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Lexware Office Zapier integrationAutomate Lexware Office with Zapier.

The Lexware Office Zapier integration gives you 0 triggers, 1 action and 0 searches. That single action does one useful job: any app that receives a receipt or invoice as a PDF, JPG or PNG can drop it straight into your Lexware Office bookkeeping documents.

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Overview

Why connect Lexware Office to Zapier

Lexware Office is online accounting software built for bookkeeping in Germany, where quotes, invoices, bills and the tax return live in one place. The Lexware Office Zapier integration does one thing for it: it takes a file received in another app and uploads it to Lexware Office as a bookkeeping document, so nobody downloads and re-uploads receipts by hand.

Receipts that file themselves from your inbox. A Zap that starts on a new email with an attachment can pass the file to Upload Document for Bookkeeping Purposes. The receipt lands in Lexware Office, ready to be booked.

A shared folder that feeds your books. Drop a scanned invoice into a cloud folder and the same action picks it up through the folder's own trigger, without anyone opening Lexware Office.

Documents from forms. When a form collects files, each uploaded receipt can go straight to bookkeeping instead of waiting in a download folder.

What Zapier does not do here. Lexware Office has no trigger on Zapier, so nothing that happens in Lexware Office can start a Zap. There is no search either, and no action for invoices, contacts or payments. Files outside PDF, JPG and PNG, or above 5MB, are not accepted. Files received before your Zap goes live are not picked up.

The same app also has a Lexware Office Make integration page, and the Make vs Zapier comparison sets out the criteria for choosing between the two.

Vocabulary

Zapier vocabulary in one minute

Seven Zapier words come up on this page. Here they are, in everyday English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Lexware Office has none, so the trigger always comes from another app.
Action
What the Zap does once it has started: here, the step that uploads a file into Lexware Office for you.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan is a monthly count of those.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is reported by its app as soon as the event happens.
Filter
A step that lets the Zap carry on only when what arrived meets a condition you set, and stops it otherwise.
Connection
Your Lexware Office account linked to Zapier once, then reused by every Zap step that uploads to it.
Cost

What Lexware Office on Zapier really costs

Lexware Office is not a premium app on Zapier, so it works on the free plan. You pay in tasks: one per file that actually uploads.

  • Premium appNo, free plan works
  • Free plan100 tasks a month, two-step Zaps
  • Cost per upload1 task if it succeeds
  • Accepted filesPDF, JPG, PNG up to 5MB

The trigger from your other app never costs a task. Each successful upload counts as one task, and a failed upload is not counted. The free plan gives you 100 tasks a month and unlimited Zaps, each capped at two steps: one trigger, one action. Add a filter to keep only PDF attachments, or a second action, and the Zap becomes multi-step, which needs a paid plan. How fast the Zap starts depends on the other app's trigger: on a polling trigger, the interval grid below applies.

Connect

Connect your Lexware Office account

  1. 01

    Open the Apps page

    In Zapier, go to Apps and click + Add connection. You need an existing Lexware Office account first: Zapier links an account you already have, it does not open one.

  2. 02

    Pick Lexware Office

    Type Lexware Office in the search box of the dialog that appears, select it from the list, then click Add connection. A new tab opens on the Lexware Office side.

  3. 03

    Sign in and grant access

    Log in to Lexware Office in that tab and allow Zapier to reach the account. Make sure the account can add bookkeeping documents, then let the tab close.

First Zap

Your first Zap: email attachments into Lexware Office

GoalEvery email attachment that passes your condition is uploaded to Lexware Office as a bookkeeping document.

  1. 01

    Create the Zap

    Start a new Zap and pick your email app as the one that starts it, with its new-email-with-attachment event. Lexware Office has no trigger, so the Zap always opens on another app.

  2. 02

    Test the trigger

    Run the test so Zapier brings back recent emails from the inbox. Choose one with a real receipt attached to build the rest on.

  3. 03

    Add the filter

    From the plus icon, add a Filter step: the field to read, the rule and the value. A filter makes this a multi-step Zap, which needs a paid plan.

  4. 04

    Add the upload

    Pick Lexware Office and Upload Document for Bookkeeping Purposes. Map the attachment to File and its name, extension included, to Filename with Extension.

  5. 05

    Test and publish

    Test the upload and check the document appears in Lexware Office. Then click Publish. Emails that arrived before this point are not processed.

Actions

Lexware Office action

Lexware Office gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Upload Document for Bookkeeping Purposes

Action

In Zapier“Uploads document for bookkeeping purposes (PDF/JPG/PNG).”

Sends a file from an earlier step into Lexware Office, where it shows up among your bookkeeping documents.

When to use it
when receipts and supplier invoices reach you by email, form or shared folder and should be in your books without manual uploads.
Watch out
File and Filename with Extension are both required, and only PDF, JPG and PNG up to 5MB are accepted.
When it breaks

When a Lexware Office Zap breaks

Zapier links no help article to Lexware Office. The one app-specific limit on record is the file rule of its action; the rest is what breaks on any Zap.

Four cases cover nearly every surprise. Go through them before publishing, and turn to the Zapier troubleshooting guide if a run still fails.

  • The file is refused

    Only PDF, JPG and PNG files up to 5MB are accepted. A Word file, an archive or a large multi-page scan stops the upload step.

  • The filename has no extension

    Filename with Extension is required and must end with the file type. A bare name such as an email subject is a common reason for failure.

  • Old receipts never arrive

    A Zap only reacts to what happens after it is switched on. Files received earlier are not picked up, and moving that backlog is a separate job.

  • A big batch gets held back

    When the trigger app suddenly returns a huge batch, after a bulk import for instance, Zapier's flood protection can hold the items back.
Need help

Need help automating Lexware Office with Zapier?

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FAQ

Lexware Office Zapier integration: questions

01Is the Lexware Office Zapier integration free?
Yes, on the free plan. Lexware Office is not a premium app, so you can connect it and upload files without paying. The free plan gives you 100 tasks a month and unlimited Zaps, each limited to two steps: one trigger and one action. A Zap that uploads every email attachment fits within that. Keeping only PDF attachments with a filter, or adding a second action, makes the Zap multi-step, and multi-step Zaps need a paid plan.
02How many tasks does a Lexware Office Zap use?
One task per file that uploads successfully, and nothing for the trigger. If ten receipts arrive in your inbox and all of them upload, that is ten tasks. A failed upload, for a file that is too large for instance, is not counted against the plan. Zapier checking the other app for new items never costs anything either. Only completed actions are billed, so the bill follows the number of documents you actually send.
03Does the Lexware Office integration work in real time?
It depends on the app that starts the Zap, because Lexware Office has no trigger of its own. If that app offers an instant trigger, the upload happens right away. If it uses a polling trigger, Zapier checks it at an interval set by your plan: 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. In the editor, a Zap built on an instant trigger shows a lightning bolt, which tells you which case you are in.
04What is required to connect a Lexware Office account?
An existing Lexware Office account and a Zapier account. From the Apps page in Zapier, click + Add connection, search for Lexware Office, click Add connection, sign in on the tab that opens and grant access. The account also needs the right to add bookkeeping documents. Once the connection exists, every Zap that uploads to Lexware Office reuses it, so these steps happen once per account. Nothing else is needed on the Lexware Office side.
05Why does the upload to Lexware Office fail?
Usually because of the file itself. The action accepts PDF, JPG and PNG files up to 5MB, and needs both File and Filename with Extension. A filename mapped from an email subject, without the extension, or a scan above the size limit, stops the step. Check the trigger output during the test, map the real attachment name, and add a filter on the file type if your inbox also receives other kinds of files.
06What if the Lexware Office operation you want is not listed?
Then Zapier does not offer it for Lexware Office today. The integration has a single action, uploading a document for bookkeeping, with no trigger and no search. Nothing creates invoices or contacts, and no event in Lexware Office can start a Zap. There is also a Make page for the same app, and comparing what each tool exposes for Lexware Office is the sensible next step before building around the gap.
07Zapier, Make or n8n for Lexware Office?
It depends on your criteria, not on a ranking. On Zapier, Lexware Office comes down to one upload action that runs on the free plan for simple two-step Zaps. If you need more than uploading files, compare which operations each tool exposes for Lexware Office, how each one bills runs with several steps, and how much setup your team is willing to handle for anything the ready-made connector leaves out.
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