TickTick Zapier integrationAutomate TickTick with Zapier.
The TickTick Zapier integration puts 8 operations in the editor: 4 triggers that watch your tasks being created, updated, completed or deleted, and 4 actions that add a task, attach a file or tick one off. What each does, what it costs, what breaks.
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What the TickTick Zapier integration really covers
It lets Zapier watch what happens to your TickTick tasks and write new tasks back into your lists, without writing code. You pick the event that starts the automation, you pick what follows, and the editor links the two. Eight operations in all: four that listen, four that act.
Three things people get out of it. A chain of work: when New Completed Task sees a job ticked off, Add Task drops the next one into the list, so a finished draft automatically becomes a review to do. A task with its paperwork: Add a Task With File creates the to-do and attaches the document it is about in the same step. A clean finish: Complete Task closes a task from outside TickTick, as long as the Zap knows which one.
Now the limits. There is no search step for TickTick, so a Zap cannot look up a task by its name; the two actions that need a Task ID must get it from an earlier step. Every trigger is a polling one, which means a delay you should plan for (more on that below). And nothing here edits an existing task's content: the actions add, attach or complete.
If you already automate with Make, the same app has a guide on TickTick Make integration, and Make vs Zapier sets the two tools side by side.
Zapier in seven words
These words come up on every screen of the editor. One line each, then the page uses them as they are.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run every time the trigger event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is switched on, Zapier simply waits for it to happen.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something on your behalf.
- Task
- The unit Zapier bills. Each action your Zap completes successfully counts as one task on your plan.
- Polling vs instant
- A polling trigger is checked by Zapier on a timer. An instant trigger is reported by the app the moment it happens.
- Filter
- A step that lets the Zap continue only when what arrived meets your condition, and stops it in every other case.
- Search step
- A step that finds something already stored in an app so later steps can reuse it. TickTick offers none on Zapier.
What a TickTick Zap costs you
Watching is free. Zapier checking your TickTick account for new, updated, completed or deleted tasks never costs a task, however often it looks. Only the actions that follow are counted.
- Trigger check0 tasks, however often
- Action that works1 task each
- Action that fails0 tasks
- Free plan100 tasks a month, unlimited Zaps, two steps per Zap
- Filter or second actionmulti-step Zap, paid plan
Each action that works counts as one task, and each one is counted separately: a completed task that creates two follow-ups costs two. An action that fails costs nothing. The free plan gives 100 tasks a month and unlimited Zaps, but each Zap is limited to two steps, one trigger and one action. A second action or a filter turns it into a multi-step Zap, which needs a paid plan. Since all four TickTick triggers are polling triggers, your plan also decides how long they wait between checks.
Connect your TickTick account once
- 01
Open the Apps page
In your Zapier account, go to Apps and click + Add connection. A connection is your TickTick account linked to Zapier once, then reused by every TickTick step in every Zap you build.
- 02
Find TickTick
Type TickTick in the search box of the dialog, select it, then click Add connection. A new tab opens on TickTick's side so you can sign in there rather than in Zapier.
- 03
Sign in and allow access
Log in with the TickTick account that holds the lists you want to automate, then grant Zapier access. If a list belongs to someone else, you also need read or write access on it before a Zap can touch it.
Your first TickTick Zap
GoalWhenever a draft is ticked off, a review task appears in the list, and only for tasks that carry the word Draft.
- 01
Build: choose the trigger
Create a Zap, pick TickTick as the app that starts it, then New Completed Task as the event. A Zap always opens on a trigger, never on an action.
- 02
Test on a real task
Select your connection and test. Zapier brings back the three most recent items from your account, so tick off a real task first and build the rest on it.
- 03
Keep only the drafts
Add a Filter step from the plus icon. Pick the field from the trigger that holds the word, a text rule, and Draft as the value. The filter makes this a multi-step Zap, so it needs a paid plan.
- 04
Add the follow-up
Add Add Task. Fill Task Name, mapping what the trigger carried behind a short prefix such as Review, and set the Priority, which is required. Test the step and check the list in TickTick.
- 05
Publish
When every step answers properly, click Publish. From then on, and not before, finished drafts turn into review tasks after the next check.
The 4 triggers, one by one
4 events start a Zap when something happens in TickTick. Zapier checks for them at the interval your plan allows.
New Completed Task
Polling triggerIn Zapier“Triggers when a task is completed in TickTick.”
Starts the Zap when a task gets ticked off in TickTick. It turns the end of one job into the signal for whatever comes next, without anyone having to remember the next step.
New Deleted Task
Polling triggerIn Zapier“Triggers when a task is deleted in TickTick.”
Reacts when a task disappears from TickTick. It is the only way for a Zap to notice that something was removed rather than added, which makes it handy for keeping a record outside the app.
New Task Created
Polling triggerIn Zapier“Triggers when a new task created in TickTick.”
Fires on each task added to TickTick, whether you typed it on your phone or another tool pushed it in. This is the natural starting point for copying new work somewhere else.
New Updated Task
Polling triggerIn Zapier“Triggers when an uncompleted task is updated in TickTick.”
Watches tasks that are still open and starts the Zap when one of them changes. Completed tasks are left out, so ticking something off does not count as an update here.
The 4 actions
TickTick gives you 4 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Add Task
ActionIn Zapier“Adds a new task to a list.”
Creates a new task in a TickTick list, named from whatever an earlier step carried. Name and priority are both mandatory, so decide the priority before the first test.
Add a Task With File
ActionIn Zapier“Add a task to TickTick with an attachment”
Does what Add Task does, and attaches a file to the new task in one go. The document travels with the to-do instead of living in a separate folder.
Complete Task
ActionIn Zapier“Complete a task by TASK ID.”
Ticks off a TickTick task from outside the app, by its identifier. Useful when the real work finishes in another tool and the list should follow.
Upload File
ActionIn Zapier“Upload A File To TickTick”
Attaches a file to a task that already exists, rather than creating a new one. It needs to know both the task and the list it lives in.
When a TickTick Zap breaks
Zapier attaches no help article to TickTick and lists no limit specific to it, so the failures worth knowing are the ones every Zap shares, plus the required fields covered above.
Four cases account for most surprises. If one of your Zaps is already stuck, Zapier troubleshooting goes through the usual suspects.
No catching up on old tasks
A Zap only reacts to what happens after you publish it. Tasks created, completed or deleted before that moment are never picked up; moving that history is a separate job.The loop in your own list
A Zap that adds tasks to the account its trigger watches can set itself off again and again, and burn through the task count fast.A sudden flood of tasks
After a bulk import or a big cleanup, a trigger can suddenly return a huge batch. Zapier's flood protection may then hold part of it back.Each task counted once
Zapier remembers what it has already seen on a polling trigger, so the same TickTick task does not start the Zap twice.
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