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Leap Zapier integrationAutomate Leap with Zapier.

The Leap Zapier integration gives you 3 triggers and no action or search step. All three are instant, so Leap tells Zapier the moment a document goes out, results are sent or a payment clears. Here is what each one does and where it breaks.

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Overview

What the Leap Zapier integration actually does

Leap is an estimating, contracting and communication tool built for home services. Zapier lets it start a Zap, which is an automation made of one trigger (the Leap event that kicks it off) followed by one or more actions (what happens next in your other tools). On this integration, Leap only plays the first role.

Three results you can build from it. A payment log that fills itself: Transaction Complete fires when a credit card or e-check payment goes through, and the Zap writes it wherever you track money. A record of every document sent: Document Sent fires when a PDF leaves Leap, so a copy or a note can follow it into your files. A follow-up the moment an estimate is resulted: Results Sent fires when a user results an estimate, and the Zap can warn whoever handles the next step.

What Zapier does not do here matters just as much. There is no action: no Zap can create, update or send anything inside Leap. There is no search step either, so nothing can look up an existing Leap record. Leap is a source on Zapier, never a destination. The good news is on the timing side: all three triggers are instant, so the free plan's 15-minute wait does not apply to them.

If two-way sync is what you are after, the Make vs Zapier comparison is a useful next read before you commit to one platform.

Vocabulary

Zapier vocabulary in one minute

Seven words do most of the work on this page. Plain definitions first.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event that starts a Zap. With Leap, it is a document sent, results sent or a transaction completed.
Action
What the Zap does next, such as adding a row or sending a message. Leap has no action of its own on Zapier.
Task
What Zapier bills: one action your Zap completed successfully. Your plan gives you a set number of them each month.
Instant vs polling
An instant trigger is pushed by the app as it happens. A polling one is checked on a timer. All Leap triggers are instant.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you set, and quietly stops it otherwise.
Connection
Your Leap account linked to Zapier once, then reused by every Zap that starts from Leap. You set it up once per account.
Cost

What a Leap Zap really costs

Zapier counts tasks, not Zaps. A Leap trigger never costs anything: only the actions that follow it, in your other apps, are billed.

  • Leap triggersFree, and instant on every plan
  • Each successful action1 task
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo

Each action that completes counts as one task; one that fails does not. A Zap that adds a row and then sends a message uses two tasks per run. Leap is not a premium app, so it works on the free plan, which gives you 100 tasks a month and unlimited Zaps. The catch is that free Zaps stop at two steps, one trigger and one action. A filter, a second action or a search makes it a multi-step Zap, and that needs a paid plan. The interval grid below concerns polling triggers only: Leap's three triggers are instant on every plan.

Connect

Connect your Leap account to Zapier

  1. 01

    Go to Apps

    Open the Apps page of your Zapier account and click + Add connection. Have your Leap account ready, with access to the records you want Zapier to see.

  2. 02

    Find Leap

    Search for Leap in the dialog, pick it from the list, then click Add connection. A new tab opens so you can sign in on the Leap side. Keep this tab open until the sign-in finishes.

  3. 03

    Sign in and allow access

    Log in to Leap in that tab and grant Zapier access to the account. From then on, every Zap that starts from Leap reuses this connection. Nothing else to set on the Leap side.

First Zap

Your first Leap Zap, step by step

GoalLog completed Leap payments in a spreadsheet, keeping only the ones that pass your filter.

  1. 01

    Pick the Leap trigger

    Create a new Zap, choose Leap and the Transaction Complete event, then select your Leap connection from the dropdown. Nothing else to set here.

  2. 02

    Test it on a real payment

    Run the trigger test. Zapier brings back the three most recent transactions of your account, so you map the next steps on real data.

  3. 03

    Add a filter

    Click the plus icon and add Filter. Fill in the field to check, the rule and the value. Pick a number rule for numbers and a text rule for text, or the filter will never pass.

  4. 04

    Add your spreadsheet step

    Add your spreadsheet tool and its action that adds a row. Send each piece of the transaction coming from Leap into the matching column.

  5. 05

    Test, then publish

    Test the last step, check the new row, then click Publish. With the filter, this is a three-step Zap, so it needs a paid plan.

Triggers

Leap triggers on Zapier

3 events start a Zap when something happens in Leap, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Document Sent

Instant trigger

In Zapier“Triggers when a new PDF file is sent.”

Starts your Zap each time Leap sends a new PDF file. That gives you a hook on every document that leaves the tool, so you can archive it, log it or tell someone it went out without opening Leap at all.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
keeping a running list of every document sent, with the date, in a shared spreadsheet.
Watch out
documents sent before you publish the Zap never come through, so start the log from a clean date.
2

Results Sent

Instant trigger

In Zapier“Triggers when a user results an estimate.”

Fires when a user results an estimate in Leap. It is the signal that an estimate has reached its outcome, which is usually the moment the rest of the team needs to act on it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
sending an alert to your team chat as soon as an estimate is resulted, so nobody waits for a manual update.
Watch out
one resulted estimate equals one run, and every action in that run costs a task.
3

Transaction Complete

Instant trigger

In Zapier“Triggers when a new credit card or e-check transaction is completed.”

Reacts when a credit card or e-check transaction completes in Leap. Money that has actually cleared is the cleanest event you can automate on, because nothing is left pending.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
feeding a payments sheet the moment a payment goes through, as in the Zap above.
Watch out
only completed transactions fire it; a payment that has not completed never reaches the Zap.
When it breaks

When a Leap Zap breaks

Zapier links no help article to Leap, so the failures below are the general Zapier limits, applied to an app that only starts Zaps.

With no action and no search on the Leap side, the weak spots of a Leap Zap are few, and they are worth knowing before you publish. Here are the three that apply. For problems that are not specific to Leap, see the Zapier troubleshooting page.

  • Nothing from before the Zap

    A Zap only reacts to what happens after you switch it on. Documents, results or payments that already existed in Leap are never picked up; moving that history is a separate job.

  • Big batches can be held back

    If Leap suddenly sends a huge batch, for instance after a bulk import or a migration, Zapier's flood protection can hold it back instead of running every item.

  • No way back into Leap

    Leap has no action and no search on Zapier. A Zap can carry Leap events out to other tools, but it can never write, update or look anything up inside Leap.
Need help

Need help automating Leap with Zapier?

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FAQ

Leap Zapier integration: common questions

01Is the Leap Zapier integration free?
Yes. Leap is not a premium app, so you can connect it on the free plan. That plan gives you 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger and one action. Since Leap only provides triggers, a free Zap is one Leap event plus one action in another tool. Adding a filter or a second action turns it into a multi-step Zap, which needs a paid plan.
02How many tasks does a Leap Zap use?
Only the actions count. The Leap trigger itself never costs a task, whatever the volume of documents, results or payments it reports. Each action that completes in your other tools costs one task, and an action that fails is not counted. So a Zap that logs every completed transaction in a spreadsheet uses one task per payment. If it also sends a message, that is two tasks per payment. Watch the actions you chain, not the trigger.
03Do Leap triggers fire in real time?
Yes. All three Leap triggers are instant: Leap reports the event to Zapier the moment it happens, and the Zap starts straight away. The interval grid that applies to polling triggers, 15 minutes on the free plan, does not apply here. That makes Leap one of the cases where the free plan loses nothing on speed. A Zap built on an instant trigger shows a lightning bolt in the editor.
04What does it take to connect Leap to Zapier?
A Leap account and a Zapier account. You open the Apps page in Zapier, click + Add connection, search for Leap, click Add connection again, sign in to Leap in the new tab and grant access. The account also needs access to the records you want Zapier to see, including any it does not own. Once saved, the connection is reused by every Leap Zap. If a record never shows up in a test, check that access first.
05Why can't a Zap create anything in Leap?
Because Leap has no action on Zapier. The integration offers three triggers, Document Sent, Results Sent and Transaction Complete, and nothing else. No action, no search step. So Leap can only start a Zap, and the work happens in other tools after it. If your plan was to push data into Leap from somewhere else, Zapier cannot do it with this integration as it stands. Plan the destination tool before you start building.
06What if the Leap operation you need is not on Zapier?
Then the integration will not cover it directly. Zapier offers three Leap triggers and nothing on the write side, so creating, updating or finding a Leap record is out of reach. The practical options are to rebuild the flow around the three existing events, or to compare other automation platforms. A Zapier specialist can quickly tell whether a workaround is realistic or whether the gap is a hard stop. Check this before you design the whole flow.
07Zapier, Make or n8n for Leap?
Judge it by criteria rather than by a ranking. On Zapier, Leap's three triggers are instant on every plan, the connection takes a few clicks, and the free plan covers simple two-step Zaps. The limits are the absence of any action or search, and the per-action billing as volumes grow. Check how each platform handles those two points for your own flow before choosing, then test one real Zap. Keep the comparison tied to what the flow really needs.
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