Holded alternatives: where to go and how to switch without losing an invoice

Why switch to Zoho Books. Its free plan is the most generous here: up to 1,000 invoices a year, one user plus your accountant, as long as revenue stays under $50,000. It handles several currencies, which is exactly what Holded users selling abroad struggle to reconcile. It connects to the rest of Zoho, which we cover in our Zoho review.

Who it's for. Small companies in Spain with foreign clients, and teams already on Zoho CRM.

Who it's not for. Anyone who wants Spanish compliance built in with zero extra setup.

Its limit. In Spain, Verifactu runs through B2Brouter, a partner with a separate account (the first 50 transactions are free). Paid plans are billed per organization: check the euro price on the pricing page before you commit.

How to migrate. Import customers, items and invoices by CSV, or use the API for large volumes.

Why switch to Quipu. Quipu does less than Holded, and that's the point. Invoices, expenses, quarterly tax forms: it focuses on what an autónomo or small company needs every month. It states it is adapted to Verifactu.

Who it's for. Freelancers and small companies in Spain that mostly used Holded to invoice and prepare quarterly filings.

Who it's not for. A business that ran inventory, projects or time tracking in Holded.

Its limit. We found no written confirmation that Quipu supports TicketBAI. If you invoice from the Basque Country, ask before you sign up.

How to migrate. Quipu imports contacts and past quarters from its own Excel template, free of charge. Paste your Holded columns into that template without renaming or moving any column.

Why switch to Odoo. What you lose when leaving Holded is usually the CRM, inventory, projects and time tracking. Pure invoicing tools don't replace them. Odoo does: it's a modular suite with invoicing, accounting, inventory, CRM and projects, and one app is free with unlimited users.

Who it's for. SMBs that used several Holded modules and want one system.

Who it's not for. A freelancer sending ten invoices a month: the setup is overkill. If you mainly want a CRM that invoices, read our Sellsy review.

Its limit. Pricing is per user, $24.90 a month billed yearly on the Standard plan. Verifactu comes through the Spanish localization and often an implementation partner: get that setup cost in writing.

How to migrate. Odoo imports everything by CSV. The trick: add an "External ID" column holding each row's Holded ID. If an import fails halfway, you rerun it without creating duplicates.

Why switch to TS Facturas. It's the former Billin, now owned by TeamSystem. From the Básico plan it includes unlimited Verifactu, Facturae (the public-sector e-invoice format) and TicketBAI invoices (the Basque Country's own invoicing system). No other tool here states that so clearly on its entry plan.

Who it's for. Freelancers and micro-businesses in Spain, including the Basque Country, who just need compliant invoices for little money.

Who it's not for. A company with more than 50 active clients or a need for full accounting.

Its limit. Básico is tiny: 0 to 5 clients, 1 user, 10 products. Pro goes up to 50 clients and 3 users. The API is still in beta. The interface is in Spanish.

How to migrate. With so few clients, typing them in is often faster than importing. There's a 30-day trial.

Why switch to Contasimple. It has a free-forever plan, which Holded no longer offers, and it says it is "Verifactu Ready" even on that plan. It also has dedicated pages for TicketBAI and NaTicket, Navarre's own invoicing system.

Who it's for. Someone who sends very few invoices a year, or who is just starting out.

Who it's not for. Any business with real volume: the free plan runs out fast.

Its limit. Free means 12 documents a year, 1 user and 5 products. The Profesional plan costs €10.95 a month billed yearly (€12.95 quarterly) for 500 documents a year. Which plan includes TicketBAI isn't clear on the pricing page: confirm first.

How to migrate. Contasimple gives you 30 days of its Ultimate plan, enough to run the import with everything switched on.

Why switch to Sage Active. Many Spanish accounting firms (gestorías) already work with Sage. Sage Active is its cloud product for small businesses, presented as adapted to Verifactu. If your accountant knows the tool, closing the books takes fewer hours.

Who it's for. Small companies in mainland Spain that want an established vendor.

Who it's not for. Businesses in the Basque Country, Navarre, the Canary Islands, Ceuta or Melilla: Sage Active isn't sold there. Almost no comparison mentions it.

Its limit. We also couldn't read its price on an official pricing page: ask for it in writing before you compare.

How to migrate. Prepare your Holded exports (contacts, products, general journal) and let your accountant handle the load if they work with Sage.

Switch at the start of a quarter, after filing the previous quarter's VAT return (form 303, Spain's quarterly VAT return). That way no return is split across two tools.

Second tip: Holded's invoice caps reset each calendar year. Leaving at year end saves you from paying for a higher tier over a few December invoices.

Write down every active module: sales, expenses, accounting, banks, inventory, CRM, projects, time tracking, payroll. Add every connection: online store, bank (if you're changing banks too, see our Qonto vs Shine comparison), Zapier. Next to each, note what replaces it.

Pure invoicing tools don't cover inventory, CRM or time tracking. Better to find out now.

Holded has no "export everything" button. Export from each section (Contactos, Ventas, Gastos, Productos, Contabilidad) to Excel, CSV or Google Sheets. Send invoice PDFs to Google Drive too: that's a manual step.

For the general journal (libro diario), export with no filter at all: Holded then downloads the complete journal.

Holded's API (the way another program reads your data) covers invoices, credit notes, quotes, contacts, products, stock and payments. But it has a daily cap: 70 requests on Básico, 250 on Estándar, 1,000 on Avanzado.

On Básico, pulling thousands of documents takes days. Start early, or upgrade for one month to get everything out.

Spain requires you to keep invoices for four years. Store your exports and PDFs in a dated folder, then open a few files at random to make sure they read correctly.

Use the new tool's import template and paste your data into it. Don't rename or reorder any column: that's the number one cause of failed imports, in Holded, Quipu and Odoo alike. In Odoo, add the External ID column so you can rerun without duplicates.

Spanish invoice numbers must be sequential. Two options: enter Holded's last issued number as the new tool's starting point, or open a new series dated from the switch (for example "2027-B"). Set it before the first invoice, never after.

Spain's tax agency publishes no list of approved Verifactu software: each vendor signs a self-declaration (declaración responsable). Ask the new tool for it. In the Basque Country or Navarre, ask for proof of TicketBAI or NaTicket instead, since the regional system applies there.

Keep Holded running until your first tax filing from the new tool is in. Then cancel, and check next month's bank statement: some users found charges after a plan change.