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Nutcache Zapier integrationAutomate Nutcache with Zapier.

The Nutcache Zapier integration gives you 5 triggers, 0 actions and 0 search steps. Every trigger is instant: a new invoice, project or time entry in Nutcache starts your Zap right away, and the rest of the work happens in your other apps.

See the 5 operations

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Overview

What the Nutcache Zapier integration does for you

It lets Nutcache announce what happens in your projects to the rest of your tools. A trigger (the Nutcache event that starts the automation) fires on invoices, projects and time entries. The action (the step that writes something for you) always sits in another app, since Nutcache offers none on Zapier.

A timesheet that builds itself. New Time Entry and Time Entry Changes copy every logged hour, and every correction, into a sheet or a reporting tool, so the numbers you review match what the team actually entered.

Invoices your bookkeeping sees at once. New Invoice and Invoice Changes pass each invoice, and each edit to it, to your accounting tool or to the person who chases payments.

A kickoff that never gets forgotten. New Project tells your chat, your file storage or your CRM that a project exists, so the folders and the welcome message are ready on day one.

What Zapier does not do here: it cannot write anything into Nutcache. No project, no invoice, no time entry gets created or edited from a Zap, and nothing can be looked up there either. The flow only goes out of Nutcache. If you want to see how other tools handle this, n8n vs Zapier and Make vs Zapier set Zapier side by side with each of them.

Vocabulary

Zapier vocabulary in one minute

Seven words come back all over this page. Here they are in plain English.

Zap
The automation you build in Zapier: one trigger, then one or more actions that run every time that trigger event happens.
Trigger
The Nutcache event that starts the Zap, such as a new invoice. Once the Zap is switched on, Zapier waits for it.
Action
What the Zap does once started: the step that writes, sends or moves something for you, here always in another app.
Task
The unit Zapier bills: one action your Zap completes successfully. Your plan counts those, and only those.
Polling vs instant
Polling: Zapier checks the app on a timer. Instant: the app calls Zapier the moment the event happens. All Nutcache triggers are instant.
Filter
A step that lets the Zap go on only when the incoming data meets the condition you set, and stops it the rest of the time.
Connection
Your Nutcache account, linked to Zapier one time, then reused by every step in every Zap that reads Nutcache data.
Cost

What a Nutcache Zap really costs

Zapier bills tasks, and only actions create them. Nutcache brings only triggers, so the bill sits in your other apps.

  • Trigger0 tasks
  • Successful action1 task
  • Failed action0 tasks
  • Free plan100 tasks a month, two-step Zaps
  • Premium appNo

The trigger never costs a task, however many hours get logged. Each action that succeeds in the next app counts once; one that fails counts nothing. The free plan gives 100 tasks a month and Zaps of two steps: one trigger, one action. A filter or a second action makes the Zap multi-step, which needs a paid plan. Nutcache is not a premium app, so it runs on the free plan. The interval grid below is for polling triggers, and no Nutcache trigger uses it.

Connect

Connect your Nutcache account in three steps

  1. 01

    Open the Apps page

    In your Zapier account, go to Apps and click + Add connection. A dialog opens with a search box. Before you go further, check that you can sign in to Nutcache and that you can see the projects and invoices the Zap should follow.

  2. 02

    Pick Nutcache

    Type Nutcache in the search box, select it in the list, then click Add connection. Zapier opens a new tab where Nutcache asks for your usual login to finish the link.

  3. 03

    Sign in and grant access

    Log in to Nutcache in that tab and allow Zapier to reach the account. The connection then sits on your Apps page, and every Zap that uses Nutcache reuses it, so you do this once per account.

First Zap

Your first Zap: billable hours in a shared sheet

GoalCopy every new Nutcache time entry that matches your rule into a Google Sheets row.

  1. 01

    Create the Zap and pick the trigger

    Start a new Zap, choose Nutcache as the app and New Time Entry as the event, select your connection, then pick the Company to follow. The trigger is instant, so the editor shows a lightning bolt on it.

  2. 02

    Test the trigger

    Run the test. Zapier brings back the three most recent time entries of that company. Pick a real one: its fields are what you will map later on.

  3. 03

    Add the filter

    Click the plus icon, choose Filter, then set the field, the rule and the value. Use a text rule on text and a number rule on numbers, or it never passes. The filter makes this a paid, multi-step Zap.

  4. 04

    Add the action in your sheet

    Add Google Sheets as the next app, pick your file and map the fields of the time entry into the columns. This step is the one that costs a task each time it succeeds.

  5. 05

    Test, then publish

    Test the action and read what Zapier returns before going further. Then click Publish. From now on, each new entry goes through; hours logged before stay out of the sheet.

Triggers

Nutcache triggers: five instant events

5 events start a Zap when something happens in Nutcache, and 5 of them are instant: the app calls Zapier straight away, whatever your plan.

1

Invoice Changes

Instant trigger

In Zapier“Triggers when a new invoice is updated.”

Reacts each time an existing invoice is edited in Nutcache, so a corrected amount or a changed line reaches your other tools without a manual export.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
keep the invoice copy in your accounting tool or your payment follow-up sheet in step with the one in Nutcache.
Watch out
every edit starts the Zap again, so an invoice tweaked five times costs five runs of your actions.
2

New Invoice

Instant trigger

In Zapier“Triggers when a new invoice is created.”

Starts the Zap as soon as an invoice is created in Nutcache, which is the earliest point where finance can know about it.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
post each new invoice in the finance channel, or add it to the list the person chasing payments works from.
Watch out
the trigger follows only the Company you chose in its settings, so invoices issued under another company never show up.
3

New Project

Instant trigger

In Zapier“Triggers when a new project is created.”

Fires when someone opens a project in Nutcache, giving every other tool the cue that a new piece of work has begun.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
create the matching folder in your file storage, or send the kickoff note to the team chat, without anyone remembering to do it.
Watch out
projects that existed before you publish the Zap are skipped, so set up their folders by hand once.
4

New Time Entry

Instant trigger

In Zapier“Triggers when a new time entry is created.”

Picks up every hour a team member logs in Nutcache, which turns the timesheet into a live source for your reports.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
feed a billable-hours sheet the client can see, or warn the project lead when hours land on a fixed-price project.
Watch out
a team that logs a lot burns one task per entry per action, which empties a 100-task free plan quickly.
5

Time Entry Changes

Instant trigger

In Zapier“Triggers when a time entry is updated.”

Catches edits to time already logged, such as a duration fixed after the fact.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan
When to use it
pair it with New Time Entry so your reporting sheet shows the corrected figure, not the first draft.
Watch out
this trigger cannot update the earlier row by itself, since it only starts the Zap; the next app must know which line to change.
When it breaks

When a Nutcache Zap breaks

Zapier links no help article to Nutcache, so the cases below are the general ones, applied to how teams use Nutcache.

Most surprises come from timing, settings and volume, not from the connection. If a Zap stops for no clear reason, the Zapier troubleshooting page is the next place to look.

  • No backlog when you publish

    A Zap only reacts to what happens after you switch it on. Old invoices, projects and hours stay where they are; moving them is a separate job.

  • The wrong Company

    Each trigger watches the single Company set in its settings. Events from any other company in your account never reach the Zap.

  • Bulk imports and flood protection

    Importing a large batch of time entries at once can hand Zapier a huge load in one go, and its flood protection may hold those events back.

  • Edits that multiply runs

    Invoice Changes and Time Entry Changes fire on every edit. A busy week of corrections can cost far more tasks than the entries themselves.
Need help

Need help automating Nutcache with Zapier?

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FAQ

Nutcache and Zapier: common questions

01Is the Nutcache Zapier integration free?
Yes, it works on the free plan, because Nutcache is not a premium app. That plan gives 100 tasks a month and Zaps of two steps: one trigger, one action. All five Nutcache triggers are instant, so the free plan does not slow them down. The limit appears as soon as you want more: a filter, a second action or a search step turns the Zap into a multi-step one, and that needs a paid plan. You also need your own Nutcache account.
02How many tasks does a Nutcache Zap use?
Nothing on the Nutcache side, since every Nutcache operation is a trigger and triggers never cost a task. What counts is the action in the next app: one task each time it succeeds, none when it fails. A Zap that copies each new time entry into a sheet costs one task per entry. The two triggers on edits are the ones to watch, because each correction starts the Zap again and counts again.
03Do Nutcache triggers run in real time?
Yes. All five Nutcache triggers are instant: Nutcache tells Zapier the moment an invoice or a time entry is created or edited, or a project is opened. The Zap starts straight away, whatever your plan, so the polling grid, with its 15 minutes on the free plan, does not apply. In the editor, these Zaps show a lightning bolt. It comes from the app itself, so there is no setting to switch on.
04What does it take to connect Nutcache to Zapier?
A Nutcache account you can sign in to, with access to the company and the projects the Zap will follow. From the Apps page in Zapier, click + Add connection, search for Nutcache, confirm with Add connection, then sign in to Nutcache in the new tab and grant access. Each trigger then asks for a Company: if the one you want is missing from the list, the account you connected does not reach it.
05Why does a Nutcache Zap miss some invoices?
The first thing to suspect: the trigger watches a different Company from the one the invoice belongs to. Every Nutcache trigger asks for a Company and follows that one only. The second usual reason is timing: a Zap never picks up invoices created before it was published. Check the Company setting first, then the publish date, and run the trigger test again to see which items Zapier actually receives. Once the Company is right, the next invoice should come through.
06What if the Nutcache operation you need does not exist?
Then Zapier cannot do it with Nutcache today. The integration only listens: five triggers, no action and no search step, so nothing can be created, changed or looked up in Nutcache from a Zap. Those changes stay manual inside Nutcache. A workable middle ground is to let a trigger alert the right person, who then acts in Nutcache. Another option is to check whether a different automation tool reaches the operation you are after.
07Zapier, Make or n8n for Nutcache?
It depends on your criteria rather than on a winner. Zapier gives a quick start here: five instant triggers and a free plan that covers a two-step Zap. If your workflow chains many steps per event, task billing becomes the deciding factor, and pricing models and hosting are worth comparing. If you need to write into Nutcache, which Zapier does not offer, check what each tool exposes for this app before you choose.
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