Payhip Zapier integrationAutomate Payhip with Zapier.
The Payhip Zapier integration gives you 5 triggers, 0 actions and 0 searches. Payhip passes new sales, refunds, new products and membership sign-ups or cancellations to Zapier, and your other tools take it from there, on the free plan too.
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What the Payhip Zapier integration actually does
Payhip lets creators sell digital products, physical goods and memberships straight to their audience. The integration is one-way: Zapier watches your Payhip store for five kinds of events and hands each one to another tool, such as your mailing list, your bookkeeping sheet or your team chat.
Three results creators build first. A buyer list: New Sale adds each buyer, of a paid or a free product, to your email tool so the next launch reaches them. A member roster: New Membership Subscription and Cancel Membership Subscription keep a sheet or a community tool in line with who actually pays. A refund watch: Refund flags each refunded product sale in your bookkeeping, so the month's figures do not overstate revenue.
Now what Zapier does not do here. It cannot write into Payhip: there is no action, so no Zap creates a product, issues a coupon or refunds a buyer. There is no search step either, so a Zap cannot look up an existing Payhip customer. All five triggers are polling ones, none instant, so events reach your other tools at the next check rather than the second they happen.
Before you settle on a tool, the Zapier alternatives page is worth a look before you build your first Zap.
Zapier vocabulary in one minute
Seven words come back on every line of this page. Here they are, plainly.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. Payhip offers five.
- Action
- What the Zap does once it has started: the step that writes, sends or moves something. Payhip has none; they run in other apps.
- Task
- The unit Zapier bills: one action your Zap completes successfully. The count on your plan is a count of those.
- Polling vs instant
- Polling: Zapier asks the app for new items on a timer. Instant: the app reports the event itself. All Payhip triggers poll.
- Filter
- A step that lets the Zap go on only when what arrived meets your condition, and stops it otherwise. It needs a paid plan.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter turns a Zap into one, and it then needs a paid plan.
What a Payhip Zap really costs
Payhip itself never costs a task. The bill comes from the actions in your other tools.
- Free plan100 tasks a month, unlimited Zaps
- Zap size on free2 steps: one trigger, one action
- Trigger checksFree, never billed
- Payhip premium?No, available on the free plan
A trigger never uses a task, and Zapier checking Payhip for new sales costs nothing either, however often it looks. Each action that succeeds counts as one task; an action that fails is not counted. Since Payhip has no actions, all your tasks are spent in other apps. A Zap that adds a buyer to your list and logs the sale in a sheet spends two tasks per sale, free products included. On the free plan, each Zap holds two steps only: one trigger, one action. A filter or a second action needs a paid plan, and so does a shorter check interval.
Connect Payhip to Zapier in three steps
- 01
Open the connection dialog
Go to the Apps page of your Zapier account and click + Add connection. A connection is your Payhip account linked once, then reused by every Zap that starts from Payhip.
- 02
Choose Payhip
Type Payhip in the search box of the dialog, pick it, then click Add connection. You need an existing Payhip account; the dialog does not create a store for you.
- 03
Sign in and allow access
Sign in to Payhip in the tab that opens and grant Zapier access. If the store belongs to someone else, ask for access to the sales and memberships you want the Zap to read first.
Your first Zap: welcome each new member
GoalWhen someone joins a Payhip membership, add them to your community sheet and send a welcome email.
- 01
Pick the trigger
Build a new Zap, choose Payhip as the app and
New Membership Subscriptionas the event, then select the Payhip connection you made earlier. - 02
Test on a real member
Run the test. Zapier brings back the three most recent membership sign-ups of your store, so you map the next steps on a real person.
- 03
Add the sheet row
Add the first action in your spreadsheet app and drop the values from the trigger into the columns. Test the step and read what came back before going on.
- 04
Add the welcome email
Add the second action in your mail app. Two actions make a multi-step Zap, so this version needs a paid plan; on the free plan, keep only one of them.
- 05
Publish
Publish the Zap to switch it on. New members are picked up at the next check, which happens every 15 minutes on the free plan.
The 5 Payhip triggers
5 events start a Zap when something happens in Payhip. Zapier checks for them at the interval your plan allows.
Cancel Membership Subscription
Polling triggerIn Zapier“Triggers when a subscriber cancels a membership or a subscription.”
Starts your Zap when a subscriber cancels a membership or a subscription in Payhip. It is the signal to close doors you opened when they joined.
New Membership Subscription
Polling triggerIn Zapier“Triggers when a customer subscribes to a membership or a subscription.”
Fires when a customer subscribes to one of your Payhip memberships or subscriptions. It is the counterpart of the cancellation trigger above.
New Sale
Polling triggerIn Zapier“Triggers when a new transaction occurs. A paid transaction or a free transaction.”
Runs on every new transaction in your store, paid or free. A free download counts as a sale here, which is good for list building and bad for revenue reports.
New Product
Polling triggerIn Zapier“Triggers when you add a new digital or physical product.”
Reacts when you add a new digital or physical product to Payhip. It follows your catalog, not your customers, so it fires far less often than the sales triggers.
Refund
Polling triggerIn Zapier“Triggers when a transaction is refunded for a digital product or a physical product. Not a membership.”
Catches a refunded transaction on a digital or a physical product. Memberships are left out: a refunded membership does not start this Zap.
When a Payhip Zap breaks
Zapier documents no Payhip-specific error or rate limit. The problems you will meet come from Zapier's general behavior with a polling app.
Four cases cover most of what goes wrong. If a Zap still misbehaves, the Zapier troubleshooting page is the next stop.
Past buyers are never added
A Zap only reacts to what happens after you publish it. Sales, members and products from before that never reach it; moving them is a separate job.The welcome arrives late
All five triggers poll. On the free plan Zapier checks every 15 minutes, so a new member can wait until the next check for their email.A big launch stalls the Zap
When a trigger suddenly returns a huge batch, after an import or a big launch, Zapier's flood protection can hold the runs back.A sale is not processed twice
Zapier remembers what it has already seen on a polling trigger, so one sale does not start the Zap twice. Two Zaps on New Sale are another story.
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