Whova Alternatives
Six tools to replace <em>Whova</em>, for a published price, lower ticket fees or a bigger event program, and when Whova is still the right call.
EventMobi is the strongest replacement for Whova in 2026 if you want a full conference app with a price you can read before any call: one event starts at $3,500 and an annual plan with unlimited events at $8,900 (its price card says $7,900, its pricing FAQ $8,900). Accelevents suits teams that want registration, check-in and networking with no transaction fees, PheedLoop is the cheapest full platform in this list at $950 a year, RegFox caps its ticket fee per registrant, Bizzabo fits enterprise programs with many organizers, and Eventbrite is the shortcut for public, ticketed events.
Whova is still a well-liked attendee app. People look elsewhere because its price is quoted per event after a form and a demo, its ticket fee has no cap, and attendees regularly complain about the volume of notifications.
The ranking is editorial: a sponsored placement is always flagged on its card, and no affiliate link changes a score.
Why organizers look past Whova
Whova is an all-in-one event management platform best known for its attendee app: agenda, attendee profiles, a community board, messaging, polls, live Q&A and gamification, plus registration, ticketing, an event website and exhibitor tools. It says it has helped more than 50,000 events across 170+ countries, and attendees rate the app well. So people rarely leave because the app is bad.
They leave because of how it is sold and what it charges on tickets. Three units matter in this category and Whova uses all three: the attendee (a person registered for an event, the base of most app pricing), the event (one conference or meeting, the unit of Whova's quote) and the registration (one paid or free sign-up, the unit of ticket fees). Here are the reasons we found most often, each with the fact behind it.
No price until you fill in a form
A quote for every event
The ticket fee has no ceiling
Attendees find the app noisy
A steep first hour for new users
Ticketing needs your own Stripe account
EventMobi
EventMobi is an event management platform built around an attendee event app, with registration, badge printing, a virtual venue and an organizer dashboard around it. It is a like-for-like swap for Whova: the agenda, the attendee profiles, the messaging and the gamification your attendees already know from Whova all have their counterpart, so the people who come to your conference will barely notice the change. Comparison guides often put it in their Whova shortlists, and it gives a starting price as soon as you pick your event type, before any call.
How the price reads against Whova: EventMobi sells two ways. Per Event starts at $3,500, for an event that lasts under 7 days with under 7 days of post-event access, and is priced from $1 per product per attendee. Per Year covers unlimited events and all the products, from $3 per attendee per year, with multi-event and multi-year discounts. Its price card shows $3,500 per event and $7,900 a year, while its pricing FAQ says $3,000 and $8,900: budget on the higher figure of each, $3,500 and $8,900, until your quote comes back. Whova only quotes per event after a form. If you run three conferences a year, three Per Event bills ($10,500) already pass the $8,900 annual entry, so the annual plan is the one to ask about first. EventMobi also charges no registration fee on free or paid tickets, only your payment gateway's card fee, where Whova takes 3.0% plus $0.99 per paid ticket.
Tip: the per event plan closes access to the event app 7 days after the event. If your sessions are recorded and your members watch them later, price the annual plan, which has no limit on post-event access. Streaming and video storage for hybrid sessions are usage-based add-on packs from $500 per event. For a wider shortlist, our best event management software ranking covers the full category.
- Per event from $3,500
- Unlimited events from $8,900 a year
- Event app included, branding as an add-on
- No registration fee on paid tickets
- ✓Published starting prices
- ✓Annual plan covers every event
- ✓Same app features Whova users expect
- ✗Per event plan limits events to under 7 days
- ✗Post-event access capped at 7 days on per event
- ✗Add-ons raise the bill quickly
| Criterion | EventMobi | Whova |
|---|---|---|
| Price published | From $3,500 per event, $8,900 a year | Quote after a form |
| Multi-event plan | Unlimited events from $8,900 a year | Quoted per event |
| Post-event access | Unlimited on the annual plan | Set in your quote |
Pick EventMobi if you run two or more conferences a year and want Whova's attendee app without a quote for each one. Take another tool if you only sell tickets to small public events: the $3,500 entry is far above a ticketing fee.
Accelevents
Accelevents is an all-in-one event platform for in-person, virtual and hybrid events: registration and ticketing, kiosk check-in and badge printing, exhibitor lead capture, AI matching and pre-scheduled meeting booking, with the mobile attendee app and the virtual event hub sold as optional add-ons. Its pitch against Whova is the money side of registration. Its paid plans list no transaction fees on registration (its Free Plan charges $1.50 per person plus 3.5% per ticket sale) and let you pass the card processing fee on to buyers, while Whova takes 3.0% plus $0.99 on every paid ticket.
How the price reads against Whova: Professional starts at $7,500 and covers one event, Business starts at $13,500 and covers unlimited events with an event listing page and cross-event reporting, and Enterprise and White Label are custom. Every plan includes unlimited admin seats and 24/7 support. On a 1,000 person conference with $300 tickets, Whova's ticket fee alone is about $9,990, so Professional costs less than the fees you stop paying.
Tip: the attendee mobile app is an optional add-on, like virtual events, and single sign-on is extra even on White Label. A Whova-style app experience therefore means a plan plus the app add-on: ask for both prices in the same quote. Accelevents connects to HubSpot, Salesforce, Marketo and Zapier; our Accelevents integration for Zapier shows how to send registrations to your other tools.
- No transaction fees on registration
- Unlimited admin seats on every plan
- HubSpot and Salesforce integrations
- Kiosk check-in and badge printing
- ✓Ticket revenue kept without a platform cut
- ✓Strong CRM integrations
- ✓Support around the clock on all plans
- ✗Entry at $7,500 is for a single event
- ✗Attendee app and virtual events cost extra
- ✗Enterprise and White Label are custom quotes
| Criterion | Accelevents | Whova |
|---|---|---|
| Ticket fee | No transaction fees listed | 3.0% + $0.99 per paid ticket |
| Entry price | From $7,500 for one event | Quote after a form |
| Admin seats | Unlimited on every plan | Set in your quote |
Pick Accelevents if you sell a lot of paid tickets and want CRM-grade integrations. Take EventMobi or PheedLoop instead if your events are free to attend, since the fee saving then disappears and only the $7,500 remains.
PheedLoop
PheedLoop is a modular event management platform: a core platform for registration, websites and the event dashboard, then modules you add for the mobile event app, exhibitors and sponsors, abstracts, virtual sessions and on-site check-in. Its model is the opposite of Whova's single quote. You start from a published core price and add what you need, which suits organizers who only want an app for their annual conference and plain registration for the rest of the year. It connects to the rest of your stack through an open API and Zapier, as our PheedLoop integration for Zapier shows.
How the price reads against Whova: the core platform starts at $950 a year with unlimited events, and extra modules start from $1 per attendee, pay as you go. On-site check-in and badge printing start at $600 per bundle of 2 kiosks and a printer, with badges from $1.50 each. For a 400 person conference that adds two modules at $1, the software costs $950 plus $800, or $1,750, before any hardware, plus a 1.9% PheedLoop fee on paid registrations, which attendees pay by default. That gives you a budget figure before your first sales call.
Tip: $950 and $1 are entry points. PheedLoop says exact pricing depends on your modules, attendee count and event type, so request its pricing sheet with your real attendee count before you compare it with a flat annual plan. If your events are mostly nonprofit gatherings, our nonprofit event management software ranking compares more options at this budget.
- Core platform from $950 a year
- Unlimited events included
- Modules from $1 per attendee
- On-site kiosks from $600 per bundle
- ✓Lowest published entry for a full platform
- ✓Pay only for modules you use
- ✓Hardware priced on the page
- ✗Per attendee modules add up on large events
- ✗More setup work than a single bundled app
- ✗Module prices beyond the entry need the price sheet
| Criterion | PheedLoop | Whova |
|---|---|---|
| Entry price | $950 a year, unlimited events | Quote after a form |
| Pricing unit | Per attendee, per module | Per event |
| On-site kit | $600 per bundle of 2 kiosks + printer | Set in your quote |
Pick PheedLoop if you run several small events and want a full platform under a few thousand dollars. Take another tool for a 5,000 person conference, where per attendee modules can pass an annual flat plan.
RegFox
RegFox is an online registration platform from Webconnex: forms with conditional logic, payment plans, digital waivers, discount codes, check-in and an attendee management dashboard. Premium adds badge printing and Engage, an attendee app that connects attendees, sponsors and exhibitors, but registration is the core of the product. It replaces the part of Whova that most teams pay for in cash, which is registration and ticketing, and it does that with a fee that has a ceiling.
How the price reads against Whova: Standard is $0 a month with $0.99 plus 1% per paid registration, capped at $4.99. Premium is $0 a month with $1.99 plus 1%, capped at $5.99, and Professional is $499 a month billed yearly with the same capped fee. Card processing adds 2.9% plus $0.30 through its in-house processor. On a $500 ticket, Whova's own figure is $15.99 in ticket fees; RegFox Premium stops at $5.99, so 300 tickets at that price save $3,000.
Tip: free events are not free on RegFox. Standard charges $0.99 per registrant on a free event, and Premium charges $1.99, so a 500 person free community day costs $495 on Standard. Whova and Eventbrite charge nothing on free tickets. To push registrations into a spreadsheet or CRM, our RegFox integration for Make walks through the setup. For more ticketing options, see our event ticketing software ranking.
- Fee capped at $4.99 or $5.99 per registrant
- No monthly fee on Standard and Premium
- Conditional forms, payment plans on Premium
- Custom domain for $150 a year
- ✓Fee stops at a fixed amount on expensive tickets
- ✓Start without a sales call
- ✓Strong forms for complex registrations
- ✗Attendee app only from Premium up
- ✗Charges a fee on free events too
- ✗Professional costs $499 a month billed yearly
| Criterion | RegFox | Whova |
|---|---|---|
| Fee on a $500 ticket | $5.99 on Premium (capped) | $15.99 (3.0% + $0.99) |
| Monthly fee | $0 on Standard and Premium | Quote per event |
| Attendee app | Engage app on Premium and up | Yes |
Pick RegFox if your tickets cost more than $100 and registration is what you really need. Keep Whova or take EventMobi if attendees expect an app with an agenda, messaging and a community feed.
Bizzabo
Bizzabo is an event experience platform for enterprise teams: event website builder, advanced registration flows, email campaigns, a mobile app, reporting, and premium add-ons such as a virtual production suite, an on-site command app for badges and check-in, and Klik SmartBadges, wearables built for networking and lead capture. Against Whova it is a step up in scale and branding, with private labeling included and martech and CRM integrations (HubSpot, Marketo, Salesforce MCAE, Oracle Eloqua) sold as a premium add-on.
How the price reads against Whova: Bizzabo shows no price on its pricing page; the Event Experience OS goes through a sales call, like Whova's quote. The difference is the contract: Bizzabo says it requires an annual subscription and does not sell the platform for a single event, while Whova quotes per event. The plan includes unlimited events and unlimited registrations, so a bigger attendance does not change the plan you buy, the reverse of Whova, whose quote form starts with your attendee band.
Tip: Klik SmartBadges (single and multi-event pricing), the virtual production suite and the martech integrations are all add-ons, so list them in your first quote request or the annual price will grow at renewal. If your program is mostly online, compare with our event management platforms ranking and our Hopin alternatives, which cover virtual-first tools.
- Unlimited events and registrations
- Klik SmartBadge wearables
- Private labeling
- Marketo, HubSpot and Eloqua integrations (add-on)
- ✓Attendance does not cap the plan
- ✓Enterprise branding and reporting
- ✓Support 24/7/365
- ✗No price before a sales call
- ✗Annual subscription only, no single event
- ✗Wearables and virtual studio cost extra
| Criterion | Bizzabo | Whova |
|---|---|---|
| Contract | Annual subscription only | Quoted per event |
| Entry price | Quote through sales | Quote after a form |
| Events included | Unlimited | Quoted per event |
Pick Bizzabo if you run ten or more large events a year with a team of three or more organizers. Take another tool for one or two conferences, where a yearly enterprise subscription is hard to justify.
Eventbrite
Eventbrite is a ticketing and event discovery marketplace: you publish an event page, sell tickets, check people in with the organizer app, and send promotional emails. Its draw is reach, with 89 million monthly users browsing events. It is not a conference app: its event-day tools are an organizer app, mobile check-in, waitlists and automated reminders, with no attendee networking feed or meeting booking among them, so it replaces Whova only for events where selling tickets matters more than what happens inside the venue.
How the price reads against Whova: publishing free events costs nothing. Paid tickets carry a 3.7% plus $1.79 service fee per ticket, plus 2.9% payment processing per order, and you choose whether buyers or you absorb them. On a $500 ticket, that is about $20.29 in service fee before processing, against $15.99 on Whova. Eventbrite Pro, from $15 a month, lets you send up to 10,000 emails a day to your audience.
Tip: pass the fees to buyers for cheap tickets, absorb them for expensive ones, where a visible $20 fee hurts conversion. If you are leaving Eventbrite rather than Whova, our guide to switching from Eventbrite covers the move, and our Eventbrite integration for Make automates orders into your CRM, and our Eventbrite integration for n8n does the same on a self-hosted workflow.
- Free events cost nothing
- 89 million monthly users on the marketplace
- Pro emails from $15 a month
- Organizer check-in app
- ✓Discovery for public events
- ✓Start in minutes with no contract
- ✓No fee on free events
- ✗No networking app for attendees
- ✗Highest per ticket fee in this list
- ✗No fee cap on expensive tickets
| Criterion | Eventbrite | Whova |
|---|---|---|
| Fee on a $500 ticket | $20.29 + 2.9% processing | $15.99 (3.0% + $0.99) |
| Free events | No fees | No ticket fee |
| Attendee networking | No | Yes |
Pick Eventbrite if your audience finds you by browsing and your tickets cost under $50. Take Whova, EventMobi or Accelevents for professional conferences where networking is the product.
6 Whova alternatives compared
Scores are our editorial score out of 5, the plain average of five criteria: attendee app and networking, registration and ticketing, pricing transparency, value for money, and ease of setup. The last column says how each tool charges you, which is the first thing to compare when you leave a per event quote.
| Best for | How you pay | Free plan | Team size | Visit | ||||
|---|---|---|---|---|---|---|---|---|
| 1 | EventMobi | Best overall Whova replacement | Per event from $3,500 or per year from $8,900 | 4.3/5 | From $3,500 per event, or from $8,900 a year for unlimited events | — | Associations | Visit → |
| 2 | Accelevents | Best for registration with no ticket fees | Flat plan, no transaction fees | 4.2/5 | Professional from $7,500 for one event; Business from $13,500 for unlimited events | — | Mid-market | Visit → |
| 3 | PheedLoop | Best budget all-in-one platform | $950 a year + $1 per attendee per module | 4.1/5 | Core platform from $950 a year, modules from $1 per attendee | — | Small teams | Visit → |
| 4 | RegFox | Best for capped registration fees | Per registration, capped at $4.99 or $5.99 | 4.0/5 | Standard $0 a month + $0.99 and 1% per paid registration (capped at $4.99); Professional $499 a month billed yearly | ✓ | Paid workshops | Visit → |
| 5 | Bizzabo | Best for enterprise event programs | Annual subscription, unlimited events | 3.8/5 | Annual subscription only, priced through a sales call | — | Enterprise | Visit → |
| 6 | Eventbrite | Best for public, ticketed events | Per paid ticket, 3.7% + $1.79 | 3.8/5 | Free for free events; 3.7% + $1.79 per paid ticket + 2.9% processing per order | ✓ | Public events | Visit → |
Prices in USD as shown on each pricing page in 2026, before taxes and card processing. Whova reference: custom quote per event, ticket fee 3.0% + $0.99 per paid ticket.
Is your tool missing from this page? Email us: hello@hackceleration.com
You're leaving Whova because... take this
From $3,500 per event or $8,900 a year, shown on its pricing page.
You run several events a year on a small budgetPheedLoop$950 a year with unlimited events, modules from $1 per attendee.
Ticket fees eat your marginAcceleventsNo transaction fees listed on registration, from $7,500.
Your tickets are expensive and you only need registrationRegFoxFee capped at $4.99 or $5.99 per registrant.
Several organizers run a large calendar of eventsBizzaboUnlimited events and registrations on an annual subscription.
You need buyers to discover a public eventEventbriteA marketplace of 89 million monthly users, free for free events.
How to choose a Whova alternative
An event management platform covers the life of an event: the website and registration form, ticket payments, the agenda, the attendee app for networking, check-in and badges on the day, exhibitor and sponsor tools, then reports and recordings. Some tools do all of it (Whova, EventMobi, Accelevents, Bizzabo, PheedLoop), others do one part very well (RegFox for registration, Eventbrite for ticket sales and discovery). The first decision is whether you need the whole chain or only the part that costs you money.
The second is the unit you are billed on. Vendors in this category price by attendee (each registered person, often per module), by event (one conference, usually capped in length), by registration (one sign-up, the base of ticket fees) or by organizer seat (each person on your team with a login). Per registration looks cheap at small volume and expensive at large volume; per seat is the opposite. We compared each tool on the unit it uses, then turned it into a cost for a typical conference. For a full view of the category, see our best event management software ranking. Three names other guides list sell on a quote only: Swapcard combines a licence fee with per-user rates for attendees and exhibitors (its Starter plan tops out at 1,000 attendees a year and opens with a free trial), vFairs gives its prices through a form and also sells its event app alone, and Cvent, which sells an annual license plus a per registration fee on a quote, is covered in our Cvent switching guide.
Turn every price into a cost per attendee
Count the fee on your average ticket, not on the headline
Check the length and access limits of a per event plan
Count the events where a flat plan wins
Price the on-site hardware separately
Read the engagement terms before you sign
- Decide if you need the whole chain or only registration
- Write down the billing unit of each quote
- Convert each price into a cost per attendee
- Compute ticket fees on your average ticket price
- Check event length and post-event access limits
- Price badges, kiosks and lead capture separately
- Ask how attendee data is exported if you leave
Whova alternatives, your questions
Can I get a Whova trial without a sales call?
No, not directly. Whova's pricing page offers to book a 20 minute one to one demo to get a trial, so a consultant opens it for you. RegFox and Eventbrite let you create an account and publish an event without speaking to anyone.Do Whova alternatives charge fees on free events?
Some do, and it is easy to miss. RegFox charges $0.99 per registrant on free events on Standard and Professional and $1.99 on Premium. Eventbrite, Whova and Eventzilla charge nothing on free tickets, and EventMobi says it charges no registration fee on free or paid tickets, only the card fee of your payment gateway.Is Whova free?
No, not for organizers. Whova's pricing page is a quote request, and a trial comes after a 20 minute demo. What is free is ticketing for free events: Whova charges no fee on free tickets and puts no limit on how many you give out. If you want a platform with no quote at all, Eventzilla is free for free events and charges $1.50 per paid registration on Basic, with its networking Event Hub at $0.99 per registered attendee.How do exhibitors capture leads on these platforms?
Through a badge scan in the organizer's app, usually billed per exhibitor. EventMobi lists lead capture at $50 per exhibitor, so 40 exhibitors cost $2,000, a sum you can resell inside your booth packages. Accelevents includes lead capture in its in-person feature set.Can I pass ticket fees on to attendees?
Yes, on most of these platforms. Whova offers an option to pass fees to registrants, Eventbrite adds its fees to the buyer by default unless you choose to absorb them, and Accelevents lets you add the card processing fee on top of the ticket price. Passing fees keeps your margin but raises the checkout price, so test it on cheap tickets first.Which alternative has the fastest support during an event?
Accelevents includes 24/7 support on every plan and states an average response time of 21 seconds. Whova promises a response within 30 minutes on business days. Bizzabo lists 24/7/365 support on its Event Experience OS, and Eventbrite offers 24/7 chat support for paid events, with priority phone access through its sales partnership for large events.How much does a badge cost with these tools?
From $1.50 to about $4 per badge, depending on the method. PheedLoop sells badges from $1.50 and lanyards from $1 per unit, EventMobi rents badge stock and hardware from $1.99 per badge, and its pre-printed badges shipped to your venue start at $3.99 each, tax and shipping included. For 600 attendees that is $900, about $1,194 or $2,394.Can I run webinars with a Whova alternative?
Yes, but often as an add-on. Eventzilla's webinar add-on starts at $11.99 a month and Accelevents sells its broadcast studio as a paid add-on. If you only run webinars, compare dedicated tools in our webinar platforms ranking and our guide to hosting a webinar.