Paid Memberships Pro Zapier integrationAutomate Paid Memberships Pro with Zapier.
The Paid Memberships Pro Zapier integration gives you 2 triggers, 3 actions and 0 searches. It watches level changes and orders on your WordPress membership site, and it can create, change or cancel member levels from other tools. Here is the cost and the catch.
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What the Paid Memberships Pro Zapier integration actually does
Paid Memberships Pro is a WordPress plugin for running a membership site: it protects content, registers users and takes recurring payments. On Zapier, it reports two kinds of events (a member's level changing, an order being added or updated) and offers three actions on membership levels. That is the full scope, and it is narrower than the plugin itself.
Three outcomes site owners build with it. A welcome or goodbye sequence: Membership Level Changed starts a Zap that emails the member, adds them to a list or alerts your team. An order log outside WordPress: Order Added or Updated copies each order into a spreadsheet or your accounting tool. Access granted from elsewhere: a sale in another shop runs Change a User's Membership Level, and the buyer gets their level without you touching the dashboard. It can even create the WordPress user on the way.
Now what Zapier does not do for this plugin. Both triggers poll, none is instant, so on the free plan a level change can wait up to 15 minutes before the Zap sees it. There is no search step: a Zap cannot look up a member or a level by name. And nothing here touches protected content or recurring payment settings.
If you are still choosing a platform, read the Zapier review or Make vs Zapier first.
Zapier vocabulary, in plain words
Eight words come up on every Zapier page. Here they are once, in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is switched on, Zapier waits for it to happen.
- Action
- What the Zap does once it has started: the step that writes, sends or changes something for you.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The allowance on your plan is a count of those.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items at a fixed interval. Both triggers here work this way.
- Instant trigger
- A trigger the app reports itself: it calls Zapier the moment the event happens. Paid Memberships Pro offers none.
- Filter
- A step that lets the Zap continue only when what arrived meets the condition you set, and stops it otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter turns it into one, and it then needs a paid plan.
What a Paid Memberships Pro Zap really costs
Paid Memberships Pro is not reserved for paid Zapier plans: it runs on the free one. What limits you there is the polling interval and the number of steps.
- Trigger checkFree, however often
- Successful actionCounted as a task
- Failed actionNot counted
- Free plan allowance100 tasks per month
- Instant triggersNone, both poll
Zapier checking your site for level changes or orders costs nothing, however often it looks, and the trigger never costs a task. Each action that succeeds counts as one task, whether it is a Paid Memberships Pro action or a step in another app. A failed action is not counted. The free plan gives you 100 tasks a month, checks every 15 minutes and builds two-step Zaps only. Add a filter to react to one level only, and you need a paid plan.
Connect Paid Memberships Pro to Zapier in three steps
- 01
Open your connections
Go to the Apps page of your Zapier account. A connection is your Paid Memberships Pro site linked to Zapier once, then reused by every step that uses it, so you do this only once.
- 02
Add Paid Memberships Pro
Click + Add connection, search for Paid Memberships Pro in the dialog and pick it, then click Add connection. A new browser tab opens for you to sign in.
- 03
Sign in and grant access
Sign in to your site's account in that tab and grant Zapier access. Use an account that can manage members, since the actions change other people's membership levels, not only your own.
Your first Paid Memberships Pro Zap: greet every level change
GoalEach time a member moves to a new level, an email goes out, but only for the level you care about.
- 01
Pick the trigger
Create a Zap, choose Paid Memberships Pro and the event Membership Level Changed, then select the connection you set up earlier.
- 02
Test it on real members
Run the test. Zapier brings back the three most recent level changes from your site, so you build the rest on a real member, not on a blank example.
- 03
Add a filter
From the plus icon, add a filter: field, rule, value. Use a number rule if you compare level IDs, a text rule for names. This step makes the Zap multi-step, so it needs a paid plan.
- 04
Add the email
Add the action in your email tool and map the member's details from the trigger into the message. Test it once and check the email really arrived.
- 05
Publish
Click Publish to switch the Zap on. From then on, Zapier checks your site at the interval of your plan and sends one email per matching change.
Paid Memberships Pro triggers on Zapier
2 events start a Zap when something happens in Paid Memberships Pro. Zapier checks for them at the interval your plan allows.
Membership Level Changed
Polling triggerIn Zapier“Triggers when a user's membership level changes.”
Starts the Zap when a user's membership level changes on your site: someone joins a level, moves to another one or loses theirs. It is the event behind most onboarding and offboarding flows, because it tells you who changed and in which direction.
Order Added or Updated
Polling triggerIn Zapier“Triggers when a new order is added or updated in Paid Memberships Pro.”
Every new order in Paid Memberships Pro sets this one off, and so does every update to an existing order. That second case matters: one purchase can produce more than one run as the order moves along, so plan the steps that follow with that in mind.
Paid Memberships Pro actions on Zapier
Paid Memberships Pro gives you 3 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Create a Membership Level Object
ActionIn Zapier“Use this action to create a new membership level object in your Paid Memberships Pro site.”
Adds a brand-new membership level to your site. Only the level name is required, so the step stays short.
Cancel a User's Membership Level
ActionIn Zapier“Use this action to cancel a user's membership level.”
Removes a user's membership level, so they lose the access tied to it. The step asks for the ID of the level to cancel.
Change a User's Membership Level
ActionIn Zapier“Use this action to change or cancel a user's membership level.”
Moves a user to the level whose ID you give. It can also create a new WordPress user account on the way, which is handy when the buyer has never visited your site.
When a Paid Memberships Pro Zap breaks
Zapier links no help article and no rate limit to Paid Memberships Pro. What breaks is general Zapier behavior, and on a membership site those cases hit members directly.
Four cases to know before you publish. When a Zap stops and you need a method, see Zapier troubleshooting.
Existing members are never picked up
A Zap only reacts to changes after it is switched on. Members who joined before stay out of the Zap; sending them through is a separate job.The Zap changes levels in a loop
Membership Level Changed plus Change a User's Membership Level in the same Zap: every change made by the action is a new change for the trigger, and tasks burn fast.A bulk import gets held back
Import many members or orders at once, during a migration for example, and Zapier's flood protection can hold that batch back instead of running it all.The same change twice? No
Zapier remembers what it has already seen on a polling trigger, so a given level change or order does not start the Zap twice across several checks.
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