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Mastermind Zapier integrationAutomate Mastermind with Zapier.

The Mastermind Zapier integration has 2 triggers, 0 actions and 0 searches. One watches your sales, the other your opt-in forms. Both are polling triggers, so Zapier checks Mastermind on a timer and carries what is new into your other tools.

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Overview

What the Mastermind Zapier integration is for

Mastermind is a platform where creators build, host and sell online courses. On Zapier it exposes two events: a sale of one of your masterminds, and a new submission on one of your opt-in forms. Zapier picks those up and hands them to another app. Nothing flows the other way.

Two results you can build. A sales log that fills itself: Sold Mastermind adds each sale to a spreadsheet, so you can follow revenue per program without exporting anything. A lead list that stays current: Opt in Submission passes every new sign-up to your email tool, where the follow-up sequence lives. A third, lighter one: the same sale trigger posting a short note in your team chat, so a new buyer never goes unnoticed.

What Zapier does not do for Mastermind is just as clear. There is no action and no search. A Zap cannot create a course, add a student, grant access or look up a buyer inside Mastermind. If your plan depends on writing into the platform, Zapier does not cover that part.

Both triggers are polling triggers, which shapes everything else on this page: on the free plan, a sale or a sign-up reaches your other tool at the next check, every 15 minutes. If you are still deciding between automation tools, open our Make vs Zapier comparison.

Vocabulary

Zapier words, in plain English

Eight terms you will meet below, each in one line.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. Mastermind has two.
Action
The step that writes, sends or moves something for you after the Zap starts. With Mastermind, it always lives in another app.
Task
What Zapier bills: one action the Zap completes successfully. Your plan's monthly count is a count of these.
Polling trigger
A trigger Zapier checks on a timer: it asks the app for new items at a fixed interval and keeps only the ones it has not seen.
Instant trigger
A trigger the app reports itself, the moment the event happens. Mastermind has none of these on Zapier.
Filter
A step that lets the Zap continue only when what arrived meets your condition, and stops it otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A filter or a second action makes it one, and it then needs a paid plan.
Cost

What a Mastermind Zap costs

Mastermind is not a premium app, so it runs on the free plan. Checking for new sales or sign-ups costs nothing, however often Zapier looks: only an action that succeeds in your other tool counts as a task.

  • Free plan100 tasks a month, unlimited Zaps, two steps each
  • Premium appNo
  • Mastermind triggers2, both polling
  • Checking for new itemsFree, only successful actions are billed

One sale logged in a spreadsheet is one task; an action that fails is not counted. Two things decide your bill. The plan's interval sets how fast a sale reaches your other tool, from 15 minutes on Free down to 1 minute on Team and Enterprise. And the two-step ceiling: a filter or a second action makes the Zap multi-step, which needs a paid plan. A few apps and actions take more than one task, so read the count after your first test runs.

Connect

Connect Mastermind to Zapier

  1. 01

    Start from the Apps page

    In your Zapier account, open Apps and click + Add connection. Have your Mastermind login ready, and access to any program or form you do not own yourself.

  2. 02

    Find Mastermind

    Search for Mastermind in the dialog, pick it from the results, then click Add connection. A new tab opens on the Mastermind side so you can finish the link.

  3. 03

    Sign in and allow access

    Log in to Mastermind in that tab and let Zapier reach the account. The connection is saved once and offered again in every Zap that starts from one of the two Mastermind triggers.

First Zap

Your first Zap: new opt-ins into your email tool

GoalEach time someone submits one of your Mastermind opt-in forms, check one condition, then add that person to your email list.

  1. 01

    Create the Zap

    Start a new Zap, choose Mastermind as the app that starts it and Opt in Submission as the event, then select your Mastermind connection.

  2. 02

    Pick the opt-in

    Choose which opt-in the Zap should watch in the required Opt In field. If nothing shows up, check in Mastermind that the form exists.

  3. 03

    Test the trigger

    Run the test. Zapier brings back the three most recent submissions so you map the next steps on a real one. Check at the test which details actually come through.

  4. 04

    Add a filter, then the action

    From the plus icon, add a Filter with a field, a rule and a value, then your email tool's add-a-subscriber action. The filter makes it multi-step, so it needs a paid plan.

  5. 05

    Test and publish

    Run each step once and read the result. When the subscriber looks right, click Publish. New submissions then reach your list at each check, every 15 minutes on Free.

Triggers

The 2 Mastermind triggers

2 events start a Zap when something happens in Mastermind. Zapier checks for them at the interval your plan allows.

1

Sold Mastermind

Polling trigger

In Zapier“Triggers when a mastermind is sold.”

Starts the Zap when one of your masterminds is sold, which makes it the trigger for anything that should follow a purchase on the platform.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
keep a revenue spreadsheet per program, one row per sale, without exporting reports by hand.
Watch out
the Mastermind field is required, so the Zap watches the program you pick. If you sell several, check at the test whether the field takes more than one, or plan one Zap each.
2

Opt in Submission

Polling trigger

In Zapier“Triggers when a new Opt in Submission created.”

Picks up each new submission on one of your Mastermind opt-in forms, the moment a new contact leaves their details.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
send each new lead to your email tool so the welcome sequence starts from the submission itself.
Watch out
the Opt In field is required: you pick the form the Zap watches. Zapier remembers what it has already seen, so a submission does not start the Zap twice.
When it breaks

When it breaks

Zapier links no help article to Mastermind and documents no app-specific error. The trouble comes from how Zapier works.

Four cases to know with two polling triggers and no actions. For a run that fails without an obvious reason, see our Zapier troubleshooting guide.

  • Past sales are not picked up

    A Zap only reacts to what happens after it is switched on. Sales and opt-ins from before stay out; moving that backlog is a separate job.

  • The sale shows up later than expected

    Both triggers are polled. On the free plan Zapier checks every 15 minutes, so a sale reaches your other tool at the next check, not the moment it happens.

  • A big import gets held back

    If a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold those runs back.

  • A loop eats your tasks

    As a general precaution: a Zap that writes into the very place its own trigger watches can set itself off again and again, and burn tasks fast.
Need help

Need help automating Mastermind with Zapier?

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FAQ

Mastermind and Zapier: frequent questions

01Is the Mastermind Zapier integration free?
Yes. Mastermind is not a premium app, so it works on Zapier's free plan. That plan gives you 100 tasks a month and an unlimited number of Zaps, each with two steps: one trigger and one action. A Zap that sends every sale to a spreadsheet fits inside it. The limit appears as soon as you want a filter, for example to keep only some sales, or a second action in the same Zap: it becomes a multi-step Zap and needs a paid plan.
02How many tasks does a Mastermind Zap use?
One per action that succeeds, and nothing else. The Mastermind trigger itself is free, and so are Zapier's checks for new sales or opt-ins, however often they run. A Zap that logs each sale in one spreadsheet costs one task per sale. Add a chat message as a second action and it costs two per sale, since every successful action counts on its own. A failed action is not counted against your plan.
03Does Mastermind send sales to Zapier in real time?
No. Both Mastermind triggers are polling triggers: Zapier asks Mastermind for new items at a fixed interval, and that interval depends on your plan. It is every 15 minutes on Free, 2 on Professional, 1 on Team and Enterprise. On paid plans the interval can be changed, and a check can be run by hand from the editor. The trigger type comes from the app itself, so no setting in the Zap editor turns it into an instant one.
04What does it take to connect Mastermind?
A Mastermind account, plus access to any program or form you do not own and want the Zap to watch. In Zapier, open the Apps page, click + Add connection, search for Mastermind and click Add connection, then sign in to Mastermind in the tab that opens and grant access. One detail matters on setup: each trigger needs a selection, a mastermind or an opt-in, so at least one has to exist on the account.
05Why does a Mastermind trigger ask you to pick a program?
Because the Sold Mastermind trigger has a required Mastermind field: you pick the program when you set the trigger up, and the Zap watches what you picked. Opt in Submission works the same way with its required Opt In field. If you sell several programs or run several forms, check at the test whether the field takes more than one choice; if not, plan one Zap per program or form. On the free plan that is fine, since the number of Zaps is unlimited.
06What if the Mastermind trigger or action you need is missing?
Then Zapier does not offer it for Mastermind today. The two triggers on this page are the only visible ones: there is no action and no search to pick from. Before giving up, check whether one of the two already covers the moment, a sale or an opt-in. Then keep an eye on the Mastermind page on zapier.com, to see whether the list has changed. And if what you miss is an action, neither trigger will stand in for it: nothing on Zapier writes into Mastermind today.
07Zapier, Make or n8n for Mastermind?
Compare on criteria, not on a ranking. On Zapier, Mastermind gives two polling triggers and a free plan that covers simple two-step Zaps, with a check every 15 minutes. If timing matters, the interval on your plan is the first criterion. The second is direction: nothing writes into Mastermind through Zapier. Before looking elsewhere, check whether the other tool lists Mastermind at all, which events it covers, and how it counts a run against your plan.
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