Resources · Make integration

rooom eventCloud Make integrationAutomate rooom eventCloud with Make.

Can the rooom eventCloud Make integration get your event data into other tools? Yes: it brings 15 modules, 7 actions and 8 searches, and no trigger. This page is for event teams new to Make: link your account, then build a first scenario step by step.

Try the rooom eventCloud integration on MakeSee the 15 modules

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What you can automate

What does the rooom eventCloud Make integration do?

The rooom eventCloud Make integration lets a Make scenario (the automation you build, a chain of modules) read what lives in your eventCloud account: conventions, events, stages, polls, QAS, users and tracking data. Each module is one brick of that chain. You link your account once with an API key, and every module reuses that connection.

A clean attendee roster elsewhere. List Users returns the users of your account one bundle at a time (a bundle is one item passed from one module to the next). Add the tool where the list should live with the + button and map each user into it.

Poll results that leave the platform. List Polls finds the polls, Get a Single Poll reads one of them. Put the pair in front of a spreadsheet or a chat app, and the results reach people who never log in to eventCloud.

Engagement data for reporting. List Tracking Events and List Tracking History expose the tracking records by name. They are the starting point for a report built in another tool.

Know the limits before you start. The app has no trigger, so a scenario starts on a schedule or on another app's event. None of the 15 modules is named for creating or editing data; Make an API Call is the way to reach the rest of the API. Make's own page for this app says its text was generated by AI from rooom's documentation, so check anything critical with rooom. If you get stuck, Make troubleshooting covers the usual errors, and Make training walks through scenario basics. Weighing both tools? Read n8n vs Make.

Connect

How do you connect rooom eventCloud to Make?

  1. 01

    Create an API key in eventCloud

    In rooom eventCloud, click your profile picture at the top right, then Settings and Integrations. Click New API Key, name it after its purpose, pick a validity period, click Create and copy the key shown on screen.

  2. 02

    Open the connection window in Make

    Add any rooom eventCloud module to your scenario and click Create a connection. The Connection name field is optional, but a clear name helps once you have several accounts linked.

  3. 03

    Paste the key and finish

    Enter the API key you copied as the credentials Make asks for, or follow the instructions on screen. The connection is then saved, and every other rooom eventCloud module in your scenarios can pick it from the list.

First scenario

Your first scenario with rooom eventCloud

GoalWhen the scheduled run starts, Make lists your rooom eventCloud events, then reads each one on its own with Get a Single Event.

  1. 01

    Create the scenario

    Go to the Scenarios page, create a new scenario and click the + in the middle of the editor. That empty circle becomes the first module of the chain.

  2. 02

    Add List Events

    Search for rooom eventCloud, pick List Events and select your connection, or click Create a connection if this is your first module. Each event it finds leaves as its own bundle.

  3. 03

    Chain Get a Single Event

    Click the + on the right of List Events, choose Get a Single Event and map the event coming from the previous module. Make runs it once per event found. Then click + again to add the tool where the events should land.

  4. 04

    Test with Run once

    Click Run once. Make executes the scenario a single time and shows, on each module, the bundles it received. Open them to check that the events match what you see in eventCloud.

  5. 05

    Schedule it and switch it on

    Click the clock on List Events: a new scenario runs every 15 minutes by default, which is also the shortest interval on the Free plan. Keep or change it, then turn the scenario on.

Modules

What each rooom eventCloud module does

rooom eventCloud gives you 15 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

rooom eventCloud1

Get a Single Convention

ActionIn the docs only

Pulls one convention out of your eventCloud account and hands it to the next module as a single bundle, so the mapping stays short and readable.

When to use it
the scenario already knows which convention matters, because an earlier module or another app passed it along, and you want that record alone.
Watch out
it does not search. If nothing upstream tells it which convention to read, put List Conventions before it.
rooom eventCloud2

Get a Single Event

ActionIn the docs only

One event and nothing else: this module fetches a single event from rooom eventCloud and passes it on as one bundle for the modules that follow.

When to use it
right after List Events, to read each event on its own once you have mapped it from the search. It is the second brick of the first scenario above.
Watch out
behind a search, it runs once per bundle, so ten events mean ten operations for this module alone.
rooom eventCloud3

Get a Single Poll

ActionIn the docs only

Handy when one poll is all you care about: the module reads that poll from eventCloud and gives the rest of the scenario a single bundle to map into a sheet, a message or a report.

When to use it
a session is over and the result of its poll should reach people who never open the platform.
Watch out
none of the 15 modules is named for editing data. To change a poll, look at Make an API Call.
rooom eventCloud4

Get a Single QAS

ActionIn the docs only

Returns one QAS record from rooom eventCloud as a single bundle. Make shows the object under that exact name, so open it in your account to see what it holds for your events.

When to use it
a follow-up concerns one specific QAS entry, and reading the whole set with List QAS would be wasted work.
Watch out
run the module once with Run once and read its output before mapping anything, since the page cannot tell you its fields.
rooom eventCloud5

Get a Single Stage

ActionIn the docs only

Stages get their own reader: this module brings back one stage of your eventCloud setup as a single bundle, ready to map into whatever comes next.

When to use it
you track what happens on one particular stage and want its record in another tool without listing every stage first.
Watch out
it reads one stage at a time. For several stages, List Stages is the right brick.
rooom eventCloud6

Get a Single User

ActionIn the docs only

Looks up one user of your eventCloud account and gives you that person as one bundle, which is easier to map than a full list when only one profile is needed.

When to use it
another app sends you a user, for example a support request, and the scenario needs the matching eventCloud record.
Watch out
the module needs to know which user to read. When you do not have that yet, List Users comes first.
rooom eventCloud7

List Conventions

SearchIn the docs only

Gives you every convention of the account in one pass. As a search, it can return zero, one or several bundles, one per convention found.

When to use it
at the start of a scheduled scenario, when the next steps should run for each convention you host rather than for a single one.
Watch out
every convention it returns triggers the following modules once, and each run counts as an operation on your Make plan.
rooom eventCloud8

List Events

SearchIn the docs only

This search collects the events of your eventCloud account and sends each one down the scenario as its own bundle, so later modules handle them one by one.

When to use it
as the first module of a scheduled scenario that keeps another tool in step with your event catalogue, like the first scenario on this page.
Watch out
click Run once before activating to see how many bundles come back, because that number drives the operations the rest of the scenario uses.
rooom eventCloud9

List Polls

SearchIn the docs only

Brings back the polls stored in rooom eventCloud as separate bundles, which turns a batch of audience votes into items the next modules can file away.

When to use it
after a conference day, to gather every poll in one run and push them to the spreadsheet your team reviews.
Watch out
a search can return nothing. Test with Run once on an account that has polls, or the next modules have no data to show you.
rooom eventCloud10

List QAS

SearchIn the docs only

Where Get a Single QAS reads one record, this search returns all the QAS entries it finds, each one travelling through the scenario as a separate bundle.

When to use it
you want the whole QAS set of your account moved to another tool in one run, for the team that prepares answers after a session.
Watch out
check the bundles in Run once first. Their content is not described anywhere on this page, so read it before you map it.
rooom eventCloud11

List Stages

SearchIn the docs only

Lays out the stages of your eventCloud setup as a set of bundles, one per stage, so a single scenario can act on each of them in turn.

When to use it
you run several stages and want an up-to-date overview of them in a shared document or a project tool.
Watch out
modules placed after it repeat for every stage returned. Keep that chain short when your account holds many stages.
rooom eventCloud12

List Tracking Events

SearchIn the docs only

Opens the door to the tracking side of eventCloud: this search returns tracking events as bundles you can count, filter or send to a reporting tool.

When to use it
marketing wants engagement data from a virtual event inside the dashboard it already reads, instead of inside the platform.
Watch out
tracking data can add up quickly, and each bundle that reaches a later module costs one operation there. Watch the count in Run once.
rooom eventCloud13

List Tracking History

SearchIn the docs only

Brings the tracking history of your account into Make, bundle by bundle, so what was recorded over time can be kept or analysed outside eventCloud.

When to use it
you archive past activity in a spreadsheet or a database once an event closes, for a later review with your client.
Watch out
its name sits close to List Tracking Events. Run both once and compare what they return before you pick one for the scenario.
rooom eventCloud14

List Users

SearchIn the docs only

Returns the users of your eventCloud account, one bundle per person, which is the quickest way to feed a roster into a CRM, a mailing tool or a sheet.

When to use it
sales needs the people behind an event in the tool it works in, without an export from the platform.
Watch out
each user returned runs the following modules once. On the Free plan, keep an eye on operations when your user base is large.
rooom eventCloud15

Make an API Call

ActionIn the docs only

Reaches any endpoint of the rooom eventCloud API from your scenario, with the same connection as the other modules, when none of the other modules covers what you need.

When to use it
you want to create or change something in eventCloud, since the listed modules are all named for reading.
Watch out
you have to know the endpoint from rooom's API documentation. Make's page on this app is AI-generated, so confirm details with rooom.
Need help

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FAQ

Questions about rooom eventCloud and Make

01Is the rooom eventCloud Make integration free?
Yes, on the Make side. rooom eventCloud is a standard app, so all 15 modules work from the Free plan. That plan allows 2 active scenarios, a scheduled run every 15 minutes at the shortest, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute and remove the cap on active scenarios. Usage is counted in operations, one per module per bundle. You still need a rooom account and an API key, and rooom's own subscription terms are on its pricing page.
02What do you need to connect rooom eventCloud to Make?
A rooom eventCloud account and an API key. To create the key, click your profile picture in eventCloud, open Settings, then Integrations, and click New API Key. Give it a name that describes its purpose, choose a validity period, click Create and copy the key displayed. In Make, add a rooom eventCloud module, click Create a connection, optionally name it, and enter the key as the credentials. That single connection then serves every rooom eventCloud module you add later.
03Does rooom eventCloud trigger Make scenarios in real time?
No. The app has no trigger module in Make, neither scheduled nor instant, so eventCloud cannot start a scenario by itself. You have two ways to begin. Put a search such as List Events first and let Make's schedule run it: every 15 minutes by default, 15 minutes at the shortest on the Free plan, 1 minute on paid plans. Or start the scenario with a trigger from another app and use the rooom eventCloud modules after it. Either way, the data is read when the scenario runs, not the moment it changes.
04What if a rooom eventCloud module you need is missing in Make?
Use Make an API Call. It calls any endpoint of the rooom eventCloud API from the scenario with the connection you already have, which covers what the 15 listed modules leave out, such as creating or editing data, since the listed ones are all named for reading. You will need rooom's API documentation to know which endpoint to call. Keep in mind that Make's page for this app states it was generated by AI from rooom's documentation and may contain mistakes, so check important details directly with rooom.
05Should you use Make or n8n for rooom eventCloud?
It depends on what you check for. On Make, rooom eventCloud offers 15 modules, 7 actions and 8 searches, no trigger, and Make an API Call for the rest of the API, all from the Free plan. Many apps also have an n8n node, but this page does not confirm one for rooom eventCloud, so look it up before you decide. Compare the modules each tool offers for this app, how a scenario starts without a trigger, and which tool your team already runs. The n8n vs Make comparison linked above lays out the general criteria.
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