PrintJobManager Zapier integrationAutomate PrintJobManager with Zapier.
The PrintJobManager Zapier integration gives you 4 triggers, 0 actions and 0 searches. Every one of them is instant, so a new job, a status change, an order or a time entry starts your Zap straight away. It reads from your print shop; it never writes back.
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What the PrintJobManager Zapier integration actually does
It connects PrintJobManager, the Aleyant management system that print shops use to price, run and track their jobs and stock, to Zapier. Zapier runs automations between apps. Here the flow goes one way only: something happens in PrintJobManager, and Zapier carries it to another tool.
Three typical results. A customer who hears about their job without a phone call: Job Changes Status starts a Zap when a job moves on, which is the hook for a message once it reaches the stage you care about. A production log that fills itself: Create Job and Order pass each new job and each completed order to a spreadsheet or a project tool. Hours that reach payroll or invoicing: Time Tracker sends a job's time entries when the job reaches the status you picked.
What Zapier does not do for this app: there is no action and no search. A Zap cannot create a job, change a status or look anything up in PrintJobManager. Everything that has to be written in PrintJobManager stays a job for your team inside it. Zapier only listens, then acts in other apps (which is often enough for customer updates and reporting).
For a wider view of the tool itself, there is the Zapier review, and for a neutral comparison, Make vs Zapier.
Zapier vocabulary in one minute
Seven words come back all over this page. Here they are in plain English, once.
- Zap
- The automation you build in Zapier: one trigger, then one or more actions that run each time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier waits for it. All four PrintJobManager operations are triggers.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something for you, here always in an app other than PrintJobManager.
- Task
- The unit Zapier bills you for: one action completed successfully. Your plan counts those and nothing else.
- Polling trigger
- A trigger Zapier checks on a timer, asking the app for new items at a fixed interval and keeping what it has not seen yet.
- Instant trigger
- A trigger the app reports by itself: it calls Zapier when the event happens, so nothing waits for a scheduled check.
- Filter
- A step that lets the Zap carry on only when the incoming item meets the condition you set, and stops it otherwise.
What a PrintJobManager Zap costs you
PrintJobManager is not reserved for paid plans: it works from the free plan. Since its four operations are triggers, it never spends a task by itself.
- PrintJobManager trigger0 tasks
- Each successful action in another app1 task
- Free plan100 tasks a month, two-step Zaps
- Paid plan required for PrintJobManagerNo
Tasks come from the actions that follow, in your other apps: one per action that succeeds, none for one that fails. A status change followed by one email costs one task. The free plan gives 100 tasks a month and two-step Zaps only; a filter or a second action makes the Zap multi-step, which needs a paid plan. The interval grid below concerns polling triggers, and none of the four PrintJobManager triggers polls.
Connect PrintJobManager to Zapier in three steps
- 01
Open Apps and start a connection
Log in to Zapier and go to the Apps page of your account. Click + Add connection: a dialog opens where you search for the app to link, PrintJobManager included.
- 02
Pick PrintJobManager
Type PrintJobManager in the dialog, select it in the results, then click Add connection. You need an existing PrintJobManager account: the connection links one, it does not create it.
- 03
Sign in and grant access
Sign in to PrintJobManager in the tab that opens and grant Zapier access to the account. If the jobs you want to follow belong to someone else, check first that your user can read them.
Your first PrintJobManager Zap: tell the customer when a job is ready
GoalWhen a job moves to the status you choose, the customer gets an email, without anyone at the counter writing it.
- 01
Set the trigger
Start building: pick PrintJobManager as the app that starts the Zap, Job Changes Status as the event, then select your PrintJobManager connection.
- 02
Test on a real job
Run the test. Zapier brings back the three most recent items of the connected account; pick a real job, since the next steps are mapped on what it contains.
- 03
Keep only the right status
From the plus icon, add a Filter step: the field to look at, the rule, the value. Use a text rule for a status name. This step makes the Zap multi-step, so it needs a paid plan.
- 04
Add the email
Pick your email app and its send action, then map the customer and job details from the test item into the message. That action is the one that spends a task.
- 05
Test and publish
Test each step and read what came back, then click Publish to switch the Zap on. Only status changes made after that point will start it.
PrintJobManager triggers on Zapier
4 events start a Zap when something happens in PrintJobManager, and 4 of them are instant: the app calls Zapier straight away, whatever your plan.
Create Job
Instant triggerIn Zapier“Triggers when a new job is created.”
Starts your Zap each time a new job is created in PrintJobManager. Despite the name, nothing is created on Zapier's side: it is a trigger that reports the job, so the next step can file it, announce it or count it somewhere else.
Job Changes Status
Instant triggerIn Zapier“Triggers when a job changes status.”
Fires whenever a job moves from one status to another in PrintJobManager. That makes it the workhorse of customer updates: every step forward in production can become a message, a card moved on a board or a line in a report.
Order
Instant triggerIn Zapier“Complete order sent from PrintJobManager”
Hands Zapier a complete order sent from PrintJobManager. Where the job triggers follow production, this one follows the commercial side: the order as a whole, ready to be copied into accounting, a CRM or a team notification.
Time Tracker
Instant triggerIn Zapier“Sends time tracking entries for a job when it status updates to a pre selected status.”
Sends the time tracking entries of a job to Zapier when that job reaches a status you selected beforehand. The hours logged on the shop floor can then reach a timesheet, a payroll tool or an invoicing step.
When your PrintJobManager Zap breaks
Most surprises here have nothing to do with a bug. They come from how Zapier handles time, volume and repeated events.
Zapier attaches no help article of its own to PrintJobManager, so the cases below are the general limits that apply to it, read through how a print shop works. For a broken Zap in general, there is Zapier troubleshooting.
Jobs already in progress are ignored
A Zap only reacts to what happens after you switch it on. Jobs and orders that existed before stay out of it; moving that backlog is a separate job.A customer gets a message at every step
Job Changes Status fires on any status change. Without a filter on the status you want, each move in production sends one more email and spends one more task.Time Tracker never sends anything
The entries only leave when a job reaches the Trigger Status you set. If that status is never used in your workflow, the Zap waits forever.A bulk import gets held back
After a mass import or a migration, a trigger that suddenly sends a huge batch can be paused by Zapier's flood protection rather than run item by item.
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