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LimoExpress Zapier integrationAutomate LimoExpress with Zapier.

The LimoExpress Zapier integration gives you 9 triggers, 2 actions and 1 search. Enough to follow every reservation from booking to no-show, track invoices and new clients, and create clients or bookings in LimoExpress from your other tools.

See the 12 operations

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Overview

What the LimoExpress Zapier integration does for you

Connecting LimoExpress to Zapier means a Zap, the automation you build on Zapier, keeps an eye on your limousine booking platform and passes what happens there to your other tools, or feeds it from them. Twelve operations are available: nine events to react to, two things to create, and one way to look up a reservation.

Three results worth building. A no-show log that keeps itself: Reservation Finished - No Show fires when a trip ends without its passenger, and a row lands in your spreadsheet, ready for the follow-up. Bookings that skip the retyping: a request comes through a form on your site, and Create Reservation puts it in LimoExpress with its pickup place, time and price. Cash in, on record: each Invoice Paid adds a line to the sheet that tracks what has been collected.

What Zapier does not do here. Nothing updates, cancels or deletes a reservation or a client: the two actions only create. The only search finds a reservation by its internal number, not by client or date. And none of the nine triggers is instant: they all work by polling, so Zapier checks LimoExpress on a timer, and a free plan sees changes later than a paid one.

If that set does not fit your case, see our Zapier alternatives page and our Zapier review.

Vocabulary

Zapier vocabulary in one minute

Eight words come back all along this page. Here they are once, in plain English, so nothing slows you down later.

Zap
Your automation on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for it to happen.
Action
What the Zap does once it has started: the step that creates, sends or writes something for you.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan's allowance counts these and nothing else.
Polling trigger
A trigger Zapier checks on a timer. It asks the app for its latest items and keeps only the ones it has not seen.
Instant trigger
A trigger the app reports itself, the moment the event happens. LimoExpress has none of these on Zapier.
Filter
A step that lets the Zap carry on only when what arrived meets your condition, and stops it there otherwise.
Search step
A step that looks up a record that already exists, so the steps after it can use what it found.
Cost

What a LimoExpress Zap really costs

LimoExpress is not a premium app, so it works from the free plan. Zapier counts in tasks, and the trigger never costs one.

  • Premium appNo, available on the free plan
  • Free plan100 tasks a month, two-step Zaps
  • TriggerNever costs a task
  • LimoExpress triggersAll polling, checked on your plan's timer

Each action that goes through counts once; one that fails is not billed. Zapier checking LimoExpress for new reservations costs nothing, however often it looks. A Zap that logs every no-show in a sheet spends one task per no-show. The free plan gives 100 tasks a month and Zaps of two steps only: one trigger, one action. Add a filter, a second action or Find Reservation, and the Zap becomes multi-step, which needs a paid plan. The plan also sets how often Zapier checks, as the grid shows.

Connect

Connect your LimoExpress account in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A connection is your LimoExpress account linked to Zapier once, then reused by every step that talks to it.

  2. 02

    Pick LimoExpress

    Type LimoExpress in the search box of the dialog, select it in the results and click Add connection. A new tab opens on the LimoExpress side, where the sign-in happens.

  3. 03

    Sign in and allow access

    Log in with your LimoExpress account and grant Zapier access. If the Zap will touch clients or reservations someone else manages, check first that this login has read or write rights on them.

First Zap

Your first Zap: every no-show logged for follow-up

GoalWhen a LimoExpress reservation finishes as a no-show and meets your condition, add a row to your spreadsheet of no-shows.

  1. 01

    Create the Zap

    Start a new Zap from your Zapier dashboard. The editor opens on an empty trigger step, waiting for the app and the event that should set everything off.

  2. 02

    Set the trigger

    Pick LimoExpress, then Reservation Finished - No Show, and choose your connection. Test it: Zapier brings back the three most recent matching reservations, so you map on a real one.

  3. 03

    Add the filter

    From the plus icon, add Filter and fill its three boxes: the field to look at, the rule and the value to compare with. Only reservations that pass go on. This makes the Zap multi-step.

  4. 04

    Add the spreadsheet row

    Add your spreadsheet with the action that creates a row, and map each column from what the trigger brought back about the reservation.

  5. 05

    Test, then publish

    Run each step once, read what came back and check the row. Then click Publish. No-shows from before that moment are not added; on the free plan, new ones show up at the next check.

Triggers

LimoExpress triggers in Zapier

9 events start a Zap when something happens in LimoExpress. Zapier checks for them at the interval your plan allows.

1

New Client

Polling trigger

In Zapier“Triggers when a new clients/partner is created.”

Starts the Zap for each client or partner newly added to LimoExpress. Both kinds of record come through the same trigger.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
every new client should also exist in your customer sheet or another tool, without anyone copying it over.
Watch out
partners arrive here too, so add a filter if only clients matter for this Zap.
2

Invoice Paid

Polling trigger

In Zapier“Triggers when an invoice is paid.”

Fires when an invoice in LimoExpress is marked as paid. It is the moment money is confirmed, which makes it the right signal for anything financial.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your collections sheet or bookkeeping tool should learn about each payment without a manual export.
Watch out
invoices paid before the Zap was published never come through; older ones need a separate import.
3

New Passenger

Polling trigger

In Zapier“Triggers when a new passenger is created.”

Goes off each time a new passenger is created in LimoExpress, the person who actually rides, as opposed to the client who books.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
you keep a passenger list elsewhere and want each new rider added to it as they appear.
Watch out
Zapier remembers each passenger it has seen, so editing one later does not start the Zap again.
4

Reservation Canceled

Polling trigger

In Zapier“Triggers when a reservation is canceled.”

Kicks off when a reservation is canceled in LimoExpress. The trip will not happen, and whatever was prepared around it may need undoing.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a canceled ride should be flagged to the team or removed from a shared calendar.
Watch out
on the free plan a cancellation can wait up to the next check before the Zap hears about it.
5

New Reservation

Polling trigger

In Zapier“Triggers when a new reservation gets created.”

Runs for every reservation newly created in LimoExpress, whoever entered it. This is the trigger most booking Zaps start from.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
new trips should land in a team calendar or a channel without anyone retyping them.
Watch out
adding Create Reservation to the same Zap makes it write where its own trigger watches, which can set it off again and again.
6

Reservation Finished

Polling trigger

In Zapier“Triggers when a reservation is finished.”

Fires once a reservation is marked as finished, the ride done and closed in LimoExpress.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a completed trip should add a line to your activity sheet, or tell whoever handles the next step.
Watch out
no-shows have their own trigger, Reservation Finished - No Show; use both if you need every outcome.
7

Reservation Finished - No Show

Polling trigger

In Zapier“Triggers when a reservation is finished with a passenger NO SHOW.”

Reacts when a reservation closes with the passenger marked as a no-show. The driver went, the passenger did not.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
each no-show should be logged, so whoever handles billing or follow-up can act on it.
Watch out
no-shows marked before you published the Zap are never sent.
8

Reservation Updated

Polling trigger

In Zapier“Triggers when a reservation is updated.”

Triggered whenever an existing reservation is changed in LimoExpress, whatever the change.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
the calendar event or sheet row created for a trip should follow when the trip moves.
Watch out
it fires on any change, so add a filter if only some edits matter to this Zap.
9

New Invoice

Polling trigger

In Zapier“Triggers when a new invoice is created.”

This one runs when a new invoice is created in LimoExpress, before anyone has paid it.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
your bookkeeping tool should open a receivable for each invoice as soon as Zapier spots it in LimoExpress.
Watch out
paying the invoice later does not fire this again; Invoice Paid covers that moment.
Actions

LimoExpress actions in Zapier

LimoExpress gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Client

Action

In Zapier“Create a client into LimoExpress platform.”

Adds a client to LimoExpress from data arriving elsewhere. It needs a full name, an email, a phone, an address and the commission percentage agreed with them.

When to use it
a new account opened through your website should exist in LimoExpress before its first booking.
Watch out
write the phone in full international format with a leading plus sign, as LimoExpress recommends.
2

Create Reservation

Action

In Zapier“Create a reservation into LimoExpress platform.”

Books a trip straight into LimoExpress: pickup place, pickup time, price, whether it is paid, type, baby seats and suitcases.

When to use it
bookings taken in a form or another tool should appear in LimoExpress without being entered twice.
Watch out
all seven fields are required, even the counts, so send 0 when there are no baby seats or suitcases.
Searches

LimoExpress search in Zapier

1 search step looks for data that already exists in LimoExpress, so a later step can use it.

A search step looks up something that already exists and hands it to the next steps. LimoExpress has one, and it finds a reservation by its internal number. You will find it at the bottom of the Action event list, under SEARCH.

1

Find Reservation

Search

In Zapier“Finds a Reservation in the system”

Fetches a reservation from its internal number and passes its details to the steps that follow.

When to use it
a message or a form only carries the reservation number, and you need the full trip details to act on it.
Watch out
the number is the internal one, written like 22/2025; a client's own reference will not match anything.

The three settings every search exposes

  1. Successful if no search results are found?
    Left as is, a search that finds nothing stops the Zap there and skips the steps that needed it. Switched on, the Zap goes on without the reservation.
  2. Create X if it doesn't exist yet?
    On apps that offer it, this box turns a search into find or create. Find Reservation has no such variant, so a missing reservation is never created this way.
  3. If multiple search results are found?
    Three ways out when several records match: keep the first one, which is the default, stop the Zap, or pass them all on at once.
When it breaks

When a LimoExpress Zap breaks

Zapier attaches no help article to LimoExpress, and no limit specific to the app is documented. What goes wrong comes from the rules every Zap follows.

Four situations explain most surprises, and all of them come from the rules every Zap follows rather than from LimoExpress. If one of them has you stuck, open our Zapier troubleshooting page.

  • The past is never picked up

    A Zap only reacts to what happens after you publish it. Reservations, invoices or clients from before stay out; moving them is a separate job.

  • A Zap that sets itself off

    A Zap that writes where its own trigger watches, like New Reservation followed by Create Reservation, can restart on its own output and drain your tasks.

  • A big batch gets held back

    A bulk import of clients or reservations can make a trigger return a huge batch at once. Zapier's flood protection may hold it back.

  • Edits never count as new

    Zapier remembers what it has seen on a polling trigger. A client or passenger edited later is not new, so New Client or New Passenger stays silent.
Need help

Need help automating LimoExpress with Zapier?

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FAQ

LimoExpress Zapier integration: frequent questions

01Is the LimoExpress Zapier integration free?
Yes, for simple Zaps. LimoExpress is not a premium app, so the free plan reaches it, with 100 tasks a month and Zaps of two steps: one trigger and one action. Add a filter, the Find Reservation search or a second action and the Zap becomes multi-step, which needs a paid plan. The free plan also checks the triggers less often than paid ones. Prices change often, so check the current plan table before you decide.
02How many tasks does a LimoExpress Zap use?
One per action that succeeds, and none for the trigger or for the checks. A Zap that logs each no-show in a sheet spends one task per no-show; reservations that the filter stops cost nothing. An action that fails is not counted either. Multiply the number of actions in your Zap by how often its trigger really fires, and you have a fair estimate of the month. Keep a little headroom too.
03Does LimoExpress work in real time with Zapier?
No. All nine LimoExpress triggers are polling triggers: Zapier asks LimoExpress for new items on a timer set by your plan. That is every 15 minutes on Free, every 2 minutes on Professional, and every minute on Team and Enterprise. On a paid plan you can also run a check by hand from the editor. The trigger type comes from the app and cannot be switched to instant from Zapier.
04What does it take to connect LimoExpress to Zapier?
A LimoExpress account, and rights on the records the Zap will touch. You add it from the Apps page with + Add connection, sign in to LimoExpress in the tab that opens and grant access. If you plan to create clients, check that your data source holds an email, a phone, an address and a commission percentage for each one, since Create Client requires all four on top of the name.
05Why does Create Reservation keep failing?
Usually because one of its seven required fields is empty. Pickup place, pickup time, price, the paid flag, the reservation type, the number of baby seats and the number of suitcases must all be filled. The price is a number with two decimals, and the type is either Daily Rent, meaning by the hour, or One Way, meaning by distance. When there are no baby seats or suitcases, send 0 rather than leaving the field blank.
06What if the LimoExpress operation you want is not there?
Then this integration cannot do it, and no hidden setting unlocks it. On Zapier, LimoExpress offers nine triggers, two actions and one search. Updating or canceling a reservation, editing a client or searching by client name are not on the list. In that case, look at how other automation platforms handle LimoExpress before building a workaround, and weigh the effort against what the missing step brings. Sometimes keeping that step manual is simplest.
07Zapier, Make or n8n for LimoExpress?
It depends on your criteria, not on a single winner. Zapier is quick to start here: twelve operations are ready and the editor guides you, but every trigger is polling, so speed depends on your plan. To choose, line the three up on the same criteria: which LimoExpress operations each one offers, how quickly its triggers notice a change, how a run is billed, and how much of the build you want to maintain yourself.
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