Resources · Make integration

Teamleader Make integrationAutomate Teamleader with Make.

Can Make run the busywork around your Teamleader deals, invoices and projects? Yes: the Teamleader Make integration offers 80 modules, including 19 triggers. This guide shows how to link your account, then build and switch on a first scenario.

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What you can automate

What can the Teamleader Make integration do for you?

The Teamleader Make integration links your Teamleader account to Make, a visual tool where you chain apps together without code. Each automation is a scenario, built from modules: a trigger that watches Teamleader, then actions that create, update or fetch companies, contacts, deals, invoices, projects, tasks and events.

A yes turns into a project. Watch Accepted Deals starts the scenario when a customer accepts, Create a Project V2 opens the project and Create a Task hands the kickoff to the right person. Nobody retypes the deal.

Paid invoices close the loop. Watch Paid Invoices reacts to the payment, Get an Invoice reads the details and the next module thanks the customer or updates your cash sheet. Download an Invoice can also fetch the file, ready for a storage app to file it in a shared folder.

One address book everywhere. Watch Contact Updated pushes each edit to your mailing tool, while Search Contacts and Link a Contact to a Company keep people attached to the right account.

Beyond the listed modules, Make an API Call reaches the rest of the Teamleader API with the same connection. Several project modules come in a V1 (Legacy) and a V2 edition: pick the one that matches your account. To weigh the tool itself, read the Make review; to compare it with another automation tool, see n8n vs Make; and if you would rather be trained, there is Make training.

Connect

How do you connect Teamleader to Make?

  1. 01

    Add a Teamleader module

    In your scenario, add any Teamleader module and click Create a connection. A connection is your Teamleader account linked to Make once, then reused by every Teamleader module. For an instant module, click Create a webhook first.

  2. 02

    Name it and save

    The Connection name field is optional, but a clear name helps when you manage several accounts. Leave Show advanced settings closed unless you use your own integration credentials, then click Save.

  3. 03

    Approve access in Teamleader

    If Teamleader asks, log in and confirm that Make may access your account. Back in the editor, the connection appears in the module and Make can now list your Teamleader data.

First scenario

Your first scenario: from accepted deal to project

GoalWhen a deal is accepted in Teamleader, Make opens the project and assigns a first task.

  1. 01

    Create the scenario

    On the Scenarios page, create a new scenario and click the big + to add the first module.

  2. 02

    Set the trigger

    Search for Teamleader, choose Watch Accepted Deals, click Create a webhook, then Create a connection and follow the steps above.

  3. 03

    Add the project

    Click the + to the right of the trigger, add Create a Project V2 and map data from the accepted deal into its fields.

  4. 04

    Add the kickoff task

    Add Create a Task after the project, and map the project created just before, so the task is attached to it from day one.

  5. 05

    Test with Run once

    Click Run once, then accept a test deal in Teamleader. Open each module's bubble to read the bundles it received and check the project.

  6. 06

    Switch it on

    When the test looks right, turn the scenario on. Since the trigger is instant, Teamleader wakes it for each accepted deal.

Triggers

The triggers: what can start a scenario

19 modules start a scenario when something happens in Teamleader. A scheduled trigger is checked by Make on the scenario's schedule; an instant one is called by Teamleader as soon as it happens.

Teamleader1Watch Companies

Watch Companies

Instant trigger

In MakeTriggers when a new company is added.

You get a fresh bundle (one item handed to the next module) each time a new company lands in Teamleader, ready to copy into your mailing tool, your spreadsheet or a welcome sequence.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A sales rep adds a new customer account and you want the finance or support side to know about it without anyone retyping the name.
Watch out
When you add this module, Make asks you to click Create a webhook before Create a connection. Skip the webhook and nothing will ever reach the scenario.
Teamleader2Watch Companies Updated

Watch Companies Updated

Scheduled trigger

In MakeTriggers when a company has been updated.

This one hands you the companies whose record has changed, collected by Make on its own rounds instead of pushed by Teamleader. It is one of only 2 scheduled triggers in the app.

How it fires
Scheduled. Make checks Teamleader on the scenario's schedule, which is every 15 minutes by default, and picks up what changed since the last check.
When to use it
You prefer a batch of changed accounts gathered on the scenario's clock, for example to refresh a reporting sheet, rather than one run per edit.
Watch out
Do not describe it to your team as live. If you need each edit the moment it happens, the instant sibling Watch Company Updated is the better pick.
Teamleader3Watch Company Updated

Watch Company Updated

Instant trigger

In MakeTriggers when a company has been updated.

Each edit on a company record in Teamleader starts your scenario right away, carrying the updated account so you can mirror it in another tool.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A company changes its billing address or VAT details and your accounting software must hold the same data before the next invoice goes out.
Watch out
Several saves on the same record mean several runs, and each module in each run costs an operation (one execution of one module, the unit Make counts on your plan). Add a filter if only some edits matter.
Teamleader4Watch Contacts

Watch Contacts

Instant trigger

In MakeTriggers when a new contact is added.

New people in your Teamleader address book flow straight into Make, one bundle per contact, so a newsletter tool or a follow-up task can pick them up.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A trade show badge scan ends up as a contact in Teamleader and you want that person added to a nurturing list without retyping anything.
Watch out
The trigger fires on creation only. Contacts edited later need Watch Contact Updated or its scheduled twin.
Teamleader5Watch Contacts Updated

Watch Contacts Updated

Scheduled trigger

In MakeTriggers when a contact has been updated.

Make collects every contact that changed since its last visit and passes them on as a batch. With Watch Companies Updated, it is the other scheduled trigger of the app.

How it fires
Scheduled. Make checks Teamleader on the scenario's schedule, which is every 15 minutes by default, and picks up what changed since the last check.
When to use it
You keep a mailing tool or a shared sheet in line with Teamleader and a delay between the edit and the sync does not hurt anyone.
Watch out
The first module's schedule sets the pace; on the Free plan the shortest gap between two scheduled runs is 15 minutes.
Teamleader6Watch Contact Updated

Watch Contact Updated

Instant trigger

In MakeTriggers when a contact has been updated.

As soon as someone changes a contact in Teamleader, your scenario receives the fresh version and can push it wherever that person is also stored.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A customer updates their email address through your account manager and your support desk must stop writing to the old one.
Watch out
Contacts and companies are separate objects in Teamleader: a change on the company does not fire this trigger.
Teamleader7Watch Deals

Watch Deals

Instant trigger

In MakeTriggers when a new deal is created.

Every new deal opened in Teamleader lands in your scenario, so you can announce it to the team or prepare the paperwork without switching screens.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
You post each new opportunity in a team chat channel, or open a folder for it in your file storage.
Watch out
This trigger reacts to creation. A deal moving forward in the pipeline is the job of Watch Deal Phases.
Teamleader8Watch Accepted Deals

Watch Accepted Deals

Instant trigger

In MakeTriggers when a deal is accepted.

The moment a deal is marked as accepted, Make gets it, which makes this the natural starting point for everything that happens after a customer says yes.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A signed quote should open a project, notify delivery and prepare the first invoice draft, all from the same event.
Watch out
Test with a deal you can accept safely. Run once waits for a real event, so you have to accept one in Teamleader while the scenario listens.
Teamleader9Watch Deal Phases

Watch Deal Phases

Instant trigger

In MakeTriggers when a deal enters a different phase.

You are told each time a deal enters a different phase of your pipeline, with the deal attached, so every step of the sales process can trigger its own follow-up.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
Moving a deal to a negotiation phase should create a reminder task for the account manager, or alert the sales lead.
Watch out
It fires on every phase change. Put a filter right after it so that only the phase you care about continues down the scenario.
Teamleader10Watch Booked Invoices

Watch Booked Invoices

Instant trigger

In MakeTriggers when an invoice has been booked.

A booked invoice, the one that leaves draft and becomes final in Teamleader, reaches your scenario at once and can feed your accounting side.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
Your accountant wants every final invoice copied into a bookkeeping tool or a finance spreadsheet, without exports by hand.
Watch out
Drafts do not fire it. If your scenario books invoices itself with Book an Invoice, make sure it does not also listen to them in a way that starts a loop.
Teamleader11Watch Sent Invoices

Watch Sent Invoices

Instant trigger

In MakeTriggers when an invoice has been sent.

Each invoice sent to a customer from Teamleader starts the scenario, which lets you log the sending or plan what happens if the payment does not follow.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
You want a follow-up task created for the account manager as soon as the invoice leaves, or a line added to a collections board.
Watch out
Sending and booking are two different events. Pick the one that matches your process, not both, or the same invoice will run through twice.
Teamleader12Watch Paid Invoices

Watch Paid Invoices

Instant trigger

In MakeTriggers when an invoice is paid.

Payment recorded, scenario started: this trigger hands you the paid invoice so you can close the loop with the customer and your team.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A paid invoice should send a thank-you email, update a cash dashboard or unlock the next phase of a project.
Watch out
Build the rest of the scenario around the invoice you receive; to read more details about it, add Get an Invoice as the next module.
Teamleader13Watch Users Deactivated

Watch Users Deactivated

Instant trigger

In MakeTriggers when a user has been deactivated.

When an account of your own team is deactivated in Teamleader, the scenario hears about it and can start the offboarding steps elsewhere.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A colleague leaves and their access to shared drives, chat or other tools must be removed without waiting for someone to remember.
Watch out
This watches Teamleader users, meaning your staff, not customer contacts. Test it on a dummy user rather than a real colleague.
Teamleader14Watch Milestones

Watch Milestones

Instant trigger

In MakeTriggers when a new milestone has been added.

New milestones added to your Teamleader projects arrive in Make one by one, so the key dates of a project can live in the tools your team checks.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
You copy each milestone into a shared calendar or a planning board seen by people who never open Teamleader.
Watch out
It reacts to new milestones only. When a date moves on an existing milestone, Watch Milestone Updated is the one that hears it.
Teamleader15Watch Milestone Updated

Watch Milestone Updated

Instant trigger

In MakeTriggers when a milestone has been updated.

A milestone that changes in Teamleader, a date pushed back for instance, reaches your scenario straight away.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
The delivery date of a project slips and the customer or the internal team should be told without anyone writing the email by hand.
Watch out
Pair it with Watch Milestones only if you need both creation and edits; otherwise one trigger per scenario keeps things readable.
Teamleader16Watch Projects (Legacy)

Watch Projects (Legacy)

Instant trigger

In MakeTriggers when a new project has been created. Available only for Teamleader V1.

This trigger fires on each new project in the older edition of Teamleader projects. It is marked as available only for Teamleader V1.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
Your account still runs on V1 projects and you want each new one to open a folder or a channel for the team.
Watch out
On a V2 account, use Watch Projects V2 instead. The Legacy label means this module serves older setups.
Teamleader17Watch Projects Updated V2

Watch Projects Updated V2

Instant trigger

In MakeTriggers when a project is updated. Available only for Teamleader V2.

Edits on a V2 project come to Make as they happen, so the status of work in progress can follow in your other tools.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
A project manager changes a project and your client portal or reporting sheet must show the same state.
Watch out
This one is available only for Teamleader V2. On V1, the matching trigger is Watch Project Updated (Legacy).
Teamleader18Watch Projects V2

Watch Projects V2

Instant trigger

In MakeTriggers when a new project is created. Available only for Teamleader V2.

Each project created in the V2 edition of Teamleader projects kicks off the scenario, carrying the new project for the following modules.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
New projects should come with a standard set of tasks, a shared folder or a kickoff message, built without manual setup.
Watch out
It reacts to creation only, and only on Teamleader V2. For edits, pick Watch Projects Updated V2.
Teamleader19Watch Project Updated (Legacy)

Watch Project Updated (Legacy)

Instant trigger

In MakeTriggers when a project has been updated. Available only for Teamleader V1.

On an account that uses the older project edition, this trigger reports every project update to Make as soon as Teamleader saves it.

How it fires
Instant. Teamleader calls Make through a webhook (a push message sent the moment something happens) as soon as the event takes place, so the scenario starts without waiting for a schedule.
When to use it
Your team works on V1 projects and a change of status must reach your reporting or your customer updates.
Watch out
Available only for Teamleader V1. If your projects run on V2, it will not match them: take Watch Projects Updated V2.
Modules

The modules: what Make can do in Teamleader

Teamleader gives you 61 modules in 12 groups. For each one: what it does for you, when to reach for it, and what to watch out for.

Company

5 modules
Teamleader1

Search Companies

Search

In MakeSearches for companies or lists them all.

You can pull a list of companies from Teamleader, filtered or complete, and feed each one to the next module as its own bundle.

When to use it
Before creating an account, check whether it already exists, or export every company to a sheet for a cleanup.
Watch out
A search can return zero, one or many results. Plan what the scenario does when it finds nothing, and when it finds two.
Teamleader2

Create a Company

Action

In MakeCreates a new company.

A new company record appears in Teamleader, filled from the data of an earlier module, without anyone typing it in.

When to use it
A form on your website or a signed contract in another tool should give birth to the customer account in Teamleader.
Watch out
Run Search Companies first when the same company might already exist, or you will end up with duplicates.
Teamleader3

Get a Company

Action

In MakeGets information about a company.

Hand it the ID of a company and you receive the full record, which lets later modules use information the trigger did not carry.

When to use it
A deal or an invoice points to a company and you need that company's details to write an email or fill a document.
Watch out
It works on one company whose ID you already know. To find a company by other criteria, reach for Search Companies.
Teamleader4

Update a Company

Action

In MakeUpdates a company's information.

Changes made elsewhere flow back into the company record in Teamleader, so the CRM stays the place where the truth lives.

When to use it
Your billing tool or a customer portal holds newer company data and Teamleader must reflect it.
Watch out
Map only the fields you mean to change; check in a Run once test that nothing else gets overwritten by an empty value.
Teamleader5

Delete a Company

Action

In MakeDeletes a company.

This module removes a company from Teamleader for good, as part of a cleanup driven by rules instead of clicks.

When to use it
You merge duplicates or honor a deletion request coming from another system.
Watch out
A deletion cannot be undone from Make. Put a filter before it and test on a dummy company first.

Contact

7 modules
Teamleader6

Search Contacts

Search

In MakeSearches for contacts or lists them all.

Contacts matching your search, or the whole address book, come out of Teamleader one bundle at a time for the rest of the scenario.

When to use it
You need to know whether an email already belongs to a contact before creating one, or to export people for a campaign.
Watch out
Each contact found runs the following modules once, and every run counts operations. Narrow the search when you can.
Teamleader7

Create a Contact

Action

In MakeCreates a new contact.

New person, new Teamleader contact: the module writes the record from data collected by another app, a form or an email.

When to use it
Leads from a landing page or a webinar platform should appear in Teamleader without a copy and paste session.
Watch out
Duplicates happen fast with contacts. Check with Search Contacts, then create only when nothing comes back.
Teamleader8

Get a Contact

Action

In MakeGets information about a contact.

You get the complete record of one contact from its ID, handy when a trigger only gives you part of the picture.

When to use it
An invoice or a deal involves a person and the next step needs their full details, such as a personalized email.
Watch out
You need the contact's ID. If all you have is an email or a name, start with Search Contacts.
Teamleader9

Update a Contact

Action

In MakeUpdates a contact's information.

The contact in Teamleader receives the new information coming from another tool, so the sales team always calls the right number.

When to use it
Someone updates their details in your newsletter tool or support desk and the CRM must follow.
Watch out
Test with Run once and read the result: a field mapped from an empty value may clear what was there.
Teamleader10

Delete a Contact

Action

In MakeDeletes a contact.

The module wipes a contact from Teamleader, which is useful when deletions must happen the same way every time.

When to use it
A person asks to be removed from your records and several tools, Teamleader included, must forget them.
Watch out
No undo from Make. Filter carefully, and keep a trace of the deletion in a sheet or log if you need proof later.
Teamleader11

Link a Contact to a Company

Action

In MakeLinks a contact to a company.

This ties a person to a company in Teamleader, so the contact shows up in the right account and nobody wonders who they work for.

When to use it
A new contact comes in with a company name: search or create the company, then link the two in the same scenario.
Watch out
Both records must exist before the link. Put this module after the ones that create or find them.
Teamleader12

Unlink a Contact from a Company

Action

In MakeUnlinks a contact from a company.

The module removes the tie between a contact and a company while keeping both records, which fits people who change jobs.

When to use it
A contact leaves a client company and should no longer appear among that account's people.
Watch out
Unlinking is not deleting. If the person must disappear completely, the module you want is Delete a Contact.

Deals

5 modules
Teamleader13

Search Deals

Search

In MakeSearches for deals or lists them all.

Deals matching your criteria, or all of them, come out of Teamleader so you can report on them or act on each one.

When to use it
You build a pipeline summary in a spreadsheet, or look for an open deal linked to a company before creating another.
Watch out
A large pipeline means many bundles and many operations downstream. Filter the search before feeding a loop of actions.
Teamleader14

Create a Deal

Action

In MakeCreates a new deal.

A new deal opens in Teamleader from the information gathered by another app, so no opportunity waits for someone to log it.

When to use it
A quote request on your website or a qualified lead from a campaign should start a deal right away.
Watch out
Deals usually hang off a company or a contact. Create or find that record first and map it into this module.
Teamleader15

Get a Deal

Action

In MakeGets information about a deal.

Give it a deal ID and it returns the full deal, ready for a message, a document or a decision further down the scenario.

When to use it
A trigger on a phase change passes you a deal and you need more of its details to write to the customer.
Watch out
One deal at a time, by ID. To look for deals by other criteria, use Search Deals.
Teamleader16

Update a Deal

Action

In MakeUpdates a deal.

You change a deal in Teamleader from the outside, keeping the pipeline accurate when events happen in other tools.

When to use it
A signature in an e-signature tool or a payment elsewhere should move the deal or change its information.
Watch out
Watch Deal Phases will fire if this module moves the deal to another phase. Avoid a scenario that listens to its own changes.
Teamleader17

Delete a Deal

Action

In MakeDeletes a deal.

This one erases a deal from Teamleader, useful for automated cleanups of test data or duplicates.

When to use it
Test deals created while building scenarios should disappear once validation is over.
Watch out
Deleting is final. A deal lost to a competitor is usually better kept, so reserve this for true mistakes.

Invoice

6 modules
Teamleader18

Get an Invoice

Action

In MakeGets information about an invoice.

You receive everything Teamleader holds about one invoice, which the invoice triggers alone may not provide.

When to use it
A paid or sent invoice starts the scenario and you need its details to fill an email, a sheet or a bookkeeping entry.
Watch out
Pass it the invoice's ID. To browse invoices by other criteria, Search Invoices is the right module.
Teamleader19

Search Invoices

Search

In MakeSearches for invoices or lists them all.

A set of invoices, filtered or complete, leaves Teamleader and heads to your reporting or reminder steps.

When to use it
You gather outstanding invoices for a collections board, or export a batch for your accountant.
Watch out
Each invoice found runs the following modules. Keep an eye on the operation count when the list is long.
Teamleader20

Download an Invoice

Action

In MakeDownload an invoice in a specific format.

The module fetches the invoice file itself in the format you pick, so you can store it, attach it or archive it.

When to use it
Every booked invoice should be saved in a shared folder or attached to an email sent from another tool.
Watch out
The Free plan of Make handles files up to 5 MB. Keep that in mind if your invoices carry heavy attachments.
Teamleader21

Get an Invoice URL

Action

In MakeRetrieves an URL of an invoice specified by ID.

Instead of the file, you get a link to the invoice, lighter to pass along in a message or a record.

When to use it
You want to drop a link to the invoice in a chat message or a customer portal rather than carry the file.
Watch out
Despite its technical name, this module returns a URL, not a file. Use Download an Invoice when you need the document.
Teamleader22

Draft an Invoice

Action

In MakeDrafts a new invoice.

A new invoice draft appears in Teamleader, prepared from data that already lives in your other tools.

When to use it
An accepted deal or finished project work should lead to a draft the finance team only has to check.
Watch out
A draft is not final. Book it with Book an Invoice once checked, or let a person do it in Teamleader.
Teamleader23

Book an Invoice

Action

In MakeBooks a draft invoice.

This turns a draft invoice into a booked one, the step that makes it final in Teamleader.

When to use it
Your scenario drafts invoices and a validation step, such as an approval in another tool, gives the green light to book them.
Watch out
Booking fires Watch Booked Invoices. If the same scenario listens to it, you create a loop.

User

1 module
Teamleader24

Get a User

Action

In MakeGets information about a user.

You retrieve one Teamleader user, meaning a member of your team, to know who owns a record or who to notify.

When to use it
A deal or a task names a user and you need that person's details to send them a message in another tool.
Watch out
Users are your staff, not your customers. For customers, the Contact modules are the ones you want.

Project V2

12 modules
Teamleader25

Search Projects V2

Search

In MakeSearches for projects or lists them all. Available only for Teamleader V2.

Projects of the V2 edition come out of Teamleader, all or filtered, so you can report on them or act on each one.

When to use it
You build a list of active projects for a status review, or check if a project already exists for a deal.
Watch out
Available only for Teamleader V2. On a V1 account, use Search Projects (Legacy).
Teamleader26

Create a Project V2

Action

In MakeCreates a new project. Available only for Teamleader V2.

A project opens in Teamleader V2 from what happened elsewhere, typically a deal that the customer just accepted.

When to use it
After Watch Accepted Deals, create the project so the delivery team can start right away.
Watch out
Available only for Teamleader V2. Chain Create a Project Line after it to add groups, tasks or materials.
Teamleader27

Get a Project V2

Action

In MakeRetrieves a project specified by ID. Available only for Teamleader V2.

One V2 project, found by its ID, with its details for the modules that follow.

When to use it
A project trigger or a search gives you an ID and the next step needs the full project to write an update.
Watch out
Needs the project ID, and works only on Teamleader V2.
Teamleader28

Update a Project V2

Action

In MakeUpdates a project specified by ID. Available only for Teamleader V2.

Changes coming from another tool land on the V2 project in Teamleader, so everyone sees the same state.

When to use it
A client approves a phase in your portal and the project in Teamleader must reflect it.
Watch out
Watch Projects Updated V2 will fire on this change; do not listen to it in the same scenario.
Teamleader29

Close a Project V2

Action

In MakeCloses a project specified by ID. Available only for Teamleader V2.

The module closes a V2 project, the clean way to mark delivered work as done without opening Teamleader.

When to use it
The last invoice of a project is paid, or the final deliverable is approved, and the project can be closed.
Watch out
Closing is reversible with Reopen a Project V2, unlike Delete a Project V2.
Teamleader30

Reopen a Project V2

Action

In MakeReopens a project specified by ID. Available only for Teamleader V2.

A closed V2 project comes back to life, ready for new work or new tasks.

When to use it
A customer asks for extra work on a finished project and a signed follow-up deal should reopen it.
Watch out
Only for Teamleader V2, and only on a project that was closed, not deleted.
Teamleader31

Delete a Project V2

Action

In MakeRemoves a project specified by ID. Available only for Teamleader V2.

This removes a V2 project from Teamleader entirely, meant for mistakes and test projects.

When to use it
A project created by a scenario during testing, or by error, must go away.
Watch out
There is no undo. For finished work, Close a Project V2 keeps the history.
Teamleader32

Search Project Lines

Search

In MakeLists all types Project lines such as Groups, Tasks, and Materials.

Groups, tasks and materials of a project, the lines of its structure, come out one bundle each.

When to use it
You want to count remaining tasks, or copy the project structure into a planning tool.
Watch out
Each line found runs the next modules. Filter by type when you only need tasks, for example.
Teamleader33

Create a Project Line

Action

In MakeCreates a new Group, Task or Material for the specified project.

You add a group, a task or a material to a project, which lets a scenario lay out a standard project structure.

When to use it
Every new project should start with the same groups and tasks, created right after the project itself.
Watch out
The project must exist first. Place this module after Create a Project V2 and map its ID.
Teamleader34

Get a Project Line

Action

In MakeRetrieves information about Project line, Group, Task, or Material by its ID.

One project line, whether a group, a task or a material, comes back with its information from its ID.

When to use it
A search returned line IDs and you need the details of one of them before updating it or reporting on it.
Watch out
It works line by line. To find lines, start with Search Project Lines.
Teamleader35

Update a Project Line

Action

In MakeUpdates details or settings of selected Group, Material or Task.

You adjust a group, a task or a material of a project from another tool, and the project plan stays accurate.

When to use it
A change of scope agreed with the customer must update the matching line in Teamleader.
Watch out
Know which line you are touching: get its ID from Search Project Lines or from the module that created it.
Teamleader36

Delete a Project Line

Action

In MakeDeletes project Task, Material, or project Group.

This removes a task, a material or a group from a project, to keep the plan free of lines nobody will use.

When to use it
A scope reduction drops a part of the project and the matching lines should go.
Watch out
Deleting a group may affect what sits under it. Test on a copy of a project before running it on real ones.

Event

3 modules
Teamleader37

Create an Event

Action

In MakeCreates a new event.

A new event lands in the Teamleader calendar, created from a booking or a signal in another tool.

When to use it
A meeting booked through a scheduling tool should also appear in Teamleader, next to the customer's record.
Watch out
If the booking tool can also change or cancel meetings, plan Update an Event and Cancel an Event too.
Teamleader38

Update an Event

Action

In MakeUpdates an event specified by ID.

An existing Teamleader event receives new details, by its ID, so the calendar follows what changed elsewhere.

When to use it
A customer moves a meeting in your booking tool and Teamleader should show the new slot.
Watch out
You need the event ID. Save it in a spreadsheet when the scenario creates the event, so the update can find it later.
Teamleader39

Cancel an Event

Action

In MakeCancels an event specified by ID.

The module cancels a Teamleader event by its ID, keeping calendars in line when plans fall through.

When to use it
A booking is canceled in another tool and the matching Teamleader event should follow.
Watch out
Keep the link between the two tools' IDs, otherwise the scenario will not know which event to cancel.

Task

6 modules
Teamleader40

Create a Task

Action

In MakeCreates a new task.

A to-do appears in Teamleader for your team, created by an event somewhere in your tools rather than by memory.

When to use it
An invoice is sent, a deal changes phase or a form arrives, and someone must act: create a task for them.
Watch out
Pick the owner carefully. A task nobody is assigned to tends to stay open.
Teamleader41

Update a Task

Action

In MakeUpdates a task specified by ID.

This module changes an existing Teamleader task instead of creating a second one next to it. You point the module at the task by its ID and map the new values from earlier modules.

When to use it
A support ticket in your helpdesk gets a new priority and the matching follow-up task in Teamleader should reflect it.
Watch out
The module needs the task ID; get it from Create a Task earlier in the scenario or from a trigger that carries it.
Teamleader42

Complete a Task

Action

In MakeMarks a task completed.

This module ticks a task off in Teamleader for you, so your team's to-do list stays accurate without anyone clicking through the CRM. It acts on one task, identified by its ID.

When to use it
A signed document comes back through your e-signature app and the task that was waiting on it can close itself.
Watch out
If the work turns out unfinished, Reopen a Task puts the same task back on the list.
Teamleader43

Reopen a Task

Action

In MakeReopens a task specified by ID.

This module brings a completed task back to open, keeping its history instead of making you create a fresh one. It is the natural counterpart of Complete a Task.

When to use it
A customer replies to a thread you thought was settled, and the task tied to that customer needs attention again.
Watch out
It only makes sense on a task that is already completed, so keep the task ID from the earlier step at hand.
Teamleader44

Delete a Task

Action

In MakeDeletes a task specified by ID.

This module removes a task from Teamleader entirely. Pick it when a task should disappear rather than be marked done, for example a to-do created by mistake by an earlier test run.

When to use it
A deal is dropped and the tasks generated for it no longer mean anything to your team.
Watch out
A deleted task cannot be brought back from Make; if you only want it off the open list, Complete a Task keeps a trace.
Teamleader45

Schedule a Task

Action

In MakeSchedules a task.

This module schedules an existing Teamleader task, turning a loose item on someone's list into planned work your team can see coming.

When to use it
Your team books work in Teamleader and a newly created task, from a form or a won deal, should land straight in the planning.
Watch out
Chain it after Create a Task in the same scenario so the new task's ID flows into this module through the mapping.

Time Tracking Entry

3 modules
Teamleader46

Add a Time Tracking Entry

Action

In MakeAdds a time tracking entry.

This module logs time spent in Teamleader from another tool, so hours tracked elsewhere end up where you invoice them. Each run of the module adds one entry.

When to use it
Your consultants start and stop timers in a separate app and you want those hours reported in Teamleader without retyping.
Watch out
Each incoming bundle creates one entry, so a test with Run once on real data adds real hours; clean them up with Delete a Time Tracking Entry.
Teamleader47

Update a Time Tracking Entry

Action

In MakeUpdates a time tracking entry specified by ID.

This module corrects an entry that already exists in Teamleader, for example when the duration or the note attached to it changes at the source. It targets one entry by its ID.

When to use it
Someone edits a timer after the fact in your time tool and the Teamleader copy should follow the correction.
Watch out
Store the entry ID when you first add the entry, in a spreadsheet, otherwise this module has nothing to aim at.
Teamleader48

Delete a Time Tracking Entry

Action

In MakeDeletes a time tracking entry.

This module erases a time entry from Teamleader. It keeps billable hours honest when a timer was started by accident or a duplicate slipped in from another app.

When to use it
A time record is deleted in your source tool and Teamleader should lose it too, so it never reaches an invoice.
Watch out
There is no undo from Make, so filter the flow carefully before this module and test it on a throwaway entry first.

Quotations

3 modules
Teamleader49

Search Quotations

Search

In MakeSearches for quotations or lists them all.

This module finds quotations in Teamleader, or returns them all, so later modules can work on each one. It is a search module: the result can be zero, one or many bundles.

When to use it
You need the quotations of a deal or a customer before downloading them or copying their status into a report.
Watch out
One bundle comes out per quotation, and every module placed after it runs once for each of them, which counts operations.
Teamleader50

Download a Quotation

Action

In MakeDownload a quotation in a specific format.

This module fetches the quotation itself as a file, in the format you choose in the module, ready to attach to an email or save in a cloud folder.

When to use it
An accepted proposal should be archived automatically next to the customer's contract in your document storage.
Watch out
It returns a file, not a link; if a shareable link is enough, Get a Quotation URL is the lighter choice.
Teamleader51

Get a Quotation URL

Action

In MakeRetrieves an URL of a quotation specified by ID.

This module gives you a web address pointing to a quotation instead of the file. Handy when the next step only has to share or store a link, not move a document around.

When to use it
You post a message in your team chat with a link to the quote the moment a deal moves forward.
Watch out
Despite its internal key, this module returns a URL; for the actual file, use Download a Quotation.

Other

1 module
Teamleader52

Make an API Call

Action

In MakePerforms an arbitrary authorized API call.

This module reaches any endpoint of the Teamleader API through the connection you already set up, for the cases none of the listed modules cover. You write the request, Make handles the authorization.

When to use it
You need a Teamleader object or action missing from this list of modules and still want to stay inside Make.
Watch out
You have to read the Teamleader API documentation to build the request, since Make does not fill in fields for you here.

Other modules

9 modules
Teamleader53

Add a Participant to a Project (Legacy)

Action

In MakeAdds a participant to a project specified by ID. Available only for Teamleader V1.

This module puts a person on a project in the older Teamleader V1 projects, so they are part of the team working on it.

When to use it
Your account still runs projects on Teamleader V1 and a new staff member should join a project as soon as they are assigned.
Watch out
These Legacy modules work only on Teamleader V1; if your account uses the newer projects, look at the Project V2 group instead.
Teamleader54

Close a Project (Legacy)

Action

In MakeCloses a project specified by ID. Available only for Teamleader V1.

This module marks a Teamleader V1 project as closed once the work is done, so it drops out of the active projects your team sees.

When to use it
The last invoice of a V1 project is paid and the project itself can be wrapped up without a manual click.
Watch out
On a V2 account this module does not apply; the matching choice there is Close a Project V2.
Teamleader55

Create a Project (Legacy)

Action

In MakeCreates a new project. Available only for Teamleader V1.

This module opens a new project in Teamleader V1 from data arriving in the scenario, such as a won deal or a signed order.

When to use it
A deal is accepted and your V1 account should get a ready project for the delivery team straight away.
Watch out
Check which project version your Teamleader account uses before building; V1 modules carry the Legacy tag in their name.
Teamleader56

Delete a Project (Legacy)

Action

In MakeRemoves a project specified by ID. Available only for Teamleader V1.

This module removes a V1 project from Teamleader. Keep it for cleanup work, like projects opened twice by an earlier version of your scenario.

When to use it
A test project or a duplicate should vanish from Teamleader V1 rather than stay closed in the list.
Watch out
Deleting cannot be undone from Make; Close a Project (Legacy) is the safer move when the history still matters.
Teamleader57

Get a Project (Legacy)

Action

In MakeRetrieves a project specified by ID. Available only for Teamleader V1.

This module reads the details of one V1 project by its ID and hands them to the next modules, so you can reuse its name or status elsewhere.

When to use it
A trigger only gives you a project ID and you need the full project before writing a report or a message.
Watch out
The module expects an ID and returns one project; to find projects without an ID, start with Search Projects (Legacy).
Teamleader58

Reopen a Project (Legacy)

Action

In MakeReopens a project specified by ID. Available only for Teamleader V1.

This module sets a closed V1 project back to active, with its history intact, when work on it starts again.

When to use it
A customer comes back with extra work on a finished project and you would rather continue it than open a new one.
Watch out
It applies to Teamleader V1 projects only; V2 accounts use Reopen a Project V2.
Teamleader59

Update a Participant of a Project (Legacy)

Action

In MakeUpdates a participant of a project. Available only for Teamleader V1.

This module changes how a person takes part in a V1 project, without removing them and adding them again.

When to use it
The way a colleague is involved in a project changes and the Teamleader V1 project should show it.
Watch out
You need both the project and the participant to identify the change; map them from an earlier module rather than typing them.
Teamleader60

Update a Project (Legacy)

Action

In MakeUpdates a project specified by ID. Available only for Teamleader V1.

This module edits an existing V1 project with information coming from another step of the scenario, so the project record never lags behind your other tools.

When to use it
The scope of a project changes in your deal or order tool and the V1 project should stay in step with it.
Watch out
The module targets one project by its ID, so map that ID from a trigger or from Search Projects (Legacy) rather than typing it.
Teamleader61

Search Projects (Legacy)

Search

In MakeSearches for projects or lists them all. Available only for Teamleader V1.

This module looks up V1 projects in Teamleader, or lists them all, and returns each match as a separate bundle for the following modules.

When to use it
You want to go through your V1 projects to build a status overview or to find the one to update.
Watch out
A search can return many projects and each one triggers the next modules, so narrow it down before adding costly steps.
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FAQ

Questions about the Teamleader Make integration

01Is the Teamleader Make integration free?
Yes, Teamleader is a standard app in Make, so you can use it from the Free plan. The Free plan comes with limits: 2 active scenarios, at least 15 minutes between two scheduled runs, 5 minutes of execution per run, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute and remove the cap on active scenarios. Usage is counted in operations, meaning each module run on each bundle. Your Teamleader subscription is a separate matter.
02What do you need to connect Teamleader to Make?
A Teamleader account and a Make account. The Make documentation lists no other prerequisite. You add a Teamleader module, click Create a connection, give it a name if you like, save, then confirm access when Teamleader asks. For an instant module, you first click Create a webhook. Advanced settings are only needed if you want to use your own Teamleader integration credentials, with the redirect URI given in the doc.
03Does the Teamleader trigger react in real time?
Mostly yes. 17 of the 19 Teamleader triggers are instant: Teamleader calls Make through a webhook as soon as the event happens, whether that is a new deal, a paid invoice or an updated contact. The 2 others, Watch Companies Updated and Watch Contacts Updated, are scheduled: Make checks Teamleader on the scenario's schedule, every 15 minutes by default, and never more often than every 15 minutes on the Free plan. For live reactions to edits, pick Watch Company Updated or Watch Contact Updated.
04What if the Teamleader module you need is missing?
Use Make an API Call. It sends any authorized request to the Teamleader API with the same connection as the other modules, so you can reach endpoints the 80 listed modules do not cover. The Make documentation gives no numbered limit for this app. Check also whether your account runs on Teamleader V1 or V2: several project modules exist in both editions and only the matching one will work with your projects.
05Make or n8n for Teamleader?
It depends on your criteria. In Make, Teamleader comes with 80 ready modules, 17 of them instant triggers, covering companies, contacts, deals, invoices, projects, tasks, events and time tracking, and a visual editor where each module is a bubble you connect. The same app often has an n8n node too. Compare the modules each tool offers for what you need, then decide on the way you prefer to build and maintain scenarios.