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LiveWebinar Zapier integrationAutomate LiveWebinar with Zapier.

The LiveWebinar Zapier integration gives you 13 triggers, all instant, and 2 actions, with no search. Registrations, leads, recordings and sub-accounts can start a Zap, and a Zap can register someone or create a webinar. Here is what each one does and costs.

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Overview

What the LiveWebinar Zapier integration does for you

The LiveWebinar Zapier integration links LiveWebinar, a platform for running webinars, trainings and team meetings, to Zapier, a service that passes data from one app to the next. LiveWebinar reports what happens around your events, and Zapier can also write back into it: register someone, or schedule a new webinar.

Registrants who reach your CRM by themselves. New Registrant fires for every sign-up, and the next step creates the contact in your CRM. Nobody exports a list after the event any more.

Recordings that do not sit forgotten. Webinar Recording Ready tells Zapier when a recording has been processed and can be downloaded, so a step can file it or send the link to the people who missed the session.

Sign-ups taken anywhere. Create New Registrant registers someone from another tool, a form on your site for instance. LiveWebinar then fires its own New Registrant event, as if the person had signed up directly.

On timing, all thirteen triggers are instant: LiveWebinar tells Zapier as soon as the event happens, on every plan, the free one included.

What Zapier does not do here: it cannot look anything up in LiveWebinar, since the app has no search. It cannot edit or delete a webinar either. The two actions only create, a registrant or a webinar, and everything else stays in LiveWebinar itself.

If you are still choosing a tool, see our n8n vs Zapier and Make vs Zapier comparisons.

Vocabulary

Zapier vocabulary in one minute

Seven words come back on this page. Each one is explained here once, in plain English.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every time the starting event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for that event and reacts to it.
Action
What the Zap does once started: the step that writes, sends or moves something. LiveWebinar has two, both of them creating something.
Task
The unit Zapier bills: one action your Zap completes successfully. The allowance on your plan is counted in those.
Instant trigger
A trigger the app reports itself, the moment the event happens, so nothing waits for a scheduled check. Every LiveWebinar trigger is one.
Filter
A step that lets the Zap carry on only when what arrived meets the condition you set, and stops it there otherwise.
Multi-step Zap
Any Zap beyond one trigger and one action. A second action or a filter makes one, and it then needs a paid plan.
Cost

What a LiveWebinar Zap really costs

LiveWebinar is not a premium app on Zapier, so it is available on the free plan. Triggers are free; only completed actions are billed.

  • Premium appNo, works on the free plan
  • Free plan100 tasks a month, two-step Zaps
  • BilledEach successful action, never the trigger
  • LiveWebinar triggers13, all instant

A LiveWebinar trigger never costs a task. Each action that succeeds afterwards counts once, so a Zap that creates a CRM contact and then sends a team message uses two tasks per registrant. A failed action is not counted. The free plan gives 100 tasks a month and unlimited Zaps, but only two steps: one trigger, one action. A filter or a second action turns it into a multi-step Zap, which needs a paid plan. The grid below shows how often Zapier checks polling triggers on each plan; it does not apply to the thirteen LiveWebinar triggers, which are all instant.

Connect

Connect LiveWebinar to Zapier in three steps

  1. 01

    Open your app connections

    In Zapier, go to the Apps page of your account and click + Add connection. A connection is your LiveWebinar account linked once, then reused by every step that uses LiveWebinar.

  2. 02

    Find LiveWebinar

    Type LiveWebinar in the search box of the dialog, pick it and click Add connection. You need a LiveWebinar account, with access to the webinars and sub-accounts you want the Zap to follow.

  3. 03

    Sign in and grant access

    LiveWebinar opens in a new tab. Sign in there and allow Zapier to use the account. The connection then shows up in your list, ready for any LiveWebinar trigger or action.

First Zap

Your first LiveWebinar Zap: registrants into your CRM

GoalEach time someone registers for one of your webinars, create the contact in your CRM, but only for the registrations that match the condition you choose.

  1. 01

    Set the trigger

    Create a Zap, pick LiveWebinar as the app that starts it and New Registrant as the event, then select the connection you added a moment ago.

  2. 02

    Test on a real sign-up

    Run the trigger test. Zapier brings back the three most recent registrants of the account, so you choose a real one and map the next steps on actual data.

  3. 03

    Add the filter

    Click the plus icon, add a Filter step and fill its three boxes: the field to look at, the rule, the value to compare with. Registrants who fail it stop here.

  4. 04

    Add your CRM

    Add your CRM as the action app with its event for creating a contact. Map the registrant's email address and name into the matching fields, then test the step once.

  5. 05

    Publish it

    Publish the Zap to switch it on. Because of the filter it is a multi-step Zap and needs a paid plan; without the filter, the two-step version runs on the free one.

Triggers

LiveWebinar triggers: thirteen events that can start a Zap

13 events start a Zap when something happens in LiveWebinar, and 13 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Webinar Recording Ready

Instant trigger

In Zapier“Triggers when a recording of your webinar is post-processed and ready for download. Based on this trigger you can download it to you FTP server or upload to Vimeo/YouTube.”

Fires once LiveWebinar has finished processing the recording of a webinar and the file can be downloaded. Before that point there is nothing to fetch, which is why this trigger waits for the end of processing rather than the end of the session.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the recording should be filed in your storage, or its link sent to the people who registered.
Watch out
filing the file and emailing the link are two actions, so that Zap needs a paid plan.
2

Sub-Account Create

Instant trigger

In Zapier“Triggers when a new sub-account is created under your account.”

Starts the Zap when a new sub-account is created under your LiveWebinar account. It matters to anyone who manages several teams or clients from one main account and wants each new space recorded somewhere.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
every new sub-account should add a row to the sheet that tracks who has access to what.
Watch out
it only covers sub-accounts under the account you connected, not those of another main account.
3

Sub-Account Delete

Instant trigger

In Zapier“Triggers when sub-account is deleted.”

Reacts when a sub-account is deleted. It closes the loop opened by Sub-Account Create, so your tracking tools never keep a space that no longer exists in LiveWebinar.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the sheet that tracks access should mark that sub-account as removed.
Watch out
a deletion is final, unlike a disabled status, which has its own trigger.
4

Sub-Account Status Disable

Instant trigger

In Zapier“Triggers when your sub-account status is disabled.”

Goes off when a sub-account is switched to disabled. The sub-account still exists, but it is no longer active, which is a different situation from a deletion.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a disabled sub-account should be flagged in your tracking sheet so nobody books sessions on it.
Watch out
pair it with Sub-Account Status Enable, or the flag will never be lifted.
5

Sub-Account Status Enable

Instant trigger

In Zapier“Triggers when your sub-account is enabled”

Runs when a sub-account is switched back to enabled. It is the mirror of the disable trigger and lets your other tools know that the space can be used again.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the team using that sub-account should get a message saying they can schedule sessions again.
Watch out
it reports a status change only; details such as a new name arrive through Sub-Account Update.
6

Sub-Account Update

Instant trigger

In Zapier“Triggers when your sub-account details changes.”

Fires whenever the details of a sub-account change. It is the trigger that keeps an outside copy of your sub-accounts in step with LiveWebinar after someone edits them.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the row describing that sub-account in your sheet should be updated with the new details.
Watch out
every edit sets it off, so frequent changes mean frequent runs, and each action behind them costs a task.
7

Webinar Delete

Instant trigger

In Zapier“Triggers when a webinar is cancelled / deleted.”

Signals a webinar that has been cancelled or deleted. For your attendees this is the event that matters most, because they planned their time around a session that will not take place.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the calendar event created for that webinar should be removed, or the host warned.
Watch out
a webinar that is only switched off arrives through Webinar Status Disable, not here.
8

Webinar Create

Instant trigger

In Zapier“Triggers when a new webinar or meeting is created.”

Fires whenever a new webinar or meeting is created in LiveWebinar. Zapier features it for this app, and it is the starting point for anything that should exist as soon as a session is scheduled.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
each new session should appear in a shared team calendar or a content plan.
Watch out
the Create New Webinar action also sets this trigger off, so a Zap that does both can loop.
9

Webinar Status Disable

Instant trigger

In Zapier“Triggered when webinar status changes to disabled.”

Comes in as soon as a webinar's status changes to disabled. The webinar is still there, but no longer open, which is useful to know before people try to join it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a sign-up page or a promotion pointing at that webinar should be paused in the tool that runs it.
Watch out
disabled is not deleted; a cancelled session comes through Webinar Delete.
10

Webinar Status Enable

Instant trigger

In Zapier“Triggers when webinar status is changed to enable.”

Fires when a webinar's status is set back to enabled. It is the signal that a session is open again, whether it was paused by mistake or on purpose.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
the promotion you paused with Webinar Status Disable should start again.
Watch out
a brand-new webinar arrives through Webinar Create, not through this trigger.
11

New Lead

Instant trigger

In Zapier“Triggered when someone fills in the Lead form before entering your webinar.”

Reacts when someone fills in the lead form shown before entering your webinar. Zapier features it for this app, and it catches people at the door, at the moment they are about to enter the session.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
every lead captured at the door should reach your CRM with its details.
Watch out
a lead and a registrant are not the same event; watch both if you want everyone.
12

New Registrant

Instant trigger

In Zapier“Triggers when new registrant registers to your webinar.”

Fires each time a person registers for one of your webinars. Zapier features it for this app, and it is the most common place to start a LiveWebinar Zap.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
every registrant should become a contact in your CRM or a subscriber on your mailing list.
Watch out
registrations added through Create New Registrant fire it too, so a Zap that registers people from this trigger keeps calling itself.
13

Webinar Update

Instant trigger

In Zapier“Triggers when a webinars details changes.”

Runs whenever the details of a webinar change, such as its name or its date. It keeps every copy of the session outside LiveWebinar in line with the version your attendees will actually see.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
a rescheduled session should move in the shared calendar where your team follows it.
Watch out
each edit counts as one event, so several changes in a row mean several runs.
Actions

LiveWebinar actions: what a Zap can create

LiveWebinar gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create New Registrant

Action

In Zapier“Creates a new registrant to your webinar. Will also trigger "New Registrant" event.”

Registers a person for one of your webinars from another tool, with their email address. LiveWebinar can also send them its confirmation email.

When to use it
a sign-up form outside LiveWebinar should feed the webinar list directly.
Watch out
only webinars with registration enabled are offered, and the email you map must be a valid address.
2

Create New Webinar

Action

In Zapier“Creates new Webinar based on your input. Triggers "Webinar Create" event.”

Schedules a new webinar from the name and start date you pass it. You can also choose whether the room stays closed before and after the session, with margins of 60 minutes on each side.

When to use it
a session planned in another tool should exist in LiveWebinar without being typed twice.
Watch out
the start date has a fixed format, and the new webinar also fires Webinar Create.
When it breaks

When a LiveWebinar Zap breaks

Zapier attaches no help article to LiveWebinar, so the cases below are the general limits that apply to its triggers and actions.

Four situations explain most LiveWebinar Zaps that seem to misbehave. For anything else, see our Zapier troubleshooting page.

  • Past registrants never arrive

    A Zap only reacts to what happens after it is switched on. People who registered before you published stay in LiveWebinar; moving them is a separate job.

  • A Zap that keeps calling itself

    Creating a registrant fires New Registrant, and creating a webinar fires Webinar Create. A Zap built on one of those that writes the same thing back sets itself off again and burns tasks.

  • A wave of sign-ups held back

    If a trigger suddenly sends a huge batch, after a bulk import for instance, Zapier's flood protection can hold those items back instead of running every one.

  • A filter needs a paid plan

    On the free plan a Zap stops at one trigger and one action. A filter or a second action makes it multi-step, and that requires a paid plan.
Need help

Need help automating LiveWebinar with Zapier?

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FAQ

LiveWebinar Zapier integration: common questions

01Is the LiveWebinar Zapier integration free?
Yes. LiveWebinar is not a premium app, so the free Zapier plan can use it, with 100 tasks a month and unlimited Zaps. The catch is the size of each Zap: one trigger and one action. Sending each new registrant to your CRM fits. Sending them to your CRM and posting a team message takes two actions, which makes a multi-step Zap and needs a paid plan. You also need your own LiveWebinar account.
02How many Zapier tasks does a LiveWebinar Zap use?
One per successful action, and nothing for the trigger. A Zap that turns every new registrant into a CRM contact uses one task per sign-up, so a busy webinar can eat a good share of a 100-task month. Watch Sub-Account Update and Webinar Update too: each edit is an event, and each event runs the actions behind it. A failed action is not counted against your plan. A Zap with two actions doubles that count.
03Does LiveWebinar trigger Zaps in real time?
Yes, on all thirteen triggers. LiveWebinar tells Zapier the moment a webinar is created, changed or cancelled, a recording is ready, a lead or registrant comes in, or a sub-account changes, and the Zap starts right away. This holds on every plan, the free one included. The polling interval grid of Zapier plans does not apply to this app, so a free plan loses nothing on reaction time here. In the editor, a Zap built on one of these triggers shows a lightning bolt.
04What do you need to connect LiveWebinar to Zapier?
A LiveWebinar account with access to the webinars and sub-accounts you want to automate. In Zapier, open the Apps page, click + Add connection, pick LiveWebinar, sign in on the tab that opens and grant access. The connection is saved once and reused by every LiveWebinar step. For the registrant action, also have at least one webinar with registration enabled, otherwise the webinar list in the step stays empty. Creating a webinar, on the other hand, asks for a name and a start date in a fixed format.
05Why does the LiveWebinar Zap run twice for one registrant?
Usually because two Zaps feed each other. Create New Registrant also fires the New Registrant trigger. If one Zap registers people from a form and a second one starts on New Registrant, every sign-up goes through both, which is expected. The problem starts when a Zap built on New Registrant registers someone again: it fires itself, again and again, and spends a task each time. Create New Webinar and Webinar Create behave the same way.
06What if the LiveWebinar operation you need is not available?
Then Zapier cannot do it for this app, because the 13 triggers and 2 actions are the whole offer: no search, no edit, no delete, and no raw request step. Check first whether a close operation covers the need: someone who fills in the lead form before entering arrives through New Lead, not New Registrant. If nothing fits, the change has to be made in LiveWebinar by hand, or another automation tool has to be compared.
07Zapier, Make or n8n for LiveWebinar?
Choose on criteria rather than a ranking. On Zapier, LiveWebinar brings 13 instant triggers and 2 actions, so most Zaps start in LiveWebinar and end elsewhere. Count the actions each event needs, since each successful one is billed. Check whether two steps are enough, since anything longer requires a paid plan. Then compare those same points across the three tools with your own webinar workflow in hand. No single answer fits every team.
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