Google Tasks Alternatives

TickTick is a personal task manager that keeps the quick-list feel of Google Tasks and adds most of what Google left out: tags, priorities, natural-language dates, a Kanban view, a habit tracker, countdowns, an Eisenhower matrix and statistics. It syncs across platforms on the free plan. The free plan is generous for one person but it has hard caps: 9 lists, 99 tasks per list, 19 checklist items per task, 2 reminders per task, 1 attachment a day and 2 members per shared list. Premium lifts these to 299 lists, 999 tasks per list, 5 reminders per task and 29 members, and unlocks unlimited calendar views, the timeline view, saved filters, integrations, task duration and the AI assistant.

How the price reads against Google Tasks: Google Tasks costs nothing, so the real question is whether US$49.99 a year (less than US$4.17 a month) is worth paying. For a single person who plans the week on a calendar, it usually is. One trap is old price quotes: you will still find TickTick listed at $2.99 a month on annual billing, but the pricing page now shows one annual plan at US$49.99, with no monthly option listed. Tip: if you buy through Google Play, PayPal or Stripe you can ask for a refund within 14 days; through the Apple App Store, refunds go through Apple, so start on the free plan before you commit on an iPhone. Cancellation follows the same split: Google Play, Stripe and PayPal subscriptions are cancelled from the TickTick web app, App Store ones from your Apple account settings. Integrations are a Premium feature; to push tasks in from forms or email, see our TickTick Zapier integration, and if you ever outgrow it, our guide to switching from TickTick covers the next move.

Microsoft To Do is the closest thing to Google Tasks in another ecosystem: free, clean, and built around a handful of lists. Where it goes further is in daily planning and sharing. My Day gives you intelligent, personalized suggestions to update your daily or weekly to-do list, tasks break down into steps, and lists can be shared with other people so a household or a small group works from the same list. It syncs across the web, iOS, Android and Windows, and it works with Outlook tasks, so your Outlook to-dos and your lists sit in one place. Microsoft presents it as free to use.

How the price reads against Google Tasks: both cost nothing, so you compare features, not prices. To Do wins on shared lists and on daily planning; Google Tasks wins inside Gmail, Calendar and Docs. One limit to check before you invite colleagues: list sharing works between personal Microsoft accounts, or between accounts in the same workplace or school. A list owned by a work or school account is unavailable to anyone outside that organization, so a household list created on your company account will never reach your partner's personal account. Tip: if your company runs on Microsoft 365, To Do is already part of the stack, and your Outlook tasks show up in it without extra setup. Our Microsoft To Do Make integration shows how to create tasks from other apps, and the Microsoft To Do switching guide covers what to check if you leave it later.

Todoist is, with TickTick, the app most often recommended to people leaving Google Tasks, and for good reason: its Smart Quick Add lets you type a task with its details in one line, and its labels and saved filters let you see every task tagged for a person or a place, across all projects. The Beginner plan is free with 5 personal projects, 3 filter views, task reminders, list and board layouts, 5 MB uploads and one week of activity history. Pro raises you to 300 personal projects and 150 filters, and adds the calendar and table layouts, task duration, custom reminders, deadlines and full history. Business adds a shared team workspace with up to 500 team projects, roles and centralized billing.

How the price reads against Google Tasks: Pro is $5 a month billed yearly ($60) or $7 billed monthly, so paying month by month costs $84 a year, $24 more than the annual plan. Business is $8 per user per month billed yearly ($96) or $10 monthly, plus local tax, which puts a five-person team at $480 a year. The free plan's 5-project cap is the line that pushes most people to Pro, so count your Google Tasks lists before you move: each list usually becomes a project. Tip: merge small lists into one project and tell tasks apart with labels, which the free plan includes. Our full Todoist review scores each criterion, the Todoist pricing breakdown details every plan, and our Todoist alternatives page helps if its price puts you off.

Any.do combines a to-do list, a calendar and a daily planner, so you see tasks and events side by side. The free Personal plan covers tasks and lists, reminders, the calendar, the daily planner and sync across devices, with no credit card. Premium adds recurring tasks, WhatsApp reminders, AI features, color tags and location reminders. Family puts up to 4 members in a shared family space with a shared grocery list and up to 4 shared projects. Teams adds a collaborative workspace with unlimited boards and team members, workflow templates and admin tools. There are apps for iPhone, Android, Mac, Windows, the web, Apple Watch, Wear OS and browser extensions, plus integrations with Gmail, Slack, WhatsApp and Zapier (Any.do lists the Zapier integration among the Premium features).

How the price reads against Google Tasks: Premium is $4.99 a month billed yearly ($59.88 a year) or $7.99 monthly ($95.88), a $36 gap. Family is $8.33 a month for 4 members billed yearly, about $99.96 a year for the whole household. Here is the trap the guides skip: on Any.do, recurring tasks are a Premium feature. Google Tasks repeats tasks for free, so if you rely on weekly chores or monthly bills, the free Any.do plan is a step back. Tip: if two adults in a home both want Premium, Family at $99.96 a year sits below two yearly Premium plans at $119.76. To connect it to your other tools, see our Any.do Make integration.

Things 3 is a personal task manager from Cultured Code with a design that has won two Apple Design Awards. It organizes work into Today, Upcoming, Anytime and Someday, with areas, projects, checklists, tags and repeating to-dos, and it shows your calendar events next to your to-dos while you plan the day. Natural-language dates, Markdown notes, Siri, Apple Shortcuts and keyboard shortcuts are built in. Sync between devices goes through the free Things Cloud. It is sold as a one-time purchase per platform: $49.99 for Mac, $9.99 for iPhone (with the Apple Watch app included), $19.99 for iPad and $29.99 for Vision Pro, in US prices.

How the price reads against Google Tasks: there is no recurring fee at all, but you pay once for each device family. Mac and iPhone together cost $59.98; add an iPad and it reaches $79.97. The limit is hard: Things works on Mac, iPad, iPhone, Apple Watch and Vision only, with no Windows, Android, Linux or web app, so a Windows work laptop or an Android phone rules it out. Trap: the 15-day trial exists only for the Mac; iPhone and iPad versions cannot be tried before buying. Second limit for anyone leaving Google Tasks to share chores: Things does not support real-time sharing of to-dos or lists, although Apple Family Sharing lets your family use the app at no extra cost. Tip: run the Mac trial first; it unlocks every feature for 15 days, sync included, so you can check the iPhone workflow before paying $9.99.

Super Productivity is a to-do list, time tracker and daily planner for focused personal work. It is open source under the MIT license, and the code is on GitHub, where it has passed 23,000 stars. It is offline-first and private by design: you decide where your data is stored. It runs on Linux, macOS, Windows, Android, iOS and in the browser, and comes with timeboxing, a Pomodoro-style focus mode, time tracking per task, and integrations with Jira, GitHub, GitLab, Trello, Linear, ClickUp, OpenProject and more, so issues assigned to you show up as tasks. You can extend it with plugins and custom themes.

How the price reads against Google Tasks: both cost nothing, but the model is opposite. Google Tasks stores everything in your Google account; Super Productivity stores it where you choose, and there is no company plan to upgrade to. What you trade is convenience: there is no Gmail side panel, sync between devices needs a target you set up yourself (its own end-to-end encrypted SuperSync service, Dropbox or WebDAV), and support comes from the community on GitHub and Reddit rather than a help desk. The web version also has some limits compared with the desktop app. Tip: install the desktop app first, track one week of work, then decide whether you need sync to your phone.

Trello swaps the vertical list for boards of cards you drag from column to column, which suits shared work such as content calendars, hiring pipelines or a house move. The free plan covers up to 10 collaborators per Workspace, unlimited cards, up to 10 boards per Workspace, an Inbox that captures to-dos from email, Slack and Teams, unlimited Power-Ups per board, unlimited storage with a 10 MB file limit and 250 Workspace command runs per month for automation. Standard raises the file limit to 250 MB and the automation allowance to 1,000 command runs per month; Premium adds the Calendar, Timeline, Table, Dashboard and Map views and unlimited command runs.

How the price reads against Google Tasks: the free plan is enough for a personal board or a family project. Standard costs $5 per user per month billed yearly or $6 monthly, so a team of five on annual billing pays $300 a year, and monthly billing adds $12 per person per year. Premium is $10 yearly or $12.50 monthly per user. The cap that forces an upgrade is the 10-collaborator line: an eleventh person in the Workspace means paying for Standard. Trap: when a paid plan ends, the Workspace falls back to a free one that holds 10 boards, so archive the extras before you cancel. Second trap for Google Tasks users: the Calendar view is a Premium view; Free only gets a view-only Planner, and Standard a Planner you can drag cards on. Our Trello Zapier integration shows how to turn emails or form entries into cards, and the Trello switching guide covers the reverse move.