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Deel Zapier integrationAutomate Deel with Zapier.

The Deel Zapier integration gives you 10 triggers, 8 actions and 5 searches. Every trigger is instant, so contracts, timesheets, time off and invoice adjustments reach your other tools the moment they change, even on the free plan.

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Overview

What the Deel Zapier integration actually does for your HR team

The Deel Zapier integration links your Deel account to Zapier, a no-code tool that chains apps together. A Zap (one automation on Zapier) waits for an event in Deel, such as a contract being created or a time-off request being approved, then does something with it in another app, or writes back into Deel.

Three results people build first. A leave calendar that fills itself: Time-Off Reviewed fires when a request is approved or declined, and the next step drops the approved days into the team calendar. A contractor timesheet loop: hours logged elsewhere become a Deel entry through Create a Timesheet, and Timesheet Reviewed tells the project lead once someone signs them off. An onboarding and offboarding alert: Contract Created and Contract Terminated post a heads-up to IT and finance, so accounts get opened or closed without a reminder email.

Here is the good news for a free plan. All ten Deel triggers are instant: Deel reports the event to Zapier itself, so none of them waits for a timed check.

Now the limits. Zapier cannot create a contract or a person in Deel: the actions cover invoice adjustments, timesheets and time off, nothing else. There is no delete action either. Anything outside that list goes through API Request (Beta), which is a developer tool, not a form. If Deel is one piece of a bigger build, the Deel Make integration covers the same app on Make, and the Make vs Zapier comparison helps you pick by criteria.

Vocabulary

Zapier vocabulary in one minute

Eight words show up on every screen of the editor. Here they are in plain English, once.

Zap
An automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
Trigger
The event in an app that starts the Zap, like a new Deel contract. Once the Zap is switched on, Zapier waits for it.
Action
The step that does the work after the trigger: it writes, sends or updates something in an app on your behalf.
Task
The unit Zapier bills. One task equals one action that completes successfully, and your plan counts those.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is pushed by the app the moment the event occurs. Every Deel trigger is instant.
Filter
A step that lets the Zap continue only when the incoming data meets your condition, and quietly stops it otherwise.
Search step
A step that looks up a record that already exists, such as a Deel contract, so later steps can reuse what it found.
Connection
Your Deel account linked to Zapier once, then reused by every step in every Zap that talks to Deel.
Cost

What a Deel Zap really costs

Deel is not a premium app, so it works on the free plan. What you pay for is tasks, and only actions create them.

  • Premium appNo, available on the free plan
  • Free plan100 tasks a month, unlimited Zaps
  • Free plan limitTwo steps: one trigger and one action
  • Deel triggers10 out of 10 instant, no waiting

The trigger never costs a task, and an action that fails is not counted. Each successful action counts on its own, so a three-action Zap uses three times what a one-action Zap does. The free plan gives 100 tasks a month but stops at two steps: one trigger, one action. Add a filter, a search such as Find Contract, or a second action, and you have a multi-step Zap that needs a paid plan. The interval grid below only concerns polling triggers, and Deel has none.

Connect

Connect your Deel account to Zapier

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. You need a Deel account first, with access to the contracts and people the Zap will read or change.

  2. 02

    Pick Deel

    Type Deel in the search box of the dialog, select it, then click Add connection. A new browser tab opens on the Deel sign-in screen, where the next step happens.

  3. 03

    Sign in and grant access

    Log in to Deel in that tab and allow Zapier to use the account. The connection then appears in your list of apps, and every Zap that touches Deel reuses it without asking again.

First Zap

Your first Deel Zap: approved leave lands in the shared calendar

GoalWhen a manager approves a time-off request in Deel, block the dates in the team calendar automatically.

  1. 01

    Create the Zap

    Start a new Zap and choose Deel as the app that starts it. Pick Time-Off Reviewed as the event, then select your Deel connection.

  2. 02

    Test the trigger

    Run the test. Zapier pulls the three most recent reviews from your account, so pick a real approved request and map from that one.

  3. 03

    Keep approvals only

    Add a filter that lets the Zap continue only when the review says approved. Declined requests stop there. This makes it a multi-step Zap, so a paid plan.

  4. 04

    Add the calendar action

    Add the calendar step and map into the event the details of the request that came from Deel. On a free plan, drop the filter and keep a two-step Zap.

  5. 05

    Test, then publish

    Test each step once and check the event in your calendar. Then click Publish: from now on, every review reaches Zapier as soon as it happens.

Triggers

Deel triggers: 10 events, all instant

10 events start a Zap when something happens in Deel, and 10 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Contract Created

Instant trigger

In Zapier“Triggers when a new contract is created.”

Fires as soon as a new contract exists in Deel, which makes it the natural start for any onboarding chain: a welcome message, an IT ticket, a row in a headcount sheet.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
you want equipment and accounts prepared before the new person's first day, not after.
Watch out
it fires on every new contract, so a filter is the way to keep only the ones you care about, which makes the Zap multi-step and paid.
2

Contract Status Updated

Instant trigger

In Zapier“Triggers when contract is updated.”

Watches every change of status on an existing contract and hands Zapier the contract with its new state. One trigger covers every change, whatever the new status is.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
your finance lead wants a ping only when a contract becomes active, so payroll budgets stay current.
Watch out
it fires on every status change, so pair it with a filter on the status you care about or it will flood the channel.
3

Contract Terminated

Instant trigger

In Zapier“Triggers when a contract is terminated.”

Reacts to the end of a contract. This is the offboarding counterpart of Contract Created.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
IT needs a ticket to revoke tools and licences the day a contract ends.
Watch out
the Zap only sees terminations that happen after it is published, so close older contracts by hand.
4

Invoice Adjustment Created

Instant trigger

In Zapier“Triggers when a new invoice adjustments is created.”

Starts the Zap whenever someone adds an invoice adjustment: a bonus, an expense, a commission or a deduction attached to a worker's invoice.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a manager has to look at every expense claim before it is paid, and email is where those claims tend to get lost.
Watch out
a Zap that creates invoice adjustments in the account this trigger watches sets itself off again and again.
5

Invoice Adjustment Reviewed

Instant trigger

In Zapier“Triggers when an invoice adjustments is approved or denied.”

Fires once an adjustment has been approved or denied, Approved and denied both start the Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the worker who submitted the expense should hear the decision right away, without chasing anyone.
Watch out
if only approvals matter, add a filter on the decision, which makes the Zap multi-step and paid.
6

Timesheet Created

Instant trigger

In Zapier“Triggers when a timesheet is created.”

Catches each new timesheet entry submitted by a time-based contractor.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
project managers want hours mirrored into their tracking sheet the moment contractors log them, to watch the budget burn.
Watch out
if you also use Create a Timesheet in another Zap, both will meet here, and a loop is one wrong mapping away.
7

Timesheet Reviewed

Instant trigger

In Zapier“Triggers when a timesheet is approved or declined.”

Signals that a timesheet was approved or declined. It closes the loop opened by Timesheet Created.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the contractor hears about the decision on their hours without having to ask.
Watch out
approvals and refusals both arrive here, so a filter is needed if only one of them matters.
8

Time-Off Created

Instant trigger

In Zapier“Triggers when an EOR employee requests a time-off.”

Starts when an employee hired through Deel's employer of record service (EOR) asks for time off. The request arrives before any manager has looked at it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the team lead should see new requests in the team chat rather than discover them in a weekly digest.
Watch out
it covers EOR employees only, so contractors' days off will not show up here.
9

Time-Off Reviewed

Instant trigger

In Zapier“Triggers when an EOR time-off request is approved or declined.”

Fires when an EOR time-off request gets its answer, approved or declined. This is the trigger to use for anything that should reflect real absences rather than wishes.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a shared calendar or a staffing sheet must only show leave that was actually granted.
Watch out
declined requests start the Zap too, which costs a task per action unless a filter stops them.
10

Time-Off Updated

Instant trigger

In Zapier“Triggers when an EOR time-off request is updated.”

Picks up any edit to an existing EOR time-off request, such as new dates after a change of plans.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
someone moves a holiday by a week and the planning tool has to follow.
Watch out
it covers EOR time-off requests only, like the other two time-off triggers.
Actions

Deel actions: what a Zap can write into Deel

Deel gives you 8 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Invoice Adjustment

Action

In Zapier“You can add a bonus, commission, VAT %, deduction etc. to an invoice.”

Adds a bonus, an expense, a deduction or a VAT line to a worker's invoice, from data that lives in another tool.

When to use it
an approved expense report in your spend tool should land on the contractor's next invoice without retyping.
Watch out
the amount must be positive, even for a deduction, and the contract ID is required.
2

Create a Timeoff

Action

In Zapier“Add a time off request for a worker.”

Files a time-off request in Deel on behalf of a worker, with start and end dates and whether it is paid.

When to use it
people already ask for leave through a form or a chat command, and HR wants the request in Deel too.
Watch out
it needs the worker's HRIS Profile ID and a time-off type ID, which Find Timeoff Type can fetch first.
3

Create a Timesheet

Action

In Zapier“Submit work for a time-based contractor.”

Submits worked units for a time-based contractor, so their invoice reflects hours or days logged elsewhere.

When to use it
contractors already track time in a project tool and refuse to log it twice.
Watch out
the quantity follows the contract's unit, so a 1 on a daily-rate contract means one full day, not one hour.
4

Review Timesheet

Action

In Zapier“Review a timesheet to approve or decline it.”

Approves or declines a timesheet from outside Deel, with the reason stored alongside the decision.

When to use it
a lead clicks approve in a chat message or a form, and Deel records the decision for payroll.
Watch out
a reason is mandatory, even for an approval, so map a default text if your form leaves it empty.
5

Review Invoice Adjustment

Action

In Zapier“Review an invoice adjustment to approve or decline it.”

Records the approve or decline decision on an existing invoice adjustment, with its justification.

When to use it
expense approvals happen in an approval tool, and Deel has to follow without anyone logging in.
Watch out
you need the adjustment's ID, so chain it after Invoice Adjustment Created or Find Invoice Adjustment.
6

Update Invoice Adjustment

Action

In Zapier“You can update description and amount of existing invoice adjustment.”

Corrects the description and amount of an adjustment that already exists, instead of creating a duplicate.

When to use it
the expense in your spend tool was edited after submission, and Deel still shows the old figure.
Watch out
both description and amount are required, so resend the description even if only the amount changed.
7

Update a Timesheet

Action

In Zapier“You can update description and quantity of existing timesheet.”

Rewrites the description and quantity of an existing timesheet entry, so a correction does not mean a second line.

When to use it
a contractor fixes their hours in the project tool after the first sync already reached Deel.
Watch out
you need the Timesheet ID, which the first sync should store somewhere you can find it again.
8

API Request (Beta)

Action

In Zapier“This is an advanced action which makes a raw HTTP request that includes this integration's authentication.”

Sends a raw HTTP call to Deel with your connection's credentials already attached, for anything the ready-made actions skip.

When to use it
a developer on the team needs a Deel operation the ready-made actions do not cover.
Watch out
it only reaches Deel's own domains, and you choose with Stop on error whether a failed call halts the Zap.
Searches

Deel searches: look up a record before you act

5 search steps look for data that already exists in Deel, so a later step can use it.

A search step finds something that already exists in Deel and hands it to the next step. In the editor, searches sit at the bottom of the Action event list under SEARCH. Deel offers no find-or-create variant: none of these searches can create the missing record.

1

Find Contract

Search

In Zapier“Finds a contract by id.”

Fetches one contract from its ID, with its details ready to map into the next step.

When to use it
a timesheet or adjustment trigger only gives you a contract ID, and the next step needs more about that contract.
Watch out
it searches by ID only, never by worker name.
2

Find Invoice Adjustment

Search

In Zapier“Finds an invoice adjustment by id.”

Retrieves an existing invoice adjustment from its ID, so a later step can use what it holds.

When to use it
a Zap starts from somewhere other than Deel but carries the adjustment ID, and the next step needs the adjustment itself.
Watch out
without the ID from an earlier step, there is nothing to look up.
3

Find People

Search

In Zapier“Finds people.”

Looks up people in your Deel account, which is how a Zap turns someone from another tool into a Deel record it can work with.

When to use it
a later step needs a Deel profile, such as the HRIS profile ID that Find Timeoff Type asks for.
Watch out
several people can match, so decide what the multiple-results setting should do.
4

Find Timeoff Type

Search

In Zapier“Finds timeoff types by HRIS profile id.”

Lists the time-off types available to one worker from their HRIS profile ID, since the types differ from one worker to the next.

When to use it
right before Create a Timeoff, which refuses a request without a valid type ID.
Watch out
the profile ID is required, so an earlier step has to carry it.
5

Find Timesheet

Search

In Zapier“Finds a timesheet by id.”

Pulls a single timesheet from its ID so the next steps can work from it.

When to use it
before Update a Timesheet, when the Zap has to work on an entry that already exists.
Watch out
ID only again, so keep the ID from the first sync.

The three settings every search exposes

  1. Successful if no search results are found?
    Left as is, a search that finds nothing stops the Zap and skips the steps that relied on it. Switched on, the Zap carries on with empty values.
  2. Create X if it doesn't exist yet?
    Turns a search into find-or-create on apps that support it. No Deel search offers it, so you will not see this box here.
  3. If multiple search results are found?
    When several records match: keep the first one (the default), stop the Zap, or pass all of them to the next steps.
When it breaks

When a Deel Zap breaks

Zapier publishes no help article dedicated to Deel and no Deel-specific rate limit. What breaks is the general Zapier behaviour, which hits HR data in particular ways.

Four cases come back often. None of them shows an error in red: the Zap simply does less, or much more, than you expected. If one of them already bit you, the Zapier troubleshooting page walks through the fixes step by step.

  • No history is picked up

    A Zap reacts only to what happens after you publish it. Contracts, timesheets and leave that already existed stay out, and moving that backlog is a separate job.

  • A timesheet loop eats your tasks

    A Zap that creates timesheets while Timesheet Created watches the same account will start itself again and again, and burn through the monthly task count.

  • Bulk changes get held back

    A mass import of contracts or a migration can send a huge batch at once. Zapier's flood protection may hold such a batch instead of running every item.

  • Required IDs are missing

    Most Deel actions want an ID, not a name. If no earlier step carries it, add a search such as Find Contract, knowing it turns the Zap into a paid multi-step Zap.
Need help

Need help automating Deel with Zapier?

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FAQ

Deel Zapier integration: frequently asked questions

01Is the Deel Zapier integration free?
Yes, Deel is not a premium app, so it runs on the free Zapier plan. That plan gives 100 tasks a month and unlimited Zaps, but every Zap is capped at two steps: one trigger and one action. As soon as you add a filter, a search such as Find People, or a second action, the Zap becomes multi-step and needs a paid plan. For most Deel workflows that only alert a channel or add a calendar event, the free plan is enough to test the idea in real conditions.
02How many Zapier tasks does a Deel Zap use?
One task per action that completes successfully, and nothing for the trigger. A Zap that reacts to Timesheet Created and then writes one row in a sheet costs one task per timesheet. A Zap with three actions costs three per run. A failed action is not counted. The point to watch with Deel is the volume of events: a team that logs timesheets daily generates many more runs than one that only tracks contract changes, so estimate the events per month before you pick a plan.
03Does Deel send data to Zapier in real time?
Yes. All ten Deel triggers are instant: Deel notifies Zapier as soon as a contract, timesheet, time-off request or invoice adjustment changes, and the Zap starts straight away. The interval grid that slows polling triggers to 15 minutes on the free plan does not apply here. In the editor you will see a lightning bolt on these Zaps. That is a real advantage for HR flows, where a late leave notice or a forgotten offboarding has consequences.
04What does it take to connect Deel to Zapier?
A Deel account and access to the records the Zap will read or change. You open Apps in Zapier, click + Add connection, pick Deel, sign in on the tab that opens and grant access. The connection is then reused by every Zap. Connect an account that can open the records the Zap has to work on: if you do not own a contract or a profile, the account needs read or write access to it.
05What does Create a Timeoff need before it works?
Check the required fields first. Create a Timeoff requires both the worker's HRIS Profile ID and a type ID. Find Timeoff Type looks up the types available from the worker's HRIS profile ID, so running it just before the action gives a type to map. That search makes the Zap multi-step, so it needs a paid plan. Also check the date format: start and end dates expect a full date and time.
06What if the Deel action you need is not available in Zapier?
Then API Request (Beta) is the way out. It calls Deel directly with the credentials of your existing connection, so a developer can reach an operation that has no ready-made action, such as anything around creating people or contracts, which the eight actions do not cover. It only reaches Deel's own domains. If nobody on the team is comfortable with raw HTTP calls, the alternative is to handle that part in Deel by hand and automate the rest.
07Zapier, Make or n8n for Deel?
It depends on your criteria, not on a ranking. On Zapier, Deel offers 10 triggers, all instant, 8 actions and 5 searches, and it is not a premium app, so it runs on the free plan. Check whether the operations you need are in that list, how many actions each run will complete, and which tool your team already uses. For the same check on the other side, look at what each platform exposes for Deel before you decide.
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