Olakai Zapier integrationAutomate Olakai with Zapier.
Olakai Zapier integration: 1 action, 0 triggers and 0 searches. New AI Activity records in Olakai what an AI tool produced each time another app runs, so your AI usage gets measured without anyone copying results by hand. Here is what it costs and where it trips.
Verified Trustpilot reviews · AI, automation & growth agency
What the Olakai Zapier integration does for you
The Olakai Zapier integration connects Olakai, a platform that measures and governs how a company uses AI, to Zapier, which runs automations between apps without code. Each automation is a Zap. Olakai brings one step to it, New AI Activity: it adds an entry to Olakai with the output an AI tool produced. Another app has to start the Zap.
Meeting summaries tracked in one place. A recording tool finishes its AI summary of a call, and New AI Activity files that output in Olakai, tagged with the name of the app that sent it.
Sales call insights under governance. Your call analysis app produces its notes, and the Zap passes them to Olakai so the team in charge of AI can see what is generated and where.
One view across several AI tools. Build one Zap per tool, each ending on New AI Activity, and Olakai receives the outputs side by side, each labeled with its source app.
What Zapier cannot do with Olakai matters as much. There is no Olakai trigger, so nothing inside Olakai can start a Zap. There is no search, so a Zap cannot read back an entry or a report. And the only thing the action does is add an entry: it does not edit or delete one, so any cleanup happens in Olakai.
Weighing other automation tools? See Make vs Zapier and n8n vs Zapier.
Zapier vocabulary in one minute
Seven words you will meet on this page and in the editor.
- Zap
- The automation you build: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Olakai has none, so the trigger always comes from the AI tool or another app.
- Action
- What the Zap does once started. For Olakai, that is New AI Activity, the step that records an entry for you.
- Task
- The unit Zapier bills: one action your Zap completes successfully. Your plan's allowance is a count of these.
- Polling vs instant
- Polling: Zapier checks the trigger app on a timer. Instant: that app calls Zapier the moment the event happens.
- Filter
- A step that lets the Zap go on only when what arrived meets the condition you set, and stops it otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter makes one, and it then needs a paid plan.
What an Olakai Zap really costs
The trigger in the other app costs nothing, and neither do Zapier's checks for new data. Each entry New AI Activity adds successfully is one task.
- Trigger0 tasks
- Each entry added1 task
- Free plan100 tasks a month, two-step Zaps
- Premium appNo, works on the free plan
A run that fails is not counted. The free plan gives 100 tasks a month and builds two-step Zaps: one trigger, one action. An AI tool's trigger followed by New AI Activity fits exactly. Add a filter to keep only some outputs, or a second action, and the Zap becomes multi-step, which needs a paid plan. Olakai is not a premium app, so the free plan accepts it. The grid below applies to the other app's trigger when it works by polling.
Connect Olakai to Zapier in three steps
- 01
Open Apps and start a connection
In Zapier, open the Apps page and click + Add connection. You need an Olakai account, plus access to anything in it you do not own yourself but want the Zap to write to.
- 02
Pick Olakai
Search for Olakai in the dialog, select it, then click Add connection. A new tab then opens on the Olakai side so that you can sign in to your account.
- 03
Sign in and grant access
Log in to Olakai in that tab and let Zapier access the account. The connection is saved for good, and every New AI Activity step you add later reuses it.
Build your first Olakai Zap
GoalEvery AI call summary that passes your filter is recorded in Olakai with the name of its source app.
- 01
Pick the trigger
Start a new Zap and choose the app and event that start it, here a new call in your call analysis tool. Olakai has no trigger, so this step always belongs to another app.
- 02
Test the trigger
Run the test. Zapier brings back the three most recent items from that app, so you can check that the AI output is really there before going on.
- 03
Add a filter
From the plus icon, add a Filter: the field to look at, the rule, and the value to compare. A text rule only works on text, so pick the rule that matches the field.
- 04
Add New AI Activity
Add the Olakai action New AI Activity. Map the AI output into AI Output To Monitor (Response), then type the source app's name exactly as Zapier shows it. Test once.
- 05
Publish
With a filter, this is a multi-step Zap, so it needs a paid plan. Publish it to switch it on: calls from then on reach Olakai, earlier ones never do.
The Olakai action: New AI Activity
Olakai gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.
New AI Activity
ActionIn Zapier“Adds an Entry to Olakai”
Adds an entry to Olakai holding what an AI tool produced. Two fields are required: AI Output To Monitor (Response), which Olakai advises filling with everything the earlier step returned, and the name of the sending app as Zapier writes it.
When an Olakai Zap breaks
Zapier attaches no help article to Olakai, and the source lists no limit of its own. The failures to expect are the general ones, in four cases.
Most of them come from the trigger side, since Olakai always runs second. When a run looks off, the Zapier troubleshooting page is the next stop.
No entries for the past
A Zap only reacts to what happens after it is switched on. AI outputs produced before that never reach Olakai; bringing them in is a separate job.A Zap that restarts itself
If a later step writes back into the very place the trigger watches, the Zap fires again and again, and every loop adds an entry and burns a task.Bulk imports held back
A trigger that suddenly returns a huge batch, after an import or a migration, can be held back by Zapier's flood protection instead of logging everything.Duplicates on polling triggers
When the trigger app works by polling, Zapier remembers what it has seen, so the same item does not create two entries. If an entry looks doubled, check whether two items came in.
Need help automating Olakai with Zapier?
A person reads every message.
