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MailingVox Zapier integrationAutomate MailingVox with Zapier.

The MailingVox Zapier integration gives you 4 triggers, 5 actions and 0 searches. Enough to send SMS, voice messages and emails from your other tools, to file contacts into groups, and to react when a form or an SMS campaign gets a reply.

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Overview

What the MailingVox Zapier integration does for you

MailingVox runs multichannel campaigns, voice mailing, SMS and email, from a single interface. Plugged into Zapier, it lets your other tools trigger those sends one by one, push contacts into MailingVox groups, and hear about replies, form responses and stops as they show up in your account.

Three outcomes cover most setups. An SMS that answers a form: New Response Form picks up each reply to a MailingVox form, and Send SMS can text the person back, keeping within 160 characters unless you allow long messages. A voice message built from a file: Vocal Upload puts an audio file into your MailingVox media library, and Send Voice Message plays it to a list of numbers, either straight to voicemail or as a call. Every stop on record: New Stop reports each stop added in MailingVox, so a sheet or another tool keeps a copy of it.

What Zapier does not do with MailingVox: there is no search, so a Zap cannot check whether a contact already sits in a group before adding it. There is no action to edit or delete a contact, and none to launch a full campaign built in MailingVox; each send is one action with its own recipients. All four triggers are polling ones, which means Zapier comes to look, MailingVox never calls first.

If you are comparing automation tools for this kind of job, read our Make vs Zapier comparison, then the Zapier review.

Vocabulary

The Zapier words in one minute

Eight words come back throughout this page. Here they are in plain English, once.

Zap
The automation you build in Zapier: one trigger, then one or more actions that run every single time that trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event to show up.
Action
What the Zap does after it starts: the step that writes, sends or moves something for you, like an SMS sent by MailingVox.
Task
The unit Zapier bills you for: one action your Zap completes successfully. Your plan allowance is counted in tasks.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant one is reported by the app itself the moment the event happens.
Filter
A step that lets the Zap carry on only when the incoming data meets the condition you set, and stops it quietly otherwise.
Connection
Your MailingVox account linked to Zapier once, then reused by every step of every Zap that touches MailingVox.
Multi-step Zap
Any Zap beyond one trigger plus one action. A second action, a filter or a search turns it into one, and it then needs a paid plan.
Cost

What a MailingVox Zap really costs

MailingVox is not a premium app, so it runs on the free Zapier plan. Two counts meet here: Zapier tasks, and the way MailingVox bills long SMS on its side.

  • Free plan100 tasks a month
  • Steps on the free plan2 (one trigger, one action)
  • Standard SMS length160 characters
  • Premium appNo

On Zapier, the trigger never costs a task. Each action that succeeds, one Send SMS or one Add Contact, counts as one task, whatever the number of recipients in it; an action that fails is not counted. The free plan gives 100 tasks a month and Zaps of two steps. A filter or a second action makes the Zap multi-step, so it needs a paid plan. On MailingVox, a long SMS is billed per 153 characters: a 300-character message to 1000 recipients means 2000 SMS. The interval grid below applies to all four MailingVox triggers, since they are polling ones.

Connect

Connect your MailingVox account

  1. 01

    Open your connections

    In Zapier, open the Apps page of your account and click + Add connection. Your MailingVox account must already exist: Zapier links an account, it does not open one.

  2. 02

    Pick MailingVox

    Type MailingVox in the search box of the dialog that opens, select it in the results, then click Add connection. A new browser tab opens on the MailingVox side.

  3. 03

    Sign in and grant access

    Log in to MailingVox in that tab and allow Zapier to use the account. The connection then joins your list and every Zap that sends through MailingVox can reuse it.

First Zap

Your first Zap: text back the people who fill in your form

GoalEach response to a MailingVox form that meets your condition gets a short SMS in return.

  1. 01

    Set the trigger

    Create a Zap, pick MailingVox and New Response Form, then your connection. Enter the Form ID of the form to watch: the trigger needs it to know which form you mean.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent responses to that form. Pick a real one with a phone number, since the SMS step needs it.

  3. 03

    Add the filter

    Click the plus icon, choose Filter, then set the field to look at, the rule and the value. The filter makes the Zap multi-step, so it needs a paid plan.

  4. 04

    Add Send SMS

    Add MailingVox with Send SMS. Map the number into Recipients and write the Message, keeping it under 160 characters unless you switch on Long SMS.

  5. 05

    Test, then publish

    Test the SMS step once on your own number and read exactly what arrives. If it looks right, click Publish to switch the Zap on.

Triggers

MailingVox triggers

4 events start a Zap when something happens in MailingVox. Zapier checks for them at the interval your plan allows.

1

New Contact

Polling trigger

In Zapier“Triggers when a new contact is added.”

Starts the Zap whenever a contact is added to your MailingVox account. The new person's details reach the following steps, ready to be copied into a spreadsheet or another tool that should know about everyone you can reach.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
another system must hold the same contacts as MailingVox, without exports.
Watch out
a Zap that also adds contacts to MailingVox with Add Contact sets this trigger off again, a loop that eats tasks.
2

New Response Form

Polling trigger

In Zapier“Triggers when a new response to your form is received.”

Fires each time someone answers one of your MailingVox forms. Their reply becomes the starting point of the Zap, so you can thank them by SMS, log the answer or pass it to the colleague in charge.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
responses to a form should trigger a follow-up without anyone watching the inbox.
Watch out
the Form ID is required, so one Zap watches one form; a second form needs its own Zap.
3

New Response SMS

Polling trigger

In Zapier“Triggers when a new response to a sms campaign is received.”

Kicks in when a recipient replies to one of your SMS campaigns. The reply lands in the Zap with its details, which turns a one-way blast into a conversation your team can actually follow up on.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
SMS replies should reach a shared place, a spreadsheet or a team chat, instead of staying inside MailingVox.
Watch out
replies received before the Zap is published never come through.
4

New Stop

Polling trigger

In Zapier“Triggers when a new stop is added.”

Reacts each time a new stop is added in MailingVox. The Zap receives that entry as MailingVox records it and hands it to the steps that follow, which can log it or report it elsewhere.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
another tool, or your team, should see each new stop without opening MailingVox.
Watch out
stops recorded before the Zap went live are not picked up.
Actions

MailingVox actions

MailingVox gives you 5 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Add Contact

Action

In Zapier“Add your contacts to a new group or an existing group.”

Puts one or several contacts into a MailingVox group, existing or new. Enter 0 as the Group ID and MailingVox creates the group for you.

When to use it
people collected in another tool should be ready for your next SMS or voice campaign.
Watch out
contacts go in as one formatted block per person, so build that line carefully from your source fields.
2

Send Email

Action

In Zapier“Mail sending. Please note for better differentiation you must use a domain referenced on MailingVox.”

Sends an email from MailingVox with a sender address, a sender name, recipients, a subject and an HTML body. Recipients can be a list separated by commas or line breaks.

When to use it
a confirmation or an alert should go out by email from the same account as your SMS.
Watch out
the sender address must sit on a domain referenced in MailingVox, mvox.fr by default.
3

Send SMS

Action

In Zapier“Send your SMS easily.”

Texts one or many numbers, listed with commas or line breaks, with a message capped at 160 characters. Set Long SMS to 1 for more, up to 5 joined messages (765 characters), billed per 153.

When to use it
an event elsewhere calls for a short alert.
Watch out
characters such as | or € count double.
4

Send Voice Message

Action

In Zapier“Send your voicemail messages easily.”

Plays a recorded audio to a list of numbers, chosen by its Message ID from your MailingVox media library. Pick Voice mailbox to land straight in voicemail, mobiles only, or Off hook to ring mobiles and landlines.

When to use it
a message carries better spoken than written.
Watch out
the audio must be in the library before the Zap runs.
5

Vocal Upload

Action

In Zapier“Upload a vocal file and use it for (Send Voice Message).”

Fetches an audio file from a link and stores it in your MailingVox media library, ready for Send Voice Message. Accepted formats are WAV, MP3 and M4A.

When to use it
new recordings live in another tool and should become usable voice messages without a manual upload.
Watch out
the file must stay under 6 MB and last between 15 and 55 seconds.
When it breaks

When a MailingVox Zap breaks

Zapier links no help article to MailingVox and records no limit of its own for it. What goes wrong comes from how Zapier works, and from the rules MailingVox sets on its own fields.

Four situations explain most surprises with this pair. Each one is easy to dodge once you know it, and our Zapier troubleshooting page is the next stop when a Zap still fails.

  • No backlog

    A Zap only reacts to what happens after you publish it. Earlier contacts, replies or stops are never picked up; moving them is a separate job.

  • The contact loop

    A Zap that watches New Contact and adds contacts back with Add Contact sets itself off again and again, and every round costs a task.

  • Flood protection

    When a trigger suddenly returns a huge batch, after a bulk contact import for example, Zapier can hold those items back rather than run the Zap on all of them.

  • No duplicates on triggers

    On a polling trigger Zapier remembers what it has already seen, so the same reply does not start the Zap twice. Sends get no such check on the action side.
Need help

Need help automating MailingVox with Zapier?

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FAQ

MailingVox Zapier integration: your questions

01Is the MailingVox Zapier integration free?
Yes, on the Zapier side. MailingVox is not a premium app, so it runs on the free plan, which includes 100 tasks a month and as many Zaps as you like. The catch is two steps per Zap: a form response can trigger one SMS, nothing more. A filter in front, or an email after the SMS, needs a paid plan. The trigger itself never costs a task, however often Zapier checks MailingVox.
02How many tasks does a MailingVox Zap use?
One task per action that succeeds, and nothing for the trigger. A Zap that sends one SMS per form response uses one task per response, even when that SMS goes to several numbers at once. A Zap that uploads an audio file and then sends it uses two tasks. A failed action, for instance Vocal Upload on a file that is too long, is not billed. Zapier checking MailingVox for new items costs nothing, however often it looks.
03Do MailingVox triggers work in real time?
No. All four MailingVox triggers are polling triggers: Zapier asks MailingVox for new items at an interval set by your plan. Every 15 minutes on Free, every 2 minutes on Professional, every minute on Team and Enterprise. On paid plans you can also run a check by hand from the editor. So an SMS reply or a new stop reaches the Zap at the next check, not the second it happens.
04What does it take to connect MailingVox to Zapier?
A MailingVox account and a Zapier account. From the Apps page in Zapier, add a connection, search for MailingVox, sign in in the tab that opens and grant access. If the Zap must touch groups or forms you do not own, your MailingVox user needs access to them. Before sending emails, check the sender domain: mvox.fr is available by default, and your own domain must be referenced in MailingVox first.
05Why does a long SMS cost more than expected?
Because a standard SMS stops at 160 characters, and with Long SMS set to 1, MailingVox bills one SMS for every 153 characters. A 300-character message to 1000 recipients is billed as 2000 SMS. The ceiling is 5 joined messages, or 765 characters. Some characters, like |, € or square brackets, also count double. Keep the text short, or check the length of mapped fields before turning Long SMS on. Test with one recipient first.
06What if the MailingVox operation you want is missing?
Then Zapier cannot do it with MailingVox today. The integration offers five actions and four triggers, but nothing to search a contact, edit or delete one, or launch a campaign prepared inside MailingVox. The realistic options are to handle that part in MailingVox, to keep Zapier for one-off sends and contact imports, or to check whether another automation tool reaches further. The MailingVox page on Zapier stays the reference for the current list.
07Zapier, Make or n8n for MailingVox?
It depends on your criteria, not on a single winner. Zapier is the quickest start: the four triggers and five actions are listed and ready to use. Make and n8n deserve a look if you want finer control over how contact lines or message text are built between steps. First check whether each tool actually offers a MailingVox module, then compare learning curve, billing model and day-to-day upkeep. A short trial on each settles it.
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