Mold Ninja Zapier integrationAutomate Mold Ninja with Zapier.
The Mold Ninja Zapier integration gives you 3 triggers, 0 actions and 0 searches. Three moments of your work, an estimate booked, a job booked and a job done, can each start a Zap straight away and carry the details into your other tools.
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What the Mold Ninja Zapier integration actually does
It lets the estimates and jobs you schedule in Mold Ninja set off work in your other apps. You build a Zap (an automation with one starting event and one or more steps after it), and Zapier runs it each time that event happens. Mold Ninja is the starting point; everything after it happens elsewhere.
A calendar that matches the schedule. New Scheduled Estimate fires when an estimate is booked, so a calendar app can get it at once, where your team already plans its days.
Paperwork that starts when the work ends. New Completed Job fires when a job is completed. Put your invoicing tool behind it and the invoice draft is waiting before anyone thinks of it.
A shared record of booked jobs. New Scheduled Job. sends each newly booked job onward, for instance into a spreadsheet your team uses to see what is coming.
What Zapier does not do for Mold Ninja. There is no action: a Zap cannot create an estimate, book a job or change anything inside Mold Ninja. There is no search step either, so a Zap cannot look up an older job. And the three triggers cover scheduling and completion only; nothing is offered for a cancelled or moved appointment.
If you are still weighing Zapier as a tool, see our Zapier review.
Zapier vocabulary in one minute
Eight words come back all through this page. Here they are once, in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. Mold Ninja offers three.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something for you, always in another app here.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
- Instant vs polling
- An instant trigger is reported by the app the moment it happens. A polling trigger is checked on a timer. All three here are instant.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter makes it one, and it then needs a paid plan.
- Connection
- Your Mold Ninja account linked to Zapier once, then reused by every Zap that starts from Mold Ninja.
What it really costs in tasks
Mold Ninja is not a premium app, so it works from the free plan. Since it only starts Zaps, every task is spent in the apps that come after it.
- Premium appNo, available on the free plan
- Free plan100 tasks a month, two-step Zaps only
- Trigger cost0 tasks
- Mold Ninja triggersAll 3 instant, the grid does not apply
The three triggers never cost a task. Each action that succeeds after them counts once, so a Zap that creates a to-do and then a spreadsheet row uses two tasks per estimate. An action that fails is not counted. The free plan gives 100 tasks a month and unlimited Zaps, each held to two steps: one trigger, one action. A filter or a second action makes it a multi-step Zap, which needs a paid plan. The grid below is how often Zapier checks polling triggers on each plan; it does not apply to Mold Ninja, whose three triggers are instant and fire straight away on every plan.
Connect your Mold Ninja account
- 01
Open the Apps page
In your Zapier account, go to Apps and click + Add connection. You need an account on Mold Ninja, plus read or write access on anything you do not own yourself and want the Zap to touch.
- 02
Pick Mold Ninja
Search for Mold Ninja by name in the dialog, select it, then click Add connection. A new tab opens so you can sign in with the account that holds your estimates and jobs.
- 03
Grant access
Sign in to Mold Ninja in that tab and allow Zapier to use the account. The connection is saved once, then reused by every Zap that starts from one of the three Mold Ninja triggers.
Your first Zap: turn selected estimates into to-dos
GoalEach estimate scheduled in Mold Ninja that meets your condition becomes a to-do in your task app.
- 01
Build: set the trigger
Create a Zap, pick Mold Ninja as the starting app and
New Scheduled Estimateas the event, then choose your connection. The trigger is instant, so no interval applies. - 02
Test the trigger
Run the test. Zapier brings back the three most recent scheduled estimates of the connected account, so you map the next steps on a real one. See which fields come back.
- 03
Add the filter
Click the plus icon and add Filter. Fill the three boxes: the field to look at, the rule, the value. The filter makes this a multi-step Zap, which needs a paid plan.
- 04
Add the task action
Add your task app and its create-task action, then map the estimate fields from the test into the to-do. Test the step and read what came back.
- 05
Publish
Click Publish to switch the Zap on. Estimates scheduled before that moment create nothing; only the ones scheduled from then on go through.
The 3 Mold Ninja triggers
3 events start a Zap when something happens in Mold Ninja, and 3 of them are instant: the app calls Zapier straight away, whatever your plan.
New Scheduled Estimate
Instant triggerIn Zapier“Triggers when a new estimate is scheduled.”
Starts your Zap when an estimate is put on the schedule in Mold Ninja, and passes it to the steps that follow. This is the earliest moment the integration offers, before any job exists.
New Completed Job
Instant triggerIn Zapier“Triggers when job is completed.”
Fires when a job is completed in Mold Ninja. Of the three triggers, it is the one tied to the end of the work rather than to planning, which makes it the natural start for anything that follows delivery.
New Scheduled Job.
Instant triggerIn Zapier“Triggers when new job is scheduled.”
Hands each newly booked job to your Zap. Zapier shows this trigger's name with a full stop at the end, so look for it exactly like that in the event list.
When a Mold Ninja Zap breaks
Zapier ties no help article to Mold Ninja and lists no limit specific to it. What can go wrong is what goes wrong on any Zap.
Three cases to know before you publish. If a Zap misbehaves, see our Zapier troubleshooting guide.
Earlier estimates and jobs never arrive
A Zap only reacts to what happens after you switch it on. Anything scheduled or completed before publishing is not picked up; moving that backlog is a separate job.A Zap that sets itself off
As a general precaution: a Zap that writes into the very place its own trigger watches can start itself again and again, and burn through your tasks.A sudden huge batch
If a trigger suddenly returns a very large batch, after a bulk import or a migration, Zapier's flood protection can hold those items back.
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