How much does Softr cost?
The 2026 price list, user by user, without the outdated numbers still floating around.
Short answer: Softr has a free plan (5 app users, up to 3 builders) and three paid plans: Basic at $19/month, Pro at $99/month and Business at $329/month, billed yearly. Month to month, it's $25, $119 and $395. Softr overhauled its pricing in 2026, so if a site still quotes $49, $139 and $269, it's showing the old plans. The number that really sets your bill is how many people log in: each plan includes a quota, then charges $1 to $5 a month for every extra user depending on the type.
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What each Softr plan costs
Apps, databases, workflows and forms are unlimited on every plan, free included. What changes between tiers: how many people can log in, how many builders can work in the editor, data and workflow quotas, and a few key features such as removing the Softr badge. Softr splits app users in two: Team users share a business email domain with a builder in your workspace; Client users are everyone else, Gmail addresses included.
USD, before tax, billed yearly.
Free
Prototype without a card
Free forever
- 5 app users total, up to 3 builders
- 5K database records
- 500 workflow actions a month
- 5 AI credits a month
- Softr branding, no custom domain
Basic
A personal tool or a tiny team
$25/month billed monthly
- 5 Team + 5 Client users, no add-ons
- 1 builder included (+$5/month each)
- 1 custom domain
- 50K records, 2,500 actions a month
- 10 AI credits, Softr branding stays
Pro
The real client portal plan
$119/month billed monthly
- 10 Team (up to 50, +$3 each) and 50 Client (up to 250, +$1 each)
- 2 builders included (+$10/month each)
- No Softr branding, Google sign-in and one-time codes
- Granular permissions, comments, custom code and API connectors
- 500K records, 10K actions, 50 AI credits
Business
Large portals, structured teams
$395/month billed monthly
- 30 Team (up to 100, +$5 each) and 100 Client (up to 500, +$2 each)
- 3 builders included (+$20/month each)
- 2FA and domain-restricted sign-up
- Installable mobile app (PWA) and push notifications
- 1M records, 25K actions, 100 AI credits
Enterprise
Security and negotiated volume
Invoice, PO, wire or ACH
- Custom limits
- SSO (SAML, OpenID) and SCIM
- Audit logs and governance
- Custom agreements and SLAs
- Dedicated customer success manager
Paid add-ons
What stacks on top of the plan
Billed monthly, even on yearly plans
- Extra Client: $1 (Pro) or $2 (Business)
- Extra Team: $3 (Pro) or $5 (Business)
- Extra domain: $13/month yearly, $15 monthly
- Extra builder: $5, $10 or $20 by plan
- AI credit top-ups roll over one month
Pricing read on softr.io/pricing and Softr's billing documentation in 2026. Customers who subscribed before the change keep their legacy plan while their subscription stays active. Nonprofits and education get 50% off.
What pushes your Softr bill up
The sticker price doesn't move. The meters around it do. These are the six surprises that come up most in Softr's community forum and in G2 and Capterra reviews, with the fix for each.
The Gmail rule
A user is a Team user only if they share a business email domain with one of your builders. Any free address (Gmail, Outlook.com, Yahoo) counts as a Client user. Field staff logging in with personal Gmail eat your client quota. Fix: move them to company addresses before you pick a plan.
Basic can't grow
Basic is 5 Team and 5 Client users, full stop. There's no add-on. Client number six forces you to Pro, which takes you from $19 to $99 a month on yearly billing. If the project will grow, price Basic and Pro over twelve months from day one.
The 250-client cliff
Pro caps out at 250 Client users. At 250 you pay $99 + 200 × $1 = $299 a month. At 251 you move to Business: $329 + 151 × $2 = $631. One more client, $332 more. Fix: deactivate dormant accounts, they stop counting.
Extra users are billed monthly
Even on a yearly plan, extra users are charged every month after a 7-day grace period. Your annual budget isn't locked: keep a variable line for it.
Branding sticks until Pro
Basic gives you a custom domain but not badge removal: that's a Pro feature at $99. For a client-facing portal under your own brand, the real entry ticket is $99 a month, not $19.
Workflows that pause
When you hit your monthly action quota (500 free, 2,500 Basic, 10,000 Pro), workflows pause until the next cycle or until you upgrade. Triggers and flow controls don't count, only actions do.
- Count users in two columns: Team (business domain) and Client (everyone else).
- Check every employee's login email: Gmail means Client.
- Project your client count twelve months out: 250 is the expensive line.
- Budget a monthly line for extra users, even on yearly billing.
- Need the Softr badge gone? Start on Pro.
Is free enough, and what does an agency pay?
Two questions keep coming up in Softr's community forum: how far you can go without paying, and how to bill several clients without stacking subscriptions. Here are the numbers, worked out on the official price list.
What the free plan really allows
Free has no end date. You get 5 app users in total, 3 builders, 5K records in Softr's database, 500 workflow actions a month and 5 AI credits. That's enough to demo a mockup to a client, or for a personal tool on top of Airtable or Google Sheets.
It stops you in three places: no domain of your own, the Softr badge everywhere, and no sixth user. An 8-person internal directory already means paying.
Agency: one workspace or one per client?
Softr manages the plan and billing in each workspace's Plan and billing section, and counts users per workspace. Example with 4 clients of 30 users each:
One Pro workspace: $99 + 70 extra clients × $1 = $169, plus 3 domains at $13 = $208 a month. Four Pro workspaces: 4 × $99 = $396 a month, each plan including its own domain. The single workspace costs almost half, as long as you handle separation with permissions.
When to split anyway
Split workspaces when a client wants to pay for its own subscription, when its data must never sit next to anyone else's, or when it keeps the app after your engagement. In that case, open the workspace in the client's name from day one: moving it later is where the friction lives.
- Under 6 users and no need for your domain: stay on Free.
- Several small clients: one Pro workspace, one app per client, role-based access.
- Client pays its own bill: a workspace in its name.
- Every extra domain: $13 a month billed yearly.
How we size the real cost
We took Softr's official price list and billing docs, then read its community forum, G2 and Capterra to see what catches customers off guard. Each scenario starts from the cheapest plan that fits, billed yearly, and adds extra users at Softr's list rates. The math is ours; the unit prices are Softr's.
- Team usersPer user over quota$3 to $5
- Client usersPer user over quota$1 to $2
- BuildersPer extra builder$5 to $20
- DomainsPer extra domain, yearly$13
- DataRecords and actions per planQuotas
- FeaturesBadge, permissions, 2FA, SSOTiers
Estimates before tax. Adjust to your real user count.
What you actually pay per month
Six typical projects, from a prototype to a large portal. Shared assumptions: yearly billing, staff on business email addresses, one domain.
Our math on official list prices, billed yearly.
Prototype
Up to 5 users
- Free plan
- Enough to validate an idea
- Softr badge and Softr subdomain
Pocket internal tool
5 staff, 5 clients
- Basic, 1 builder
- Your domain, Softr badge stays
- Stuck at client number six
Client portal
6 staff, 40 clients
- Pro, within quotas
- Badge removed, role-based access
- 10 clients of headroom before overage
Growing portal
6 staff, 120 clients
- Pro: $99 + 70 clients × $1
- Still cheaper than Business
- The $70 is billed monthly
Team intranet
40 staff, no clients
- Pro: $99 + 30 Team × $3
- Business would cost $379
- Pro ceiling: 50 Team users
Large portal
300 clients, 20 staff
- Business: $329 + 200 clients × $2
- Pro can't go past 250 clients
- Business ceiling: 500 clients
Our calculations on the official 2026 price list. Deactivated users and builders added as app users don't count; the same email across several apps counts once.
Softr's monthly bill by number of clients
Softr's own docs list the unit prices but never add them up. Here is the full monthly bill for a client portal run by 5 staff on company email, billed yearly, as the client count grows. This is the table most US pricing guides skip.
Our math on Softr's official 2026 list prices, USD, billed yearly, 5 Team users.
10 clients
Pro required
- Basic stops at 5 clients
- Pro includes 50
- $1,188 a year
100 clients
Pro + 50 extras
- $99 + 50 × $1
- $1.49 per client
- Extras billed monthly
250 clients
Pro ceiling
- $99 + 200 × $1
- $1.20 per client, the lowest
- Archive dormant users to stay here
251 clients
Forced onto Business
- $329 + 151 × $2
- $332 more for one client
- $2.51 per client
500 clients
Business ceiling
- $329 + 400 × $2
- Past 500: Enterprise only
- About $13,500 a year
Builders added as app users, deactivated users and duplicate emails across apps don't count toward these totals.
Softr pricing vs the alternatives
Softr's entry price next to five tools we compared for the same jobs: client portals, internal tools, business apps. Each one bills on something different: users, workload units, builders or AI credits.
Entry prices published by each vendor, billed yearly.
Softr
Billed per app user
- Free plan: 5 users
- Extra clients $1 on Pro
- Airtable, Sheets, HubSpot or its own database
Glide
Billed per user and per update
- Free tier can't publish
- Strong on mobile
- Sheet writes cost extra
Bubble
Billed on workload units
- Free to build
- Most flexible, most technical
- Hard to forecast
WeWeb
Billed per seat plus hosting
- Highly custom front end
- Bring your own backend
- For technical builders
Retool
Billed per builder and user
- Free up to 5 users
- Deepest for internal tools
- Needs SQL or JavaScript
Stacker
Billed on AI credits
- No per-seat billing
- AI-generated portals
- Spend tracks AI usage
Entry prices taken from our reviews of each tool, themselves read on the vendors' official pricing pages in 2026.
Five alternatives, priced out
Softr is hard to beat for getting a portal live in a day. But depending on your user count, your team's technical depth or your mobile needs, another tool may cost less. For each one: when it wins on price, and what you give up.
For the full list, including tools not covered here, read our Softr alternatives page.
Glide: cheaper when the app lives on phones
4.1/5Glide turns a spreadsheet into a mobile app in hours. Explorer is $19 a month billed yearly, Maker $49, Business $199 with 30 business users included. It beats Softr when your app is mostly used on phones by a field team.
The catch: it also bills writes to your data source ($0.02 per update past the quota), so a data-entry-heavy app can cost more than planned. For a branded client portal, Softr is more direct.
At equal headcount, look at email addresses: on Glide Classic, business-email users are the ones you pay for, the reverse of Softr where they are the pricier type. For an internal team on company email, compare Glide Business ($199, 30 business users) with Softr Pro and 30 Team users ($99 + 20 × $3 = $159).
- Entry price
- $19/month (Explorer, yearly)
- Best for
- Field teams, mobile apps
- Limit
- Updates billed by volume
- 30 staff
- Softr $159, Glide $199
Bubble: for a real product, not a portal
4.2/5Bubble builds full web applications with logic, payments and APIs. To publish on your domain, budget $32 a month web-only on yearly billing, $59 with mobile. It beats Softr once you have hundreds or thousands of users, because Bubble doesn't bill per user.
The catch: the bill depends on the workload units your app burns, and a sloppy workflow can eat them fast. It also takes weeks to get comfortable.
At 250 clients Softr costs $299 a month; Bubble Starter web stays at $32 as long as your workload units hold. It's the one case where Bubble is clearly cheaper, if you invest the learning time.
- Entry price
- $32/month (Starter web, yearly)
- Best for
- SaaS, marketplaces
- Limit
- Usage-based cost, learning curve
- At 250 users
- Softr $299, Bubble from $32
WeWeb: a free-form front end, you bring the backend
4.0/5WeWeb gives you a highly customizable interface on the backend of your choice (Xano, Supabase, any API). Essential is $20 a month billed yearly, plus hosting from $13 per app. No per-end-user billing, which matters for a portal with hundreds of clients.
The catch: you need a separate backend, meaning a second subscription and a more technical profile than Softr asks for.
The real cost is WeWeb plus the backend. With Xano, add $85 a month billed yearly: $20 + $13 + $85 = $118, with no end-user cap. Past roughly 70 clients, that pair undercuts Softr Pro.
- Entry price
- $20/month + $13/app
- Best for
- Technical teams, big portals
- Limit
- Backend billed separately
- WeWeb + Xano
- About $118/month
Retool: internal tools for teams that code a little
4.3/5Retool is free up to 5 users, then $10 per builder per month on Team, plus every colleague who uses the apps ($5 a month on Team). It beats Softr on rich back-office tools wired straight into a SQL database.
The catch: you'll write some SQL or JavaScript, and it isn't built for a portal open to your customers (external users are priced separately).
For 1 builder and 50 colleagues using the apps, Retool Team comes to $10 + 50 × $5 = $260 a month, against $159 on Softr Pro ($99 + 20 extra Team users at $3). Retool earns its price through depth, not cost.
- Entry price
- $10/builder/month (Team)
- Best for
- Ops and data teams
- Limit
- Weaker for client portals
- 50 colleagues
- Retool $260, Softr $159
Stacker: describe the portal to AI, pay in credits
3.6/5Stacker generates portals and internal tools from a description, with AI agents included. Standard starts at $50 a month for 250 credits, with no per-seat billing and $100 of credits to try it.
The catch: every AI action draws on the balance, so spend follows usage. And the classic Airtable-synced Stacker is no longer the headline product.
Price doesn't follow headcount, it follows AI usage. A stable portal that rarely changes can live on $50 a month even with hundreds of members; a tool you reshape daily drains the balance fast.
- Entry price
- $50/month (250 credits)
- Best for
- AI-built portals
- Limit
- Variable AI spend
- Users
- Not billed per seat
Do you make a tool in this category? Email us: hello@hackceleration.com
So, is Softr expensive?
Under the 2026 pricing, Softr is cheaper than before to get started and pricier for big portals: the old Business plan included far more users. Here's when it's worth it, and how to pay less.
Good value if…
Your audience is known and bounded: a team, a few dozen clients, partners. At $99 a month on Pro you get a branded portal, role-based access and 50 clients included, shipped in days without a developer.
Too expensive if…
Your app targets a broad audience or hundreds of members. Past 250 clients, Business plus $2 per extra client quickly tops $600 a month. A tool that doesn't bill per user, such as Bubble or WeWeb, starts to make more sense.
Our take
Softr is still the shortest path from an Airtable base to a clean portal. Start free, go straight to Pro if the portal faces clients, pay yearly, and watch two numbers: Client users and Team users.
- Pay yearly: 2 months free, $240 a year saved on Pro.
- Deactivate inactive accounts every month: they drop out of the count.
- Add your builders as app users: they don't count.
- Nonprofit or school? Ask for the 50% discount.
- Add a card during the trial to stretch it from 7 to 14 days, and cancel before it ends if it isn't a fit.
- Bought yearly too fast? Softr refunds within 30 days of the first payment.
The tool price is not the whole project
The tools that replace Softr, ranked by use case.
You need a real backendSoftr vs XanoWhen to put Xano behind Softr, and what the pair costs (Xano from $85 a month billed yearly).
You're comparing with BubbleBubble vs SoftrPer-user pricing against usage pricing: which costs less for your project.
You want the full verdict on the toolSoftr reviewOur scores by criterion, Softr's strengths and limits beyond pricing.
The tool budget is settledSoftr AgencyWhat's left is the build: what we set up on Softr, how long it takes, where the budget starts.
You'd rather build the skill in-houseSoftr TrainingAn expert trains you on Softr one to one, starting from your real case.
Softr pricing FAQ
How much does Softr cost per month in 2026?
Softr is $0 on Free, $19 a month on Basic, $99 on Pro and $329 on Business, billed yearly. Billed monthly, the same plans cost $25, $119 and $395. Enterprise is custom. On top of that, users beyond your plan's quota are billed every month.Why do some sites still say Softr costs $49, $139 or $269?
Those are the legacy prices, and plenty of sites haven't updated them. Softr changed its plans in 2026: Basic, Pro and Business are now $19, $99 and $329 billed yearly. Customers who subscribed before the change keep their old plan and price as long as their subscription stays active.What's the difference between Team users and Client users?
A Team user shares a business email domain with a builder in your Softr workspace; everyone else is a Client user. Gmail and other free addresses always count as Client, even for employees. Since the two types have different quotas and prices, standardize your team's addresses before you choose a plan.How much does an extra user cost on Softr?
On Pro, an extra Client user is $1 a month and an extra Team user $3. On Business, $2 and $5. Basic allows no add-ons: past 5 Team or 5 Client users you have to move to Pro. Extra users are billed monthly, even on a yearly plan, after a 7-day grace period.Is Softr's free plan enough?
For a prototype, yes: 5 app users, 3 builders, 5K records and 500 workflow actions a month, with no time limit. For real use, no: there's no custom domain, the Softr badge shows, and user number six makes you pay.Which Softr plan removes the Softr branding?
Pro, at $99 a month billed yearly. Basic at $19 gives you a custom domain, but the app still carries the Softr badge. For a client portal under your own brand, Pro is the realistic starting budget.How long is the Softr free trial?
Seven days with Business-level features. Add a credit card and it stretches to 14 days; you're only charged at the end, and nothing is billed if you cancel first. Use it to count your real Team and Client users.Does Softr offer refunds?
Yes, a full refund within 14 days of the first payment on a monthly plan and within 30 days on a yearly plan. Just email Softr support. Handy if you went yearly before measuring your user count.Does Softr have discounts or coupon codes?
Yearly billing gives you the equivalent of 2 months free. Nonprofits and education get 50% off through an official application form. Beyond that, Softr has no standing coupon code, so be wary of sites that promise one.How much does Softr cost for an agency with several clients?
Softr handles the plan and billing in each workspace's Plan and billing section and counts users per workspace, so one workspace per client means one plan per client. For a handful of small portals, a single Pro workspace with several apps is cheaper, since a user present in several apps only counts once. Each extra domain is $13 a month billed yearly.
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