Mobilize Zapier integrationAutomate Mobilize with Zapier.
Mobilize on Zapier gives you 3 triggers, 2 actions and 0 searches. The Mobilize Zapier integration reacts when members join or change in your community, and it can add or update members in a group. All three triggers are instant.
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What the Mobilize Zapier integration does
It connects Mobilize, a platform for running communities, to the rest of your tools. A Zap, the automation you build on Zapier, can start when a member joins a group, is created or is updated in Mobilize. It can also add someone to a group or update a member from data held in another app.
A welcome that goes out once someone is accepted. Group Member Added fires when a person joins a group or gets approved into it, and the Zap hands them to your email tool.
Group members straight from a sign-up form. Add Member takes each new entry from another app and places the person in the Mobilize group you pick. Group is the only field marked as required.
A contact sheet that follows the community. Member Updated sends each change to a spreadsheet, while Update Member does the reverse when a detail changes outside Mobilize, as long as you know the member's group.
Three instant triggers. Mobilize tells Zapier itself, so even on the free plan these Zaps do not wait for a timed check.
What Zapier does not do here. There is no search step, no way to remove a member, and nothing beyond member events: activity elsewhere in Mobilize does not start a Zap. To weigh other tools, see our n8n vs Zapier guide and our Make vs Zapier guide.
Zapier in one minute
Seven words you will meet in the editor, in plain terms.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time that trigger event happens.
- Trigger
- The event in an app that starts the Zap, such as a member joining a group. Once the Zap is on, Zapier waits for it.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something for you, like adding a member.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
- Polling vs instant trigger
- A polling trigger is checked on a timer for new items. An instant trigger is reported by the app the moment the event happens, as all Mobilize ones are.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter makes one, and it then needs a paid plan.
What a Mobilize Zap really costs
Zapier bills tasks, and a member joining a group costs nothing by itself. The trigger is free; what your Zap does next is what counts.
- Mobilize on the free planYes, not reserved for paid plans
- Free plan tasks100 per month
- Free plan Zap size2 steps: one trigger, one action
- Mobilize triggers3 instant, no interval
Each action that succeeds is one task, and one that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each capped at two steps: one trigger, one action. A filter or a second action makes the Zap multi-step, which needs a paid plan. A few apps and actions take more than one task. The interval grid below does not apply to the three Mobilize triggers, which are instant; it only matters when a Zap starts on another app's polling trigger before Add Member or Update Member. To compare plans, see our Zapier review.
Connect Mobilize to Zapier
- 01
Open Apps and add a connection
In your Zapier account, open the Apps page and click + Add connection. A dialog opens with a search box where you find any app Zapier supports by its name.
- 02
Pick Mobilize and confirm
Type Mobilize, select it in the results, then click Add connection. A new tab opens, where you sign in to Mobilize with the account that runs your community.
- 03
Grant access
Allow Zapier to access the account. You need an account on Mobilize, plus read or write access on anything you do not own yourself and want the Zap to touch. Every Mobilize step then reuses this connection.
Your first Zap: welcome each accepted member
GoalEmail a welcome to each person who joins a Mobilize group, with a filter that keeps only the arrivals you care about.
- 01
Create the Zap and pick the trigger
Create a Zap, choose Mobilize as the trigger app and Group Member Added as the event, then pick the Mobilize connection you made earlier.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent items from the connected account, so you build the welcome on a real member rather than a blank one.
- 03
Add the filter
Click the plus icon, add Filter and fill its three boxes: field, rule, value. Use a text rule for text and a number rule for numbers. A filter step needs a paid plan.
- 04
Add the email step
Add your email tool and its send action, then map the member's details from the trigger into the recipient and the message. Read the trigger test to see which fields are there.
- 05
Test and publish
Test the email step and read what came back. Then click Publish: from now on, each arrival that passes the filter starts the Zap right away.
The 3 Mobilize triggers
3 events start a Zap when something happens in Mobilize, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.
Group Member Added
Instant triggerIn Zapier“Triggers when a new member is added to a group or after getting approved to the group.”
Starts your Zap when someone joins one of your Mobilize groups, including the moment a pending request to join gets approved.
Member Created
Instant triggerIn Zapier“Triggers when a new member is added to a group.”
Fires when a new member is added to a group in Mobilize, without the mention of approval that Group Member Added carries in its official description.
Member Updated
Instant triggerIn Zapier“Triggers when a member is updated.”
Reacts each time a member's record changes in Mobilize, so the change can travel on to another tool.
The 2 Mobilize actions
Mobilize gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Add Member
ActionIn Zapier“Adds a member to a group.”
Puts a person into a Mobilize group from data that arrives in another app.
Update Member
ActionIn Zapier“Update an existing member in the network.”
Changes the details of someone who is already a member of your Mobilize network.
When a Mobilize Zap breaks
Zapier attaches no help article to Mobilize, so the cases below are the general limits every Zap runs into.
For a symptom you do not find here, see our Zapier troubleshooting guide.
No backlog pickup
A Zap only reacts to what happens after you switch it on. Members who joined before are never sent on; moving them is a separate job.A Zap that sets itself off
A Zap that writes into the place its own trigger watches can start itself again and again and burn through tasks. Keep the trigger's source apart from where it writes.Bulk batches held back
When a trigger suddenly returns a huge batch, after a bulk import or a migration, Zapier's flood protection can hold it back.A filter that never passes
Filter rules are typed: a text rule only works on text and a number rule only on numbers. Picking the wrong one is why a filter never lets anything through.
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