What's the best VeriFactu software for freelancers in Spain?
Eight invoicing tools compared for autónomos and expats: real monthly price, entry-plan caps, IRPF withholding, English support and TicketBAI.
The short answer: if you want one tool in English with room to grow, pick Holded, at €15 a month before VAT after a half-price first quarter. If language is your main blocker and you want help with Spanish taxes, Xolo starts at €15 a month, entirely in English. If you read Spanish and file your own quarterly returns, Quipu prepares forms 303 and 130 for €17 a month. And for three invoices a month, the tax agency's free app does the job.
VeriFactu is Spain's rule that every invoicing program must seal each invoice: a digital fingerprint chained to the previous one, a QR code and, if you choose, real-time submission to the AEAT (Spain's tax agency). For autónomos, Spain's self-employed, the legal deadline is mid-2027, and a delay to 2028 has been announced but not published. Most English guides explain the rule and stop there. We compared the tools on what matters to a freelancer: the price after the promo, the entry-plan cap, IRPF withholding, and whether you can use it in English.
Some links may be affiliate links. The ranking is editorial: a sponsored spot is always labeled on its card, and no affiliate link changes a score.
The best VeriFactu tool for your situation
€15/mo before VAT after 3 half-price months
Expat who wants helpEnglish service, from €15/mo
You file your own returnsForms 303, 130 and 111 prepared, €17/mo
Few clients, on your phone€8/mo, TicketBAI included, 5 clients
Lots of small invoicesUnlimited invoices from €9/mo
Three invoices a month€0, digital certificate required
8 VeriFactu tools for freelancers, compared
The full ranking, with the entry-plan cap you usually discover after paying. Prices are before VAT: add 21%. A promo or yearly price always comes with the monthly price. Click a tool to read its card.
| Best for | In English? | Free plan | Team size | Visit | ||||
|---|---|---|---|---|---|---|---|---|
| 1 | Holded | All-in-one in English | Yes | 4.1/5 | €15/mo (€7.50 first 3 months) | — | Growing freelancer | Visit → |
| 4 | TS Facturas | Few clients, mobile | No | 3.9/5 | €8/mo (€6.60 yearly) | — | Up to 5 clients | Visit → |
| 3 | Quipu | File your own returns | No | 3.8/5 | €17/mo (€8.50 first 3 months) | — | Outside the Basque Country | Visit → |
| 5 | Cuéntica | Unlimited invoices | No | 3.7/5 | €9/mo | — | High volume | Visit → |
| 6 | Anfix | Cheapest paid | No | 3.7/5 | €5.99/mo (€4.99 yearly) | — | Up to 60 invoices/yr | Visit → |
| 2 | Xolo | Expat service | Yes | 3.5/5 | €15/mo | — | Expat autónomo | Visit → |
| 7 | Declarando | Gestor in an app | No | 3.5/5 | €9.90/mo with yearly plan | — | Freelancer who delegates | Visit → |
| 8 | AEAT free app | Free from the tax agency | No | 3.2/5 | €0 | ✓ | A few invoices a month | Visit → |
Scores on five weighted criteria, the same on all our pages; the rank follows the freelancer profile. Prices before VAT, taken from vendor pages in 2026.
How we compared and ranked
Our general VeriFactu software ranking targets small companies. This page answers a different question: what should a freelancer in Spain pick, often an expat, sending between three and fifty invoices a month, sometimes with IRPF withholding, sometimes to clients abroad? The top English results are regulatory guides, and none compares tools, prices or caps side by side.
For each tool, we read the official pricing page: plans, monthly price after any promo, the entry-plan cap on clients, invoices or expenses, the interface language, and what it prepares for your returns. If you also need a CRM, see our best CRM for freelancers. Then we read recent user reviews, starting with the negative ones: Kit Digital disputes, unreachable support, invoices in spam.
A note on scores: each tool keeps the same score on all our pages. The rank depends on the reader. Here, being usable in English moves Holded and Xolo up. Left out: Quaderno, whose pricing page shows neither currency nor VeriFactu, plus Taxdown and Txerpa, with no readable freelancer price. No verified price, no card.
- Real costMonthly price after any promo, before VAT, for a freelancer sending about twenty invoices a month.25%
- VeriFactu and TicketBAI complianceVeriFactu on which plans, vendor declaration of conformity, TicketBAI in the Basque Country.20%
- FeaturesMobile app, English interface, IRPF withholding, quarterly return prep, gestor access.20%
- Plan limits and flexibilityClients, invoices, expenses and users on the entry plan, trial length, ease of leaving.15%
- Support and reliabilitySupport responsiveness, disputes, charges after canceling, from recent reviews.20%
The ranking is editorial: a sponsored spot is always labeled on its card, and no affiliate link changes a score.
Holded
Holded tops this list for one reason most Spanish rankings ignore: its interface is available in English. Quotes, invoices, bookkeeping, cash flow and a seat for your gestoría (the accounting firm that files your taxes) live in one place, and VeriFactu is included on every plan. For an expat, that helps, though check that the tax screens you need are translated during the trial.
Read the pricing carefully. Plus is advertised at €7.50 before VAT, but that's a 50% discount for the first three months. After that it's €15 a month, with 250 invoices a year counted January to December, one connected bank and zero recurring invoices. If you bill clients a monthly retainer, that last one hurts. Básico costs €29 (€14.50 for three months) and adds 1,000 invoices, 10 recurring invoices and 2 users plus your gestoría.
The downsides come from user reviews. Several customers say their invoices land in their clients' spam folders, and sending from your own email domain isn't available on the lower plans. Support is slow on complex cases, and phone support is reserved for the top tiers. Not for you if you send three invoices a month: you'd pay for bookkeeping your gestor already does. Already on Holded and frustrated? Read our guide to switching from Holded.
- Interface available in English
- VeriFactu included on every plan
- Seat for your gestoría included
- TicketBAI announced in all three Basque provinces
- ✓Invoicing, bookkeeping and inventory in one app
- ✓Grows with your business
- ✓14-day trial without a card
- ✗Headline price lasts three months only
- ✗No recurring invoices on Plus
- ✗Invoices sometimes land in spam
The safest pick for an English-speaking freelancer who wants one tool and a gestor inside it. Budget €15 before VAT from month four, not €7.50.
Xolo
Xolo is built for foreigners working as autónomos in Spain, and everything runs in English. It's the one tool on this list designed around the expat's question: how do I invoice and stay compliant without learning Spanish tax vocabulary first?
Plans climb in three steps. Lite costs €15 a month (the page doesn't say whether VAT is included), and on Lite you handle your own bookkeeping and tax filings: it's an invoicing tool in English, not a gestor. Local, at €39, and Premium, at €99, add more hands-on help with Spanish accounting and taxes, and Premium mentions support around the Beckham Law, Spain's special tax regime for some newcomers. Xolo also lists a Global plan, but its price isn't displayed, so we left it out.
The catch is cost and detail. At €15, Lite costs about twice TS Facturas for invoicing alone, and the pricing page doesn't list exactly which accounting tasks each plan covers. Ask for that in writing before upgrading. TicketBAI support isn't stated either. Not for you if you read Spanish comfortably and only need invoices: Quipu or TS Facturas do more for less.
- Fully English interface and service
- Plans that add accounting and tax help
- Premium covers Beckham Law questions
- ✓Designed for expat freelancers
- ✓No Spanish needed to get started
- ✓Clear upgrade path to hands-on help
- ✗Lite leaves bookkeeping and taxes to you
- ✗Plan contents not listed in detail
- ✗TicketBAI not stated
Worth it if language is your real blocker. If you only need compliant invoices, a Spanish tool at half the price does the job.
Quipu
Quipu is for the freelancer who doesn't want to pay a gestor every quarter. It issues VeriFactu invoices on every plan, reads your expense receipts automatically (30 a month on Starter) and prepares forms 303 (quarterly VAT), 130 (income tax prepayment) and 111 (withholding you apply yourself). The mobile app lets you snap receipts as you go. The interface is in Spanish, but its logic is simple once you know the three forms.
Watch the headline price. €8.50 a month is a 50% discount for the first three months. After that, Starter is €17 before VAT, or €168 if you pay for the year (10 months for 12). Solution is €30 (250 receipts), Premium €59 (350 receipts, 3 users). Each extra user costs €5 a month.
Two limits. Quipu doesn't handle TicketBAI, so skip it if you invoice from the Basque Country. And reviews, strong overall at 4.3 out of 5 across about 300 of them, flag weak support for foreign currencies. If many clients pay you in dollars or pounds, ask how it handles conversion before you commit.
- Prepares forms 303, 130 and 111
- Automatic receipt reading
- Yearly plan: 10 months for 12
- ✓Guided quarterly tax prep
- ✓50% off the first three months
- ✓Among the best user reviews here
- ✗No TicketBAI
- ✗Spanish interface
- ✗Weak on foreign currencies
The best value if you file your own returns and are fine with a Spanish interface. Use the half-price months as your trial, then switch to yearly billing.
TS Facturas
TS Facturas, formerly Billin, is the cheapest serious option for a freelancer with few clients. It has iPhone and Android apps, and VeriFactu invoices, Facturae e-invoices (for public-sector clients) and TicketBAI invoices are unlimited on every plan. If you work from Bilbao or San Sebastián, it's the easiest pick on this list.
Básico costs €8 a month, or €6.60 a month paid yearly (€80). It covers 0 to 5 clients, 1 user and 10 products. A translator billing six agencies a year already needs Pro: €17 a month or €14 yearly, up to 50 clients and 3 users. There's no free plan, but the 30-day trial needs no card.
The limit for a freelancer is tax prep. Its freelancer page offers an IRPF withholding calculator, not quarterly return preparation for forms 303 and 130. Reviews also mention pushy Kit Digital sales (Spain's digitization grant) and an ad you can't remove from invoice emails. The interface is Spanish only.
- iPhone and Android apps
- Unlimited VeriFactu, Facturae and TicketBAI from Básico
- 30-day trial without a card
- ✓Lowest price with TicketBAI
- ✓Invoice from your phone
- ✓Clear monthly and yearly pricing
- ✗Básico capped at 5 clients
- ✗No quarterly return prep
- ✗Spanish only
The pick for a freelancer with under five clients who reads basic Spanish. Count last year's clients before choosing Básico.
Cuéntica
Cuéntica's Facturación plan costs €9 a month before VAT, with no invoice cap. A fitness coach billing thirty sessions a month never hits a counter, while Anfix stops at 60 invoices a year.
Fiscalidad, at €29, adds freelancer tax features. Tutelada, at €59, has Cuéntica's team handle your filings, so you can start alone for €9 and delegate later without moving your data. The vendor calls its tool "software certificado", but there's no official list of approved VeriFactu software: ask for its declaration of conformity.
Limits: we found no mobile app on its pricing page, TicketBAI isn't confirmed, and an older review says joining Tutelado mid-year means paying for the earlier months. Reviews do praise a human support team that answers. The interface is Spanish.
- Unlimited invoices from €9/mo
- Tax features from Fiscalidad
- Upgrade to full tax handling in the same tool
- ✓No invoice counter
- ✓Well-reviewed support
- ✓Two months free yearly
- ✗No mobile app mentioned
- ✗TicketBAI not confirmed
- ✗Tutelada billed from the start of the year
Great value for high-volume freelancers who read Spanish. Upgrade to Tutelada in January, not mid-year.
Anfix
Anfix has the lowest entry price among paid tools: €5.99 a month before VAT, or €4.99 paid yearly. Its pricing page states that every plan includes VeriFactu, with no compliance add-on.
The cap is the whole story. Básico stops at 60 invoices and 60 receipts a year, with one user. One invoice a week fits; two don't. Avanzado costs €14.99 a month (€12.49 yearly) for 300 invoices.
It handles invoicing and basic bookkeeping, but reviews are more mixed than Quipu's, the interface is Spanish, and TicketBAI isn't mentioned. Not for you once you pass 60 invoices: Cuéntica at €9 with no cap makes more sense.
- VeriFactu on every plan
- 60 invoices and 60 receipts a year on Básico
- Fine-grained upgrade tiers
- ✓Lowest paid entry price
- ✓Receipts counted separately
- ✓Public pricing, monthly and yearly
- ✗60 invoices a year on Básico
- ✗One user
- ✗TicketBAI not mentioned
Under €6 a month for the freelancer who invoices weekly. Watch your counter from the autumn on.
Declarando
Declarando blends an invoicing app with an online gestoría. Verifactu Plus, at €9.90 a month before VAT, issues compliant invoices. Básico costs €29.90 if you keep your own gestor, or €49.90 if Declarando's team files your taxes.
Two things to check. Prices are shown "with the yearly plan" and the monthly cost isn't clear, so ask. And Verifactu Plus covers only 5 expenses a month: track fuel, shared office space and software, and you'll hit that fast.
About a quarter of its reviews are one star, citing hard-to-reach support and Kit Digital disputes with refused grants and slow refunds, reported as recently as this year. The service is in Spanish. Judge support during your first month before trusting it with a quarterly return.
- Invoicing plus an online gestoría
- Keep your gestor or use theirs
- Entry plan at €9.90
- ✓Delegate taxes without switching tools
- ✓Low entry price
- ✓Built for autónomos
- ✗5 expenses a month on Verifactu Plus
- ✗Monthly pricing unclear
- ✗A quarter of reviews at one star
A good idea on paper if you want a gestor in your pocket. Stay on the entry plan a month and judge the support first.
AEAT free app
Spain's tax agency (the AEAT) offers its own free VeriFactu invoicing app. You log in with a digital certificate, an electronic DNI or Cl@ve. Invoices are compliant by design and there's no subscription to cancel.
It does the bare minimum: no mobile app, no product catalog, no payment tracking, no link to your gestor, no support, and it's in Spanish. It's meant for invoices to identified clients, and it won't prepare your 303 or 130.
Not for you if you invoice more than a few times a month: retyping everything for your gestor quickly costs more than €8 a month.
- Free, published by the tax agency
- Compliant by design
- Login with certificate, DNI or Cl@ve
- ✓€0 with no time limit
- ✓Zero compliance risk
- ✓No subscription to cancel
- ✗No mobile app or catalog
- ✗No support
- ✗Spanish only
Enough for three or four invoices a month. Beyond that, a €6 to €8 tool saves more time than it costs.
VeriFactu for freelancers: what changes for you
The rule is the same for everyone, but it lands differently depending on your setup. The principle: VeriFactu targets invoicing software, not invoices. Invoice by hand and you're out of scope. Use software and it must comply, from mid-2027 under the law in force. The 2028 delay is announced, not published, so plan for 2027.
Once your tool is in VERI*FACTU mode, sending each invoice to the AEAT, you stay in it until the end of the calendar year. Make that call with your gestor.
You invoice clients abroad
You invoice Spanish companies
You're on módulos
You still use a spreadsheet
You work in the Basque Country
You don't read Spanish yet
- The monthly price after the promo, VAT included
- The entry-plan cap: clients, invoices, expenses
- IRPF withholding set per client
- The vendor's VeriFactu declaration of conformity
- TicketBAI if you work in the Basque Country
- An English interface if you need one
Six freelancer tips to pay the right price and stay compliant
What pricing pages leave out, and what freelancers find out after paying.
Budget for month four, not the ad price
BudgetHolded and Quipu advertise a half price that lasts three months. Holded Plus then goes from €7.50 to €15 before VAT, or €18.15 with 21% VAT (our math). Quipu Starter goes from €8.50 to €17, or €20.57 with VAT. At TS Facturas and Anfix, the low price is the yearly rate: €6.60 becomes €8 monthly, €4.99 becomes €5.99.
Starting out? Pay monthly for the first quarter, then switch to yearly. Quipu's year costs €168 (10 months for 12); Cuéntica gives two months free.
- Holded Plus after 3 months
- €18.15/mo incl. VAT
- Quipu Starter after 3 months
- €20.57/mo incl. VAT
Count last year's clients and invoices
TrapEntry plans are capped where you don't look. TS Facturas Básico stops at 5 clients, Anfix Básico at 60 invoices a year, Holded Plus at 250, Declarando Verifactu Plus at 5 expenses a month. Take last year, add 30%, and pick the plan that fits. Holded's counter resets in January.
- TS Facturas Básico
- 5 clients
- Anfix Básico
- 60 invoices/yr
Set IRPF withholding per client, once
TaxAn invoice to a Spanish business usually withholds 15% (7% in your first years). An invoice to an individual or a foreign client doesn't. Store the rate on each client record instead of fixing invoices one by one. Under VeriFactu, a mistake costs a corrective invoice.
Check currency handling before you commit
ExpatsIf clients pay you in dollars or pounds, your records need the amount converted at the official rate of the day. Some tools handle this poorly: reviews flag it for Quipu. During your trial, issue one invoice in a foreign currency and check what your gestor sees.
Pick your VeriFactu mode in January
RuleVERI*FACTU mode sends each invoice to the AEAT, so you have nothing extra to archive. Non-VERI*FACTU mode keeps signed records on your side for inspection. Once you send in VERI*FACTU mode, you stay until year end. Decide with your gestor, ideally at the start of the year.
Switch tools at the end of a quarter
MethodYour returns are quarterly: switch on the first day of a quarter. Export clients, products and invoices as CSV, keep a PDF of every invoice, and continue your numbering with no gaps. Don't wait for the last quarter before the deadline, when every support team is swamped.
Your invoicing is compliant, now what
Your VeriFactu tool is running? Here's what to look at next.
VeriFactu for freelancers · FAQ
Do I need VeriFactu if I only invoice foreign clients?
Yes, if you're registered as an autónomo in Spain. The rule covers the software you invoice with, not where your client is. For invoices in another currency, record the amount converted at the official rate of the day. Check that your tool handles currencies well: it's a weak spot for Quipu in user reviews.When does VeriFactu become mandatory for freelancers?
Under the law in force, in mid-2027 for autónomos, six months after companies. The finance ministry has announced a delay to 2028, but it isn't published in the BOE (Spain's official gazette) yet. Until it is, 2027 is the date that counts. Pick your tool now and run a few invoices in test mode.Which VeriFactu tools work in English?
In this ranking, Holded and Xolo run in English. Holded is an all-in-one business tool with a seat for your gestoría; Xolo is built for expats, with plans that add accounting and tax help. Quipu, TS Facturas, Cuéntica, Anfix, Declarando and the AEAT app are in Spanish. If you read basic Spanish, the cheaper Spanish tools are worth a look.How do I handle the 15% or 7% IRPF withholding on my invoices?
When you invoice Spanish companies or other professionals, your invoice usually withholds 15% income tax, cut to 7% in the year you start and the two after. Tell your clients you qualify for 7% in writing, or they withhold 15%. Invoices to private individuals or foreign clients don't carry it. Confirm your rate with your gestor, and set the withholding per client in your tool.Can I keep invoicing with Excel or Word?
Yes, as long as your spreadsheet only types and prints invoices or lists them. Once it calculates with macros, exports or feeds another program, it counts as invoicing software and falls under VeriFactu. This comes from the AEAT as reported in the press, so confirm your case with your gestor.Is the free AEAT app enough?
It is for a few invoices a month to identified clients, from a computer, and if you read Spanish. It isn't if you invoice from your phone, need a catalog, or want your gestor to get your invoices without retyping. It has no mobile app and no support, and you need a digital certificate, an electronic DNI or Cl@ve to log in.What if I work in the Basque Country?
VeriFactu doesn't apply there. The Basque Country runs TicketBAI, already in place, and your software must be registered with your provincial tax office. In this ranking, TS Facturas supports TicketBAI on every plan and Holded says it does. Quipu doesn't. For the others, get written confirmation.I made a mistake on an invoice I already sent. Can I edit it?
No. Under VeriFactu, an issued invoice can't be edited or deleted: you issue a corrective invoice that cancels or fixes it. Every tool here can do that. To issue fewer, send a quote or pro forma first and convert it once the client approves.
