Pembee Zapier integrationAutomate Pembee with Zapier.
The Pembee Zapier integration offers 1 trigger, 0 actions and 0 searches. That single trigger watches the people on your Pembee site, whether they register, change their details or get removed, and hands each one to the tools you already use for bookings follow-up.
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What the Pembee Zapier integration can and cannot do
Pembee handles bookings for classes, courses, workshops, clubs and camps, along with registrations and payments. On Zapier it exposes one event about the people on your site: a user created, updated or deleted. Your other apps then decide what to do with it.
Three outcomes fit that single trigger. A parent or member list that fills itself: every user who signs up on your Pembee site lands in your mailing tool, ready for the next term's newsletter. A contact record kept current: when someone edits their details, the CRM copy follows. A clean-up signal: when a user is deleted on Pembee, a row in a sheet tells the office to remove them elsewhere too. All three come from User Event.
The limits are just as clear. Zapier offers no Pembee action and no search, so no Zap can create a booking, add a user or look one up in Pembee. Nothing in the integration covers bookings or payments as events either; only users. And since creation, update and deletion arrive through one event, telling them apart is your job in the Zap.
The trigger works by polling, so the plan you pick decides how fast it reacts. Before committing, the Zapier review and the Zapier alternatives page give the wider picture.
Zapier terms, explained for Pembee
Six words that appear in the editor, each defined once.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time that trigger event happens.
- Trigger
- The event that starts the Zap. With Pembee there is exactly one: User Event. Once the Zap is on, Zapier waits for it.
- Action
- What the Zap does once started: it writes, sends or moves something. Pembee has none, so actions run in your other apps.
- Task
- What Zapier bills: one action completed successfully. The number in your plan is a count of those, nothing else.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items and keeping only those it has not seen yet. User Event is one.
- Filter
- A step that lets the Zap continue only when what arrived meets your condition, and stops it otherwise. It needs a paid plan.
What a Pembee Zap costs
Watching Pembee is free. Acting on it is where tasks go.
- Cost of the Pembee trigger0 tasks
- Free plan100 tasks a month, unlimited Zaps
- Free plan check interval15 min
- Steps per Zap on the free plan2
- Paid plan required for PembeeNo
The User Event trigger never costs a task, however often Zapier checks the site. Each action after it that succeeds costs one; a failed action costs nothing. The free plan gives 100 tasks a month, unlimited Zaps and a check every 15 minutes, but each Zap is limited to two steps: one trigger, one action. A filter to keep only new users, or a second action, makes it a multi-step Zap that needs a paid plan. Pembee itself is open to the free plan. Paid plans check more often, as the grid shows.
Connect Pembee to Zapier in 3 steps
- 01
Open Apps
In Zapier, open the Apps page of your account and click + Add connection. A connection is your Pembee account linked once, then reused by every Zap that needs it.
- 02
Select Pembee
Search for Pembee in the dialog, select it and click Add connection. You need a Pembee account with access to the site whose users you want to follow.
- 03
Sign in and authorise
Log in to Pembee in the tab that opens, then grant Zapier access to the account. Back in Zapier, the connection appears in your list and in the trigger step.
Your first Pembee Zap
GoalCopy each Pembee user event into a Google Sheet the office can work from, and warn the office by email.
- 01
Pick User Event
Create a Zap, choose Pembee as the starting app and
User Eventas the event, then select your Pembee connection. No other setting is required. - 02
Test the trigger
Run the test. Zapier brings back the three most recent items from the site, so you can see how a new, edited or deleted user actually looks.
- 03
Add the sheet row
Add a Google Sheets step and map the user values from the test into the columns of your sheet. One row per user event, nothing more.
- 04
Add an email (paid plan)
Optionally add a Gmail step that warns the office. With two actions the Zap becomes multi-step and needs a paid plan. Skip it to stay free.
- 05
Test and publish
Test each action, check the row and the email, then click Publish. From that moment, Zapier checks Pembee at your plan's interval.
The Pembee trigger
1 event starts a Zap when something happens in Pembee. Zapier checks for them at the interval your plan allows.
User Event
Polling triggerIn Zapier“Triggers when a user is created, updated, or deleted on a Pembee site.”
Picks up any change to the people on your Pembee site: a user created, a user updated, or a user deleted. One event, three situations, which makes it the only door between Pembee and the rest of your tools.
When a Pembee Zap breaks
Zapier attaches no help article and no documented limit to Pembee.
What goes wrong therefore follows Zapier's general rules, applied to a polling trigger. Three cases cover the ground. For anything else, start with the Zapier troubleshooting page.
Existing users never come through
A Zap only reacts to what happens after it is published. Users already on your Pembee site stay out, and moving them is a separate job.Deleted users land in your list
User Event covers deletions as well as sign-ups. A Zap that adds every event to a mailing list will also add people who just left. Filter first.A big import can be held back
If a bulk import suddenly creates many users, the trigger can return a huge batch at once, and Zapier's flood protection may hold those runs back.
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