What is the best intranet software in 2026?

Jamespot is a French vendor and one of the few in this market that publishes prices. Intranet Essential costs €2.90 per user a month, Advanced €4.90. Both come on top of a fixed €290 monthly subscription. For 100 users on Essential that's €580 a month. At 1,000 users the fixed fee barely matters.

Its real edge is trust. Jamespot holds ISO/IEC 27001 certification from AFNOR, carries the Numérique France Garantie label and states compliance with RGAA 4.1, the French accessibility standard. You also pick your host: OVHcloud, Outscale, Scaleway or Orange.

The limit: it's little known outside France, with only a handful of public reviews. The interface and support are French first. And the fixed fee hurts very small teams.

Tip: Jamespot also sells its social network on its own (Découverte, €3,480 a year for up to 100 users). If you mostly want groups and conversations, compare both quotes.

LumApps started in France on Google Workspace and grew into one of the most cited intranets worldwide. In 2025 it acquired Beekeeper, a Swiss app built for deskless workers, in a deal that valued the combined company at around $1.1 billion. Beekeeper's website now redirects to LumApps. So one vendor now covers the head office portal and the forklift driver's phone.

LumApps is known for content management and governance: who publishes what, to which audience, with which approval. For a group with several subsidiaries and languages, that's what stops the portal from turning into a dumping ground.

The limit is price and effort. No pricing is published, and reviewers describe a heavy rollout. Some users also find it harder to pick up than expected and call certain features too basic for the price. This isn't an intranet one person launches in a month.

Tip: if you have frontline staff, ask for the Beekeeper app to be priced in the same quote as the portal. Two separate contracts mean two renewals to negotiate.

Staffbase sells employee communication as one platform across several channels: an intranet, a branded employee app, email newsletters and digital signage. For a comms team, that means writing a piece once and sending it to the office, the shop floor and the inbox without copy-pasting between tools.

Pricing isn't published. Staffbase says so openly on its pricing page: a generic price list would be wrong for most organizations. You ask for a quote (there's a dedicated frontline quote), and the vendor says most customers get a tailored proposal within 3 to 5 business days. On Gartner Peer Insights, Staffbase holds 4.6 out of 5 on more than 120 reviews.

The limit: it's built for large organizations, and the budget follows. A 100-person company will pay for a lot it won't use.

Tip: if you only need the frontline app, ask for the frontline quote rather than the full platform.

Workvivo is a social intranet that Zoom bought in 2023. It puts the feed, recognition (shout-outs, milestones) and employee stories at the center, with a mobile app for frontline staff. Reviewers rate it among the highest in the category, around 4.8 out of 5 on G2.

Pricing isn't published. Workvivo says the price depends on how many licenses you need and on your organization's needs, and asks you to request a custom quote. Add-ons such as Workvivo TV, its video channel, are quoted separately.

The limit: it's stronger on engagement than on document management. If your intranet is mainly a library of policies and procedures, LumApps or SharePoint fit better.

Tip: ask which add-ons are in the base quote. Video and analytics are where the price moves.

Whaller is a French platform built around "spheres": private spaces where each team, project or site keeps its own conversations and files. It's an intranet plus a social network, with a mobile app.

Two things stand out. A free Standard plan for up to 100 members and 5 spheres, which is rare. And a DONJON edition qualified SecNumCloud 3.2 by ANSSI, France's strictest cloud security qualification, running on OVHcloud's SecNumCloud infrastructure. DONJON is quote-based.

The limit: the free plan is tight. Message search only goes back 20 days and uploads cap at 20 MB. Email support answers within 48 hours on Standard and Pro; chat support starts at Business.

Tip: start on Standard with one site, then move to Pro at €3 per user once the 20-day history gets in the way.

Simpplr pitches itself as an employee experience platform: intranet, news, search and engagement in one place. In head-to-head reviews against LumApps, users rate Simpplr stronger on engagement, while LumApps wins on content and governance.

No price is published. Simpplr tailors its quote to your organization's size, complexity and the level of ongoing support you want, and handles volume discounts through sales.

The limit: like the other enterprise intranets, you won't know the cost before a sales call, and the support level you pick changes the price.

Tip: compare quotes with and without the higher support tier. If your comms team is experienced, the basic tier may do.

Connecteam is built for people who don't sit at a desk. Its Communication hub bundles a news feed, chat, surveys and a directory, mobile first. Everything happens on the employee's phone, not at a desk.

Pricing is public and low. Basic costs $29 a month billed annually for the first 30 users, then $0.50 per user. Advanced is $49 (plus $1.50 per user), Expert $99 (plus $3). Month to month, it's $35, $59 and $119. The Small Business plan is free forever for up to 10 users, with most features (one schedule, 500 MB of knowledge base storage).

The limit: it's not a portal intranet. There's no real content management or deep document structure, which reviewers point out. If your office staff need department pages and a document library, you'll need something else alongside it.

Tip: at 30 employees, annual Basic costs $29 a month for the whole team, under $1 a head. Run the free tier with one crew of 10 before you pay.

Happeo was built for Google Workspace companies: single sign-on with Google or Microsoft, Drive files inside pages, notifications pushed to Slack and Teams. If your team lives in Gmail and Drive, it feels the most at home.

AI and MCP access (the protocol that lets AI assistants query the intranet) are included in every plan. The Knowledge Engine is a paid add-on.

The limit: no plan shows a price, and a demo is mandatory. Happeo also targets office workers first: for plants or stores, Connecteam or LumApps go further.

Tip: ask whether you really need the Knowledge Engine. For a mid-size company, the included search and AI are often enough.