Resources · Make integration

Wealthbox Make integrationAutomate Wealthbox with Make.

Can Make keep Wealthbox current without anyone retyping client data? The Wealthbox Make integration offers 42 modules: 31 actions and 11 searches, with no trigger. It suits advisory teams that collect leads and documents in other tools. This page covers the connection and a first scenario.

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What you can automate

What can the Wealthbox Make integration automate?

The Wealthbox Make integration links your CRM to the rest of your tools through scenarios, the automations you build in Make from modules (each module is one brick: an action or a search). No Wealthbox module can start a scenario, so the flow begins in another app or on a schedule, then writes contacts, tasks, events, notes and workflows into Wealthbox.

New leads land as contacts with a follow-up. A web form feeds Search Contacts, then Create a Contact and Create a Task, so each new prospect gets an owner and a callback.

Signed paperwork moves client processes forward. When an e-signature app confirms an agreement, Create a Workflow starts your onboarding checklist and Complete a Workflow Step ticks off the parts already done.

Your pipeline and calendar follow what happens elsewhere. Update an Opportunity records a signed proposal, and Create an Event puts a booked meeting next to the client file.

What Make does not do here: nothing inside Wealthbox starts a scenario on its own. The Make documentation for this app is also flagged as AI-generated from the Wealthbox docs, so confirm important details with Wealthbox. Anything the listed modules skip goes through Make an API Call. n8n often has a node for the same app; the n8n vs Make comparison lays out the criteria, Make pricing explains how operations are counted, and Make training covers the editor step by step.

Connect

How do you connect Wealthbox to Make?

  1. 01

    Open the connection window

    Add any Wealthbox module to your scenario and click Create a connection. The connection is your Wealthbox account linked to Make once; every Wealthbox module in your scenarios reuses it afterwards.

  2. 02

    Name the connection

    The Connection name field is optional. A clear name, such as the advisor or the workspace it belongs to, saves confusion when several people share one Make account.

  3. 03

    Paste your credentials

    Make accepts a personal API access token, or an OAuth client ID and client secret. For the token, open the access token settings in Wealthbox, click Create Access Token, add a label, click Save and copy the token shown on screen into Make.

First scenario

Build your first Wealthbox scenario

GoalWhen a prospect fills in a form in another app, Make creates the contact in Wealthbox and adds a callback task for an advisor.

  1. 01

    Create the scenario

    From the Scenarios page, create a new scenario and click the + to add the first module. Wealthbox has no trigger, so pick the form app that collects your leads.

  2. 02

    Add Create a Contact

    Click the + on the right of the form module, search for Wealthbox and choose Create a Contact. Create the connection if needed, then map the form answers into the module.

  3. 03

    Chain Create a Task

    Add Create a Task after it and map the new contact from the previous module, so the reminder points to the right person. Each bundle, here one form answer, gives one contact and one task.

  4. 04

    Test with Run once

    Send a test entry through your form, then click Run once. Read the bundles each module received and check that the contact and the task now appear in Wealthbox.

  5. 05

    Schedule and switch on

    Set the schedule on the first module, every 15 minutes by default, and switch the scenario on. On the Free plan, 15 minutes is also the shortest gap between two scheduled runs.

Modules

Wealthbox modules in Make, one by one

Wealthbox gives you 42 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Wealthbox1

Add a Member to a Household

Action

In MakeAdds a member to the household.

Links a person to an existing household in Wealthbox, so the family appears as one unit when an advisor opens the record instead of as scattered contacts.

When to use it
right after a new spouse or child has been created as a contact during onboarding.
Watch out
both records must already exist, so place Search Contacts upstream to find the member and the household.
Wealthbox2

Complete a Workflow Step

Action

In MakeCompletes a workflow step.

Ticks off a step of a Wealthbox workflow from the outside, so the checklist moves forward without anyone opening the CRM. Your team sees the step as done.

When to use it
when a signed document lands in another app and that signature was exactly what the step was waiting for.
Watch out
the module acts on one step only; find the right workflow first with Get a Workflow.
Wealthbox3

Create a Contact

Action

In MakeCreates a new contact.

Adds a new person to your Wealthbox contacts from data collected elsewhere: a web form, a booking tool, a spreadsheet row. Each bundle that reaches the module becomes one contact.

When to use it
as the landing point for every new lead captured outside the CRM.
Watch out
to avoid a second record for a returning client, put Search Contacts before it and check whether the person already exists.
Wealthbox4

Create an Event

Action

In MakeCreates a new event.

Puts a meeting on the Wealthbox calendar, so the appointment sits next to the client file instead of only in a separate scheduling tool the advisor rarely opens.

When to use it
when a client books a portfolio review through your scheduling page.
Watch out
if the booking is moved later, this module will not follow it; pair it with Update an Event for that case.
Wealthbox5

Create an Opportunity

Action

In MakeCreates a new opportunity.

Opens a new deal in Wealthbox so a prospect's potential business is tracked from the first signal. Your pipeline then reflects leads that started in another tool.

When to use it
when a prospect asks for a proposal through a form and the whole team should see the deal.
Watch out
link it to the right contact by mapping the result of Create a Contact or Search Contacts placed earlier in the scenario.
Wealthbox6

Create a Note

Action

In MakeCreates a new note.

Writes a note on a Wealthbox record, which keeps a written trace of what happened outside the CRM: a call summary, an email reply, a form answer.

When to use it
when a call recording tool or an inbox produces text worth keeping on the client file, where the advisor already reads the history.
Watch out
a note added by mistake stays visible to the team; Update a Note fixes its text afterwards.
Wealthbox7

Create a Project

Action

In MakeCreates a new project.

Starts a Wealthbox project, the container your team uses for longer pieces of work such as a new client onboarding or an account transfer.

When to use it
when an advisory agreement is signed and the onboarding should appear in the CRM without someone creating it by hand.
Watch out
if the project needs a to-do list, add Create a Task modules right after it.
Wealthbox8

Create a Task

Action

In MakeCreates a new task.

Turns something that happened elsewhere into a Wealthbox task with its context, so follow-ups land in the advisor's list instead of in someone's memory.

When to use it
after a new contact is created, to remind the owner to call back.
Watch out
one bundle creates one task; if a search upstream returns several items, you get several tasks, so check the bundles with Run once first.
Wealthbox9

Create a Workflow

Action

In MakeCreates a new workflow.

Launches a Wealthbox workflow, the step-by-step checklist your firm already built for recurring processes, at the right moment and without anyone having to remember it.

When to use it
when a new client is confirmed and your onboarding checklist should begin at once.
Watch out
List Workflow Templates shows the templates your account holds, handy to pick the right starting point.
Wealthbox10

Delete a Contact

Action

In MakeDeletes a specific contact using its unique identifier.

Removes a contact from Wealthbox given its ID, which keeps the database clean when a record was created by mistake or duplicates another one.

When to use it
at the end of a cleanup scenario that has already spotted a duplicate with Search Contacts.
Watch out
a deletion does not come back from Make; test with Run once on a dummy contact before switching the scenario on.
Wealthbox11

Delete a Member From a Household

Action

In MakeRemoves a member from a household.

Takes a person out of a household in Wealthbox, so the family structure follows a separation, a child moving out or a data entry error.

When to use it
when a client reports that change through a form they fill in to update their details.
Watch out
pass both the household and the member; removing the person from the CRM entirely is the job of Delete a Contact, not of this module.
Wealthbox12

Delete an Event

Action

In MakeDeletes an existing event from your account (workspace).

Clears an event from the Wealthbox calendar, so a cancelled meeting stops showing up in the advisor's day.

When to use it
when a client cancels in the booking tool and the CRM calendar should match.
Watch out
you need the event's identifier, which Search Events can find, and there is no undo from Make once the module has run.
Wealthbox13

Delete an Opportunity

Action

In MakeDeletes an existing opportunity from your account (workspace).

Drops an opportunity from your Wealthbox pipeline, which keeps forecasts honest when a deal was entered twice or was only a test.

When to use it
in a review scenario that spots those stray deals through Search Opportunities.
Watch out
a lost deal is often worth keeping for history; Update an Opportunity may suit better than deleting it for good.
Wealthbox14

Delete a Project

Action

In MakeDeletes an existing project from your account (workspace).

Erases a project from the workspace, useful when an onboarding was opened for a prospect who finally did not sign.

When to use it
when a deal is marked as lost in another tool and the project created for it no longer has a purpose.
Watch out
Make cannot restore it afterwards, so look up the project with Get a Project and check it is the right one.
Wealthbox15

Delete a Task

Action

In MakeDeletes an existing task from your account (workspace).

Deletes a task from Wealthbox, so the advisor's list only holds work that still matters.

When to use it
when the reason for a reminder disappears, for example a meeting cancelled in a shared calendar that had generated a preparation task.
Watch out
once gone, the task cannot be brought back from Make; Update a Task is the safer choice if you want to keep a trace.
Wealthbox16

Get a Contact

Action

In MakeRetrieves a specific contact using its unique identifier.

Returns the full record of one contact when you already hold its identifier, so later modules can reuse anything Wealthbox stores about that person.

When to use it
when another app hands you a Wealthbox contact ID and you need the rest of the file to write a personalized letter.
Watch out
without an ID, this module cannot help; Search Contacts is the one that finds people from what you know.
Wealthbox17

Get an Event

Action

In MakeRetrieves a specific event using its unique identifier.

Reads one event from the Wealthbox calendar by its identifier and passes its details to the next modules.

When to use it
before sending a text reminder or an agenda through another app, so the message matches what the calendar actually says.
Watch out
it returns a single event; to look at several meetings, Search Events is the right choice.
Wealthbox18

Get an Opportunity

Action

In MakeRetrieves a specific opportunity using its unique identifier.

Pulls one deal from Wealthbox by its identifier, giving your scenario the current state of that opportunity before it acts.

When to use it
when a quoting tool refers to a deal and you want to check the CRM version before updating anything.
Watch out
the module expects the ID; Search Opportunities finds it when you only have partial information.
Wealthbox19

Get a Note

Action

In MakeRetrieves a specific note using its unique identifier.

Retrieves the text of one Wealthbox note from its identifier, so you can send it elsewhere: a shared document, a message to a colleague, an archive.

When to use it
when an important meeting note must be copied into the tool your operations team reads.
Watch out
this module reads one note per run; to gather several, go through Search Notes.
Wealthbox20

Get a Project

Action

In MakeRetrieves a specific project using its unique identifier.

Gives your scenario the details of one project, found by its identifier, so a later module can report on it or decide what to do next.

When to use it
before posting a progress update in a team chat, so the message reflects the project as Wealthbox shows it.
Watch out
you must already have the ID; List Projects returns every project you can access if you need to find it.
Wealthbox21

Get a Task

Action

In MakeRetrieves a specific task using its unique identifier.

Loads a single task from Wealthbox with its identifier, which is handy when you want to check it before touching it.

When to use it
ahead of Update a Task or Delete a Task, to confirm the task is the one you expect.
Watch out
each call costs one operation, the unit Make counts on your plan, so skip it when the previous module already carries the data.
Wealthbox22

Get a Workflow

Action

In MakeRetrieves a specific workflow using its unique identifier.

Shows one workflow and what it contains from its identifier, so you know where a client process stands before acting.

When to use it
in a scenario that has to decide whether to complete or revert a step, based on what the workflow shows at that moment.
Watch out
the module reads, it does not change anything; Complete a Workflow Step and Revert a Workflow Step do the moving.
Wealthbox23

Make an API Call

Action

In MakePerforms an arbitrary authorized API call.

Calls any endpoint of the Wealthbox API with the connection you already set up, which covers what the other modules leave out.

When to use it
when the task you need has no dedicated module, and the Wealthbox API documentation describes it.
Watch out
you write the request yourself, so keep this for cases the named modules cannot handle; they are easier to fill in.
Wealthbox24

Revert a Workflow Step

Action

In MakeReverts a workflow step.

Moves a Wealthbox workflow back by undoing a step, so the checklist tells the truth again when something marked done has to be redone.

When to use it
when a document tied to a step is rejected by the custodian and has to be requested again.
Watch out
point it at the right step; Get a Workflow shows the workflow before you undo anything.
Wealthbox25

Update a Contact

Action

In MakeUpdates a specific contact using its unique identifier.

Changes the details of an existing Wealthbox contact, so the CRM follows what clients tell you through other channels.

When to use it
when a client submits a new address through your client portal and nobody should have to retype it.
Watch out
the module needs the contact's identifier; Search Contacts finds it first, and a search that returns several people updates several records.
Wealthbox26

Update an Event

Action

In MakeUpdates an existing event with new properties.

Edits an event already on the Wealthbox calendar, keeping the CRM in step when a meeting moves.

When to use it
when a client reschedules in the booking tool and the new slot should replace the old one in Wealthbox rather than sit beside it.
Watch out
test with Run once to see what happens to the details you leave empty before switching the scenario on.
Wealthbox27

Update an Opportunity

Action

In MakeUpdates an existing opportunity with new properties.

Advances a deal in Wealthbox by changing its details, which keeps the pipeline accurate without manual entry.

When to use it
when a proposal is signed in an e-signature app and the opportunity should reflect the win.
Watch out
you need the opportunity's identifier; Search Opportunities or the module that created the deal can supply it.
Wealthbox28

Update a Note

Action

In MakeUpdates an existing note with new properties.

Rewrites an existing note, useful when a summary produced automatically needs a correction or an addition.

When to use it
when a full meeting transcript arrives later and should complete the note created earlier rather than add a second one.
Watch out
check with Get a Note what the note already says, so the update does not lose the part you wanted to keep.
Wealthbox29

Update a Project

Action

In MakeUpdates an existing project with new properties.

Updates a Wealthbox project with new information, so its status matches the work done in other tools.

When to use it
when an account opening is confirmed by the custodian and the onboarding project should show it.
Watch out
List Projects returns every accessible project; narrow down to the right one before mapping its ID here.
Wealthbox30

Update a Task

Action

In MakeUpdates an existing task with new properties.

Adjusts a task that already exists, so it still fits the advisor's list when the situation behind it changes.

When to use it
when another app records that the reason for a reminder has evolved, and the task should follow instead of going stale.
Watch out
get the task's identifier from Search Tasks or from the module that created it.
Wealthbox31

Update a Workflow

Action

In MakeUpdates an existing workflow with new properties.

Modifies a workflow that is already running in Wealthbox, so the process record follows decisions made elsewhere.

When to use it
when the scope of a client file changes in another tool and the attached workflow should say so.
Watch out
moving through the steps is the job of Complete a Workflow Step and Revert a Workflow Step; this module edits the workflow itself.
Wealthbox32

List Custom Fields

Search

In MakeFetches every custom field in the authenticated user’s account (workspace).

Collects every custom field defined in your Wealthbox workspace, which tells you what extra data your firm tracks beyond the standard record.

When to use it
while building a scenario, to see which custom fields exist before mapping data into Create a Contact or Update a Contact.
Watch out
it can return many bundles, and every module placed after it runs once per bundle.
Wealthbox33

List Members of a Customizable Category

Search

In MakeFetches every instance of the specified category name which are owned by the account (workspace) of the user authenticated with the API.

Lists the entries of a customizable category, the lists your firm defined for itself, so a scenario can use the same values Wealthbox shows.

When to use it
when a value coming from another app has to match one of the options set up in your CRM.
Watch out
you type the category name in the module; check the bundles with Run once to be sure you read the right category.
Wealthbox34

List Projects

Search

In MakeFetches all of the projects that are accessible by the user.

Brings back all the projects your Wealthbox user can reach, a quick way to feed an overview in a spreadsheet or a dashboard.

When to use it
when you want to report on onboarding progress outside the CRM for people who never open it.
Watch out
each project becomes a bundle and every module after it runs once per project, which multiplies operations.
Wealthbox35

List Workflow Templates

Search

In MakeFetches all of the workflow templates that are accessible by the user.

Displays the workflow templates available to your user, the models your firm prepared for recurring processes.

When to use it
when setting up Create a Workflow, to find the template that matches the process you want to start.
Watch out
a Run once gives you the list while you build, without leaving this module inside an active scenario.
Wealthbox36

Search Comments

Search

In MakeSearches for comments or fetches all of the comments that are accessible by the user.

Searches the comments left in Wealthbox, or pulls all those you can see, so the conversation around records can be read elsewhere.

When to use it
when a partner wants the team's comments gathered in a shared document.
Watch out
without search criteria the module returns everything accessible, which can mean many bundles and as many operations downstream.
Wealthbox37

Search Contacts

Search

In MakeSearches for contacts or retrieves them all.

Finds contacts in Wealthbox, or returns the whole list, which makes it the usual first step before any update or deletion.

When to use it
when a lead arrives from a form and you want to know whether the person is already a client before creating anything.
Watch out
the result can be zero, one or several contacts; plan for each case and read the bundles with Run once.
Wealthbox38

Search Events

Search

In MakeSearches for events or fetches all of the events that are accessible by the user.

Looks up events in the Wealthbox calendar, or fetches every event you can access, to feed another app with the meetings already planned.

When to use it
when you prepare meeting briefs in a document tool and need to know which clients are coming.
Watch out
a broad search returns many events; narrow it so later modules do not run for meetings you do not care about.
Wealthbox39

Search Notes

Search

In MakeSearches for notes or fetches all of the notes that are accessible by the user.

Gathers notes from Wealthbox through a search or in full, handy when you need past discussions outside the CRM.

When to use it
when an advisor leaves and the colleague taking over should receive the notes of the clients handed over.
Watch out
the module returns several bundles; an aggregator module can combine them into one text before you send it.
Wealthbox40

Search Opportunities

Search

In MakeSearches for opportunities or fetches all of the opportunities that are accessible by the user.

Scans your opportunities or lists them all, giving a scenario the raw material for a pipeline report outside Wealthbox.

When to use it
when a partner wants a view of open deals in the spreadsheet they already use.
Watch out
each deal found becomes a bundle, so every following module runs once per deal and uses operations accordingly.
Wealthbox41

Search Tasks

Search

In MakeSearches for tasks or fetches all of the tasks that are accessible by the user.

Brings back the Wealthbox tasks your user can see, either the ones matching a search or the whole list, and hands each one to the next module as its own bundle, the packet of data Make passes along the chain.

When to use it
an advisor closes a client review and you want every open task linked to that file sent to a follow-up sheet.
Watch out
a search can return zero, one or many tasks, so plan the next step for an empty result before you activate.
Wealthbox42

Search Workflows

Search

In MakeSearches for workflows or fetches all of the workflows that are accessible by the user.

Lists the Wealthbox workflows available to your user, filtered by a search or all at once, so a scenario can read where each onboarding or review process stands.

When to use it
pick this over Get a Workflow when you do not yet know the workflow's identifier and need to find it first.
Watch out
each workflow found starts its own run of the following modules; add an aggregator if you need a single summary instead of one message per workflow.
Need help

Need help automating Wealthbox with Make?

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FAQ

Wealthbox Make integration: common questions

01Is the Wealthbox Make integration free?
Yes. Wealthbox is a standard app in Make, so it works on the Free plan. That plan allows 2 active scenarios, at least 15 minutes between two scheduled runs, 5 minutes of execution at most, files up to 5 MB and 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) bring the interval down to 1 minute and allow unlimited active scenarios. Your Wealthbox subscription itself is separate, and Make does not cover it.
02What do you need to connect Wealthbox to Make?
An active Wealthbox account and one of two credentials: a personal API access token, or an OAuth client ID and client secret. The token is the shorter route. In Wealthbox, open the access token settings page, click Create Access Token, add a label, save, and copy the token displayed. In Make, click Create a connection on any Wealthbox module, name the connection if you like, and paste the token. Every Wealthbox module then reuses that connection.
03Does the Wealthbox Make integration react in real time?
No, because Make offers no Wealthbox trigger: no module watches your CRM to start a scenario. There are two ways to start anyway. A trigger from another app can open the scenario, such as a form or a booking tool, with Wealthbox modules after it. Or you schedule the scenario, every 15 minutes by default, and a search such as Search Contacts reads Wealthbox on each run. Paid plans let that interval go down to 1 minute.
04What if a Wealthbox module is missing in Make?
Use Make an API Call. It reaches any endpoint of the Wealthbox API with the same connection, so an operation without a named module stays within reach as long as the Wealthbox API offers it. You write the request yourself, so keep it for those cases. The 42 listed modules already cover contacts, households, events, notes, opportunities, projects, tasks and workflows. Since the Make documentation for this app is flagged as AI-generated, check key details with Wealthbox.
05Should you use Make or n8n for Wealthbox?
It depends on the actions you plan to automate and the tool your team already runs. In Make, Wealthbox comes with 42 ready modules, no trigger, and Make an API Call for the rest, all available from the Free plan. n8n often has a node for the same app, so check what it offers for Wealthbox before deciding, then compare the two module by module on your real use case. Neither tool wins everywhere; pick the one where your scenario needs the fewest workarounds.