  • Free stops at two steps

    Two steps is the ceiling on Free. Anything beyond the Formsite trigger and one action, such as the filter in the example above, needs a paid plan.
Need help

Need help automating Formsite with Zapier?

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FAQ

Formsite Zapier integration: frequent questions

01Is the Formsite Zapier integration free?
Yes. Formsite is open to the Free plan, which covers 100 tasks per month and unlimited Zaps. The limit is shape, not access: on Free a Zap holds the Formsite trigger plus one action and nothing more. Add a filter or a second action and the Zap turns multi-step, which requires a paid plan. Your Formsite subscription is a separate matter that Zapier does not handle. Check that plan on the Formsite side before you count on a form.
02How many tasks does a Formsite Zap use?
The trigger costs nothing, so a new result on its own never touches your count. Each action that completes successfully counts as one task. A Zap that writes a row in a sheet after every result uses one task per submission; a Zap that also sends a message uses two. An action that fails is not counted, so a broken step does not drain your plan, it just leaves the work undone.
03Does Formsite trigger Zaps in real time?
Yes, whatever your plan. Formsite reports every new result to Zapier on its own, so New Form Result counts as an instant trigger and the Zap runs straight after the submission. The polling interval, 15 minutes on Free, plays no part, and the editor shows a lightning bolt on the Zap. That suits alerts that cannot wait, such as a complaint in a survey or a late registration. You do not have to switch anything on to get this behaviour.
04What is needed to connect Formsite to Zapier?
A Formsite account and a Zapier account. From the Apps page in Zapier, you add a connection, pick Formsite, sign in and grant access. The login you use must be able to see the forms you plan to watch, including forms someone else owns. The connection is made once, then every Formsite step in every Zap reuses it. If a form is missing from the Form list later, check that login's access first.
05Why doesn't a Formsite Zap pick up older submissions?
Because a Zap only reacts to what happens after it is switched on, and Formsite is no exception. Results collected before publishing stay in Formsite and never start the Zap. When testing, Zapier shows the three most recent results so you can map fields on a real one, but that test does not replay them. Moving older results into another tool is a separate job, outside this trigger, so plan it before you publish.
06What if the Formsite operation you want is missing?
Zapier offers no way to do it with Formsite at the moment. The app offers a single trigger, New Form Result, and no action or search. A Zap can react to a submission, but it cannot create a form, change a result or look up an older one in Formsite. Plan your workflow so Formsite is always the starting point, and let the other apps carry the rest of the work, from storing answers to sending replies.
07Zapier, Make or n8n for Formsite?
There is no single winner; it depends on your criteria. On Zapier, Formsite offers one instant trigger, works from the Free plan with 100 tasks per month, and caps free Zaps at two steps. If those limits fit your volume and your workflow, Zapier is simple to start. If you need more steps on a tight budget, compare those exact points, trigger speed, free tier and step limit, with what the other platforms offer for Formsite.
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