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Linka Zapier integrationAutomate Linka with Zapier.

Linka Zapier integration: 3 triggers, 6 actions, 0 searches. Linka is a CRM. Through Zapier, a new lead, payment or subscription in Linka can start work in other tools at once, and contacts, products, subscriptions or invoices can be written into Linka from elsewhere.

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Overview

What the Linka Zapier integration does

The Linka Zapier integration connects your CRM to other apps through Zaps: automations you build once on Zapier, each made of a trigger (the event that starts it) and one or more actions (what it does next). Linka has both: three events that start a Zap, and six actions that write into Linka or read a contact from it.

Three things you can get out of it. Contacts that keep themselves up to date: Add or Update Contact takes a person from a spreadsheet or another app and either creates them or updates the record that matches their email and full name. Paperwork that follows money: New Payment starts a Zap the moment a payment is created, and Create Invoice can record the matching invoice. And follow-up on fresh leads: New Lead hands each new lead to whatever tool your team works in.

The detail that makes this app easy to plan around: all three triggers are instant. Linka tells Zapier as soon as a lead, a payment or a subscription is created, so even on the free plan nothing waits for a timed check.

What Zapier does not do here: there is no search step, no trigger for an updated or deleted record, and no action to delete anything. Get Contact Details reads one contact, but it is an action, not a search. Before building more, our Zapier review helps you weigh the tool itself.

Vocabulary

Zapier vocabulary in one minute

The words you will meet in the editor, in plain English.

Zap
One automation on Zapier: a trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event that starts the Zap. Linka offers three: a new lead, a new payment and a new subscription.
Action
What the Zap does once started: here, writing a contact, product, subscription or invoice into Linka, or reading a contact.
Task
What Zapier counts against your plan: one action completed successfully. Actions that fail are not counted.
Polling vs instant
Polling: Zapier checks the app for new items on a timer. Instant: the app calls Zapier the moment the event happens.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it there otherwise.
Connection
Your Linka account linked to Zapier once, then reused by every Linka trigger and action in all your Zaps.
Multi-step Zap
Any Zap beyond one trigger and one action. A filter or a second action is enough to make one, and it needs a paid plan.
Cost

What a Linka Zap really costs

The three Linka triggers are free; each action that succeeds is one task.

  • New lead, payment or subscription0 tasks
  • Each Linka action that succeeds1 task
  • Action that fails0 tasks
  • Free plan100 tasks a month, 2 steps per Zap

A new lead, payment or subscription costs nothing: Zapier never bills the trigger. Each contact written, invoice created or detail fetched is one task, and an action that fails is not counted. Linka is not a premium app: the free plan gives 100 tasks a month, unlimited Zaps, two steps per Zap. New payment then invoice fits; add a filter, or Get Contact Details before another action, and the Zap is multi-step and paid. The interval grid below never applies to the three Linka triggers, which are instant: it only concerns a polling trigger in another app that feeds Linka.

Connect

Connect Linka to Zapier in three steps

  1. 01

    Open Apps and start a connection

    In your Zapier account, open the Apps page and click + Add connection. You need an existing Linka account first, with access to the records you want the Zap to read or write.

  2. 02

    Find Linka

    Search for Linka in the dialog, select it in the results, then click Add connection. A new tab opens on the Linka side, and that is where the actual sign-in happens.

  3. 03

    Sign in and grant access

    Sign in to Linka in that tab and grant Zapier access to the account. The connection is saved, and every Linka trigger or action in your Zaps reuses it from then on.

First Zap

Your first Zap: turn each Linka payment into an invoice

GoalEach payment created in Linka starts the Zap, Create Invoice records the matching invoice in Linka, and a spreadsheet row keeps a log of what was invoiced.

  1. 01

    Build: start from the Linka payment

    Create a Zap and pick Linka as the trigger, with the New Payment event. Select the connection you made above, so the Zap listens to the right account.

  2. 02

    Test the trigger

    Run the trigger test. Zapier brings back the three most recent payments of the connected account, so you map fields from a real payment rather than an empty template.

  3. 03

    Add Create Invoice

    Add Create Invoice from Linka and fill every required field from the payment: date, number, currency, amounts, totals and status. Leave Historical Data on false for a live transaction.

  4. 04

    Log it in a sheet

    Add a spreadsheet step that writes the invoice number and total into a new row. This second action makes the Zap multi-step, so it needs a paid plan; drop it to stay free.

  5. 05

    Test, then publish

    Test each step and check the invoice in Linka, then click Publish to switch the Zap on. Only payments created after that moment will start it.

Triggers

Linka triggers on Zapier

3 events start a Zap when something happens in Linka, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.

1

New Lead

Instant trigger

In Zapier“Triggers when a new lead is created.”

Starts a Zap each time a new lead is created in Linka, and passes that lead's details to the steps that follow. That is the hook for any follow-up that lives outside the CRM: a message to the person in charge, a row in a tracking sheet, or a task in your team's own tool.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
new leads have to reach someone who does not work inside Linka all day.
Watch out
leads created before the Zap was published never start it.
2

New Payment

Instant trigger

In Zapier“Triggers when a new payment is created.”

Fires when a payment is created in Linka and hands its details to the next steps. Use it to record the payment somewhere else, to tell the people who need to know, or to start the paperwork that comes after money arrives, such as creating the matching invoice in Linka.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
finance work should start from the payment itself, not from someone noticing it later.
Watch out
it reacts to new payments only; a payment that changes later does not start the Zap.
3

New Subscription

Instant trigger

In Zapier“Triggers when a new subscription is created.”

Runs your Zap whenever a new subscription is created in Linka, with the subscription details available to every later step. It suits anything that should follow a sign-up: a welcome message from another tool, an entry in a sheet that tracks subscribers, or an alert to the person who handles the account.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
each new subscriber should trigger the same steps every time.
Watch out
pairing it with Add or Update Subscription in the same Zap can create a loop.
Actions

Linka actions on Zapier

Linka gives you 6 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add or Update Contact

Action

In Zapier“Creates a new contact.”

Creates a contact in Linka, or updates an existing one when matching is switched on, so a person coming from another app lands in the CRM once.

When to use it
people arrive from a sheet or another app and you only need the basic record.
Watch out
Contact Type is required, and matching relies on both email and full name.
2

Add or Update Contact (Extended)

Action

In Zapier“Adds or updates a contact (extended version).”

Does the same job with far more control: it can replace lists such as tags, emails or phones instead of merging them, save a record despite validation errors, create a user from the personal email and send that user a welcome email.

When to use it
the basic action leaves out a field or a behavior you need.
Watch out
Override Lists set to yes replaces existing lists in update mode rather than adding to them.
3

Create Invoice

Action

In Zapier“Creates a new invoice in the CRM”

Records an invoice in the CRM with its date, number, currency, line amounts, totals and status.

When to use it
a payment or a sale elsewhere should leave a matching invoice in Linka.
Watch out
most fields are required, the date expects a format like 2024-06-11T11:11:41Z, and Historical Data goes to true only for a record that is not an actual transaction; it should stay false by default.
4

Create Product

Action

In Zapier“Creates a new product in the CRM”

Adds a new product to the Linka catalog from data held elsewhere, with its type, its name and its SKU, the product code.

When to use it
your product list is maintained in another app and Linka should follow it.
Watch out
Product Type, Product Name and SKU are all required.
5

Get Contact Details

Action

In Zapier“Get Contact Details”

Fetches the details of one Linka contact so the steps after it can use them, for instance to fill an email or a document in another app.

When to use it
the trigger brings a reference to a contact but not everything you need about them.
Watch out
it is an action, not a search step, so it costs a task, and followed by another action it makes the Zap multi-step.
6

Add or Update Subscription

Action

In Zapier“Creates a new subscription.”

Writes a subscription into Linka for an existing contact and an existing product, with the payment period and whether billing recurs.

When to use it
subscriptions are sold or recorded in another tool and Linka has to reflect them.
Watch out
External Contact ID and Product Code must match records already in Linka, or the lookup fails.
When it breaks

When a Linka Zap breaks

Zapier attaches no help article to Linka, so the traps come from Zapier's own rules.

Four cases show up as soon as Linka both starts Zaps and receives data from them. None is specific to Linka, and each one costs tasks or leaves records missing. When a Zap stops for a reason you cannot pin down, go to Zapier troubleshooting.

  • Past leads and payments are skipped

    A Zap only reacts to what happens after it is switched on. Leads, payments and subscriptions created earlier are never sent; moving that backlog is a separate job.

  • The subscription loop

    A Zap started by New Subscription that runs Add or Update Subscription can create the very event it listens to, and each turn of the loop burns a task.

  • A bulk import held back

    After an import or a migration, the trigger app can return a huge batch at once. Zapier's flood protection can hold it back rather than push every record into Linka.

  • No duplicate from a timed check

    When a Zap writing into Linka starts on another app's polling trigger, Zapier remembers the items it has already seen, so the same row does not create a contact twice.
Need help

Need help automating Linka with Zapier?

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FAQ

Linka and Zapier: frequent questions

01Is the Linka Zapier integration free?
Yes, on the Zapier side. Linka is not a premium app, so it runs on the free plan, which includes 100 tasks a month and unlimited Zaps. The limit that catches people is the two-step ceiling: one trigger, one action. A new payment that creates an invoice fits, and so does a new row that adds a contact. Add a filter, or fetch contact details before writing somewhere else, and the Zap becomes multi-step, which needs a paid plan. Linka's own pricing is outside the scope of this page.
02How many Zapier tasks does Linka use?
One per action that succeeds. A new lead, payment or subscription is a trigger, and triggers never cost a task. Adding a contact, creating a product or an invoice, writing a subscription and reading contact details each count as one task. An action that fails is not billed. So a Zap that reads a contact with Get Contact Details and then creates an invoice costs two tasks per run. A Zap that writes back into the event its own trigger watches can multiply that count quickly.
03Do Linka triggers work in real time with Zapier?
Yes, all three. New Lead, New Payment and New Subscription are instant triggers: Linka tells Zapier the moment the record is created, so the Zap starts right away, on any plan, free included. The plan intervals only concern polling triggers, where Zapier checks an app on a timer. They would matter only when a Zap that writes into Linka starts from another app with a polling trigger; in that case, the delay comes from that app, not from Linka.
04What does it take to connect Linka to Zapier?
An existing Linka account, plus access to the records you want to touch if you do not own them. In Zapier, open Apps, click + Add connection, search for Linka, click Add connection, then sign in on the Linka tab and grant access. That connection is reused by every Linka step afterwards. Some actions also assume records already exist in Linka: a subscription needs a valid External Contact ID and Product Code to find its contact and product.
05Why does Add or Update Contact create duplicates in Linka?
Most often because Match Existing Contact is not set to yes. Without it, the action creates a new contact every time. With it, Linka looks for an existing record using both the email and the full name, and updates it. So a person whose name is spelled differently in the source app may not match, even with the same email. Keep both fields consistent in the app that feeds the Zap, and check the Contact Type, which is required on every run.
06What if the Linka operation you need is missing?
Then it is not available through Zapier today. Linka offers three triggers, for new leads, payments and subscriptions, and six actions that add or update contacts and subscriptions, create products and invoices, or read a contact's details. There is no search step, no trigger for changes to existing records, and no delete action. Those steps stay in Linka. If the gap is on the other side of the Zap, look at the trigger or action of the app that holds the data.
07Zapier, Make or n8n for Linka?
Choose on criteria, not on a ranking. On Zapier, Linka gives you three instant triggers and six actions, usable from the free plan as long as each Zap stays at two steps. This page's source says nothing about Linka on Make or n8n, so first check whether each tool offers the app. Then compare how many steps your flows really need, how many leads, payments and contacts go through them each month, and who will maintain them once they are live.
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