LLN-Robot Zapier integrationAutomate LLN-Robot with Zapier.
The LLN-Robot Zapier integration offers 2 triggers, 1 action and 3 searches. Send a learner their quiz link, react when a quiz is finished, fetch the summary report and look up courses or learners, all from the other tools your training team already uses.
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What the LLN-Robot Zapier integration does for you
LLN-Robot is a platform that tests and supports learners on language, literacy and numeracy, built for education and vocational training (VET). The Zapier integration plugs it into your other apps: a finished quiz starts an automation elsewhere, and your other tools can create quizzes or fetch reports in LLN-Robot without anyone copying data by hand.
Three outcomes cover most setups. First, a quiz sent as soon as someone enrolls: a new entry in your enrolment form feeds Create Learner Quiz, which creates the quiz in your LLN database and emails the learner their link. Second, results that land where you track them: Quiz Completed - Learner Details picks up each finished quiz with the learner's details and results, ready to drop into a spreadsheet row or a message to the trainer. Third, a report filed without asking: Quiz Completed - Learner Summary Report hands over the link to the learner's summary report, and Generate LLN Report builds the full report for a given learner and course.
Now the limits. Both triggers work by polling, so a finished quiz is not passed on instantly: on the free plan it can wait up to 15 minutes before the Zap sees it. There is a single action, and it only creates quizzes; nothing here edits a learner, deletes one or adds a course. The three lookups, report generation included, are search steps, which makes any Zap that uses them a paid-plan Zap.
Comparing platforms before you commit? The Make vs Zapier comparison and our Zapier review are two places to continue.
Zapier vocabulary in one minute
Eight words carry this whole page. Here they are once, in plain English, so the rest reads fast.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event and nothing else.
- Action
- What the Zap does once it has started: the step that writes, sends or creates something in an app for you.
- Task
- The unit Zapier bills. One task is one action your Zap completes successfully, and your plan counts nothing else.
- Polling vs instant
- A polling trigger is checked by Zapier on a timer. An instant one is reported by the app the moment it happens. Both triggers here poll.
- Filter
- A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it otherwise.
- Search step
- A step that looks up something already stored in an app, so the steps after it can use what it found.
- Connection
- Your LLN-Robot account linked to Zapier once, then reused by every step of every Zap that needs it.
What it really costs
LLN-Robot is not a premium app, so it runs on the free plan. You pay in tasks, and only some steps produce them.
- Premium appNo, works on the free plan
- Free plan100 tasks a month, two-step Zaps
- Trigger checksFree, whatever the frequency
- SearchesMake the Zap multi-step
The trigger never costs a task, and Zapier checking LLN-Robot for finished quizzes is free however often it happens. Each successful action counts once; a failed one is not billed. The free plan gives 100 tasks a month and Zaps of two steps only, one trigger and one action. Add a filter, a search such as Generate LLN Report, or a second action, and the Zap becomes multi-step, which needs a paid plan. Since both triggers poll, the grid below sets how fast your Zaps react.
Connect LLN-Robot to Zapier
- 01
Open your apps and add a connection
In your Zapier account, open the Apps page and click + Add connection. You need an LLN-Robot account already, plus access to the learners and courses you did not set up yourself.
- 02
Pick LLN-Robot
Type the app's name in the search box of the dialog, select it, then click Add connection. A new browser tab opens on the LLN-Robot side, ready for your login.
- 03
Sign in and grant access
Sign in to your LLN-Robot account in that tab and grant Zapier access. The connection then shows in your list, and every Zap reuses it without asking again.
Your first Zap: log every finished quiz and tell the trainer
GoalWhen a learner completes a quiz, add their details and results to your tracking spreadsheet, then email the trainer.
- 01
Create the Zap
Start a new Zap, choose LLN-Robot as the app that starts it and Quiz Completed - Learner Details as the event, then pick your connection.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent completed quizzes from your account, so the mapping is done on a real learner rather than a blank record.
- 03
Add the spreadsheet row
Add your spreadsheet as the action and map the learner's name, email and results into the right columns. On the free plan, this two-step Zap is as far as you go.
- 04
Add the email
On a paid plan, add your email tool as a third step and put the learner's name and results in the message the trainer receives.
- 05
Test, then publish
Test each step once and read what came back before moving on. Then click Publish to switch the Zap on, and it starts watching for the next finished quiz.
LLN-Robot triggers
2 events start a Zap when something happens in LLN-Robot. Zapier checks for them at the interval your plan allows.
Quiz Completed - Learner Details
Polling triggerIn Zapier“Triggers when a learner has completed a quiz and returns the learner details and results in JSON format.”
Each time a learner finishes a quiz, this starts your Zap and passes on who they are along with their results. That gives the next step everything it needs to record the outcome or alert someone, without opening LLN-Robot.
Quiz Completed - Learner Summary Report
Polling triggerIn Zapier“Triggers when a learner has completed a quiz and returns a link to the learner's summary report.”
Fires on the same event, a finished quiz, but what it hands over is a link to that learner's summary report rather than the raw results. It suits people who want the report itself, not the numbers behind it.
LLN-Robot actions
LLN-Robot gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
Create Learner Quiz
ActionIn Zapier“Creates a quiz for the learner in the LLN database and emails them a link to their Quiz”
Adds the learner to your LLN database with a quiz at the level you pick, and LLN-Robot emails them the link straight away.
acsf3, acsf4, vfh or acsf3shortcourse, and the email address must be right, since the link goes there.LLN-Robot searches
3 search steps look for data that already exists in LLN-Robot, so a later step can use it.
A search step fetches something that already exists so later steps can use it. On LLN-Robot they sit at the bottom of the Action event list, under SEARCH. LLN-Robot offers no find-or-create variant, but three settings still decide what happens when a result surprises you.
Generate LLN Report
SearchIn Zapier“Generates the LLN Report for the given client and course.”
Builds the full LLN report for one learner on one course and passes it to the next step, even though it sits among the searches.
Get Courses
SearchIn Zapier“Retrieves the list of courses defined in your LLN Robot deployment.”
Returns the list of courses set up in your LLN-Robot deployment, so a Zap can work with the real names.
Get Learners
SearchIn Zapier“Retrieves all learners, optionally filtered by the date/time last updated, email address or completed flag.”
Pulls learners from your account, narrowed if you like by last update, email address or whether their quiz is completed.
The three settings every search exposes
- Successful if no search results are found?Left on its default, a search that finds nothing stops the Zap and skips the steps that needed it. Switched on, the Zap carries on with empty values.
- Create X if it doesn't exist yet?On apps that offer it, this box turns a search into a find-or-create. None of the LLN-Robot searches shows it, so a missing item is never created here.
- If multiple search results are found?Keep the first match, which is the default, stop the Zap, or pass every match on at once.
When it breaks
Zapier links no help article to LLN-Robot and lists no rate limit of its own for it. The problems below are the ones every Zap can meet, seen through quizzes and learners.
Most surprises come from polling timing and from Zaps that write where they read. If a Zap keeps misbehaving, the Zapier troubleshooting page is the next stop.
Older quizzes are skipped
A Zap reacts only to what happens after you publish it. Quizzes finished before that stay out; moving that history is a separate job.A Zap that sets itself off
If a Zap writes into the very place its own trigger watches, every run can start the next and drain your task count fast.A big batch held back
After a bulk import of learners, a trigger can suddenly return a huge batch, and Zapier's flood protection may hold it back.No double start
Zapier remembers what a polling trigger has already returned, so one finished quiz does not start the Zap twice.
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