Resources · Make integration

Whereby Make integrationAutomate Whereby with Make.

What if every booking came with its own video room, ready before anyone asks for a link? The Whereby Make integration gives you 7 action modules to create, read and delete meetings and to brand your rooms. This guide shows you how to connect your account and build a first scenario.

Try the Whereby integration on MakeSee the 7 modules

Verified Trustpilot reviews · AI, automation & growth agency

What you can automate

What can the Whereby Make integration do for you?

The Whereby Make integration links your Whereby account to Make so meetings get created, checked, removed and branded without you opening Whereby. You build a scenario, the automation made of modules chained together, and Make runs it for you whenever another app hands it something to work on.

A room for every booking. A consultant takes appointments through a booking tool. Each new slot starts the scenario, and Create a Meeting opens a Whereby meeting for it, so the client gets a room without anyone copying a link by hand.

Rooms that look like your brand. An agency running workshops for several clients can use Set a Room Logo, Set a Room Background and Set Room Colors to dress a room for the client of the day, straight from the data in the scenario.

Clean-up after a cancellation. When a session is called off in your CRM, Get a Meeting checks what exists and Delete a Meeting removes it, so no empty room stays behind.

Keep the limits in mind. Whereby has no trigger in Make, so the scenario always starts from another app or from a schedule, and Make itself notes that its documentation for this app is limited. For anything the seven modules miss, Make an API Call reaches the rest of the Whereby API. If you are weighing tools, read n8n vs Make, and before you pick a plan, look at Make pricing. To learn the editor step by step, the Make training is a good place to start.

Connect

How do you connect your Whereby account to Make?

  1. 01

    Add a Whereby module

    In your scenario, add any Whereby module, for instance Create a Meeting, then click Create a connection. A connection is your Whereby account linked to Make once and reused by every Whereby module afterwards.

  2. 02

    Name the connection and authorize Make

    Giving the connection a name is optional but handy if you manage several Whereby accounts. Then authorize Make on the Whereby page that opens, or paste the key Whereby gives you, depending on what the window asks for.

  3. 03

    Save and reuse it

    Click Save. The connection now shows up in every Whereby module you add, so you set it up once and simply pick it from the list next time.

First scenario

Build your first scenario with Whereby

GoalWhen a new booking arrives in another app, Make creates a Whereby meeting for it and puts your logo in the room.

  1. 01

    Create the scenario

    Open the Scenarios page, create a new scenario and click the +. Since Whereby has no trigger, the first module comes from the app where your bookings live.

  2. 02

    Add Create a Meeting

    Click the + to the right of that first module, search for Whereby and pick Create a Meeting. Choose your connection, or click Create a connection if this is your first Whereby module.

  3. 03

    Map the booking data

    Fill the module fields with data mapped from the booking module. Each bundle, one item passed from one module to the next, becomes one meeting in Whereby.

  4. 04

    Brand the room

    Add Set a Room Logo after the meeting module and pick the room to brand. If Create a Meeting returns that room, map it; Run once will show you. The client sees your logo when they join.

  5. 05

    Test with Run once

    Click Run once to run the scenario a single time, then open each module to read the bundles it received. Check that the meeting exists in Whereby before going further.

  6. 06

    Schedule and switch on

    Set the schedule on the first module, every 15 minutes by default, and switch the scenario on. Each module run on a bundle costs one operation, the unit Make counts on your plan.

Modules

Every Whereby module in Make

Whereby gives you 7 modules. For each one: what it does for you, when to reach for it, and what to watch out for.

Whereby1

Create a Meeting

Action

In Make“Creates a new meeting.”

Opens a brand new Whereby meeting from your scenario, so a video room exists the moment a booking, a deal or a form reply calls for one. It is the module most scenarios with this app are built around.

When to use it
a client books a demo in your scheduling tool and should receive a room without anyone touching Whereby.
Watch out
each bundle creates one meeting, so filter duplicates upstream or the same booking can end up with two rooms.
Whereby2

Delete a Meeting

Action

In Make“Deletes a specific meeting.”

Removes one specific meeting from Whereby, which keeps your account tidy when plans change and stops people from joining a session that no longer exists.

When to use it
an appointment is cancelled in your CRM and its room should disappear with it.
Watch out
it removes whichever meeting you point it to, so try it with Run once on a test meeting before letting it touch real ones.
Whereby3

Get a Meeting

Action

In Make“Retrieves a specific meeting.”

Reads the details of one meeting you already have, so later modules can reuse what Whereby knows about it instead of you looking it up by hand.

When to use it
you stored a meeting reference in a spreadsheet or a CRM record and need its details again before sending a reminder or cleaning up.
Watch out
it targets one meeting you already identified; it does not list or search meetings for you.
Whereby4

Make an API Call

Action

In Make“Performs an arbitrary authorized API call.”

You get access to any endpoint of the Whereby API with the connection you already set up, which covers what the six ready-made modules leave out.

When to use it
you need a Whereby feature that has no dedicated module in Make and you are comfortable reading the Whereby API reference.
Watch out
you write the request yourself here, so test it with Run once and read the response before chaining other modules on it.
Whereby5

Set a Room Background

Action

In Make“Sets a background image for a specific room.”

Puts a background image in a specific room, so guests land in a space that matches the event or the client instead of the default look.

When to use it
a training company runs sessions for different partners and wants each room to carry the right visual.
Watch out
this changes the room itself, so every meeting held there shows the same background until you set another one.
Whereby7

Set Room Colors

Action

In Make“Sets primary and secondary colors for a specific room.”

Applies a primary and a secondary color to a specific room, so the call interface matches a brand palette rather than the standard one.

When to use it
together with Set a Room Logo when a white label experience matters, for example on a coaching platform.
Watch out
keep the colors in one place, such as a data store or a sheet, so every scenario applies the same values.
Need help

Need help automating Whereby with Make?

A person reads every message.

FAQ

Whereby and Make: frequently asked questions

01Is the Whereby Make integration free?
Yes, Whereby is a standard app in Make, so you can use it on the Free plan. That plan allows 2 active scenarios, runs scheduled scenarios no more often than every 15 minutes and stops each run after 5 minutes. Files can weigh up to 5 MB, with 512 MB of data transfer. Paid plans (Core, Pro, Teams and Enterprise) lower the interval to 1 minute, remove the cap on active scenarios and allow runs of 40 minutes. Usage is counted in operations each month, one per module per bundle. Your Whereby subscription is a separate matter.
02What does it take to connect Whereby to Make?
You need a Whereby account and a Make account. The Make documentation lists no other prerequisite for this app. Add any Whereby module, click Create a connection, give it a name if you like, then authorize Make on the Whereby page or paste the key Whereby provides, and click Save. The connection is stored once and every Whereby module in your scenarios reuses it. Make points out that its documentation for Whereby is limited, so test each new module with Run once before relying on it.
03Can a Whereby event start a Make scenario in real time?
No, not with the Whereby app alone, because it has no trigger module in Make. All seven modules are actions. To start a scenario, put a trigger from another app first, such as a new booking in a scheduling tool or a new row in a spreadsheet, or rely on the schedule of the first module, which runs every 15 minutes by default on a new scenario. If the other app offers an instant trigger, it calls Make through a webhook as soon as something happens, and your Whereby modules run right after it.
04What if a Whereby module is missing in Make?
It depends on what you need. Make lists seven modules for Whereby: create, get and delete a meeting, three room branding actions and Make an API Call. That last one reaches any endpoint of the Whereby API with the same connection, so it covers most gaps if you can read the Whereby API reference. Make also notes that its documentation for this app is limited, so expect to test fields with Run once. If a request still does not fit, another app in your scenario may cover it.
05Is Make or n8n the better fit for Whereby?
It depends on the tool your team already works in. Whereby may also have an n8n node, and the two tools do not rank against each other in any way this page can measure. In Make you get seven ready-made modules for meetings and room branding, a visual editor with Run once for testing, and Make an API Call for the rest of the API. The fair test is to build the same small workflow, such as a meeting created from a booking, in both tools and keep the one your team finds easier to maintain.
Same platform

Other docs you might need on this stack.

Browse all integrations