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Acadle Zapier integrationAutomate Acadle with Zapier.

The Acadle Zapier integration gives you 6 triggers and 1 action, with 0 searches. Every trigger is checked on a timer, none is instant, and the only thing Zapier can write into Acadle is a new user. Here is what that means before you build anything.

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Overview

What the Acadle Zapier integration actually does

It links your Acadle training space to the other tools you run, through Zapier. A Zap (one automation: a starting event, then one or more steps that run each time) watches Acadle for new courses, groups, users and completions, and it can open a user account in Acadle when something happens elsewhere.

Three jobs it handles well. An onboarding pipeline for new hires: a row added to the HR sheet runs Create User, so the newcomer gets a training account without anyone typing it in. A completion log for compliance: Course Completed sends each finished course to a tracker, which gives a manager one place to check who is done. A clean offboarding trail: User Deactivated tells the IT desk that an account has been switched off, so access elsewhere can follow.

What it does not do: it cannot edit a course, move a user into a group, deactivate someone or look a user up. There is one action and no search step, so any Zap that needs to read a learner's record first stops short. Adding a learner to a group, for instance, stays a manual job inside Acadle. Nothing here fires instantly either, so a reaction always waits for the next check.

If those gaps matter, the n8n vs Zapier comparison is the next read, and the Zapier review sits right beside it.

Vocabulary

Zapier vocabulary in one minute

Eight words carry the whole page. Each one is defined once here and then used as is.

Zap
The automation you build: one starting event, then the steps that run every single time that event shows up.
Trigger
The event in Acadle that starts the Zap, such as a course being completed. Once the Zap is on, Zapier waits for it.
Action
What the Zap does once it has started: the step that writes, sends or creates something for you in an app.
Task
The unit Zapier bills. One task equals one action that finished successfully, and your plan counts those.
Polling trigger
A trigger Zapier checks on a timer, asking Acadle for new items and keeping only the ones it has not seen yet.
Instant trigger
A trigger the app reports itself the moment the event happens. Acadle has none: all six of its triggers poll.
Filter
A step that lets the Zap go on only when what arrived meets your condition, and quietly stops it otherwise.
Connection
Your Acadle account linked to Zapier once, then reused by every step in every Zap that touches Acadle.
Cost

What an Acadle Zap really costs

Acadle is not a premium app, so it runs on the free plan. The bill is counted in tasks, and only finished actions count.

  • Free plan100 tasks a month, unlimited Zaps
  • Free plan ZapsTwo steps: one trigger, one action
  • Premium appNo, Acadle works on the free plan
  • Instant triggersNone, all six are polling

Watching Acadle is free, however often Zapier checks. The trigger never costs a task, and an action that fails is not billed. Each successful action is counted on its own, so a Zap with three actions uses three times the tasks of a one-action Zap. The catch is the shape of the Zap: the free plan stops at two steps. Add a filter or a second action and the Zap becomes multi-step, which needs a paid plan.

Connect

Connect Acadle to Zapier in three steps

  1. 01

    Open your connections

    In Zapier, go to the Apps page of your account and click + Add connection. You need an Acadle account first, with rights on anything you do not own yourself.

  2. 02

    Pick Acadle

    Type Acadle in the search box of the dialog, select it in the list, then click Add connection. A new browser tab opens on the Acadle side for the sign-in.

  3. 03

    Sign in and allow access

    Log in to Acadle in that tab and grant Zapier access to the account. The connection is then saved, and every later Zap that uses Acadle picks it from a list.

First Zap

Your first Zap: log every finished course for the audit

GoalEach course a learner completes in Acadle lands as a row in the audit sheet.

  1. 01

    Build the Zap

    Create a new Zap, pick Acadle as the app and Course Completed as the event, then select the Acadle connection saved earlier.

  2. 02

    Test the trigger

    Testing brings back the three most recent completions of your account. Pick a real one, so every later step is mapped on actual data.

  3. 03

    Add a filter

    Add a Filter step from the plus icon so only the mandatory course goes on. Use a text rule on a text value, or the filter never passes.

  4. 04

    Add the sheet row

    As the action, choose the audit spreadsheet and map the learner and course details from Acadle into its columns, one value per column.

  5. 05

    Test and publish

    Run the action once, check the new row, then click Publish. The filter makes this a multi-step Zap, so it needs a paid plan.

Triggers

Acadle triggers on Zapier

6 events start a Zap when something happens in Acadle. Zapier checks for them at the interval your plan allows.

1

Course Completed

Polling trigger

In Zapier“Triggers when a new course is completed by a user.”

Starts the Zap each time a learner finishes a course, so the completion can be recorded or celebrated outside Acadle.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a safety officer needs a running log of who has passed the mandatory module, kept in the tool the audit team already reads.
Watch out
a Zap only sees completions that happen after you publish it, so older ones never show up.
2

New Course

Polling trigger

In Zapier“Triggers when a new course is created.”

Fires when a course is created in your Acadle space, which is handy for letting people know there is something new to take.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
the training lead wants every new course announced to the sales team, without writing the announcement by hand each time.
Watch out
importing a whole catalog at once can produce a sudden batch that Zapier's flood protection holds back.
3

New Group

Polling trigger

In Zapier“Triggers when a new group is created.”

Reacts to a group being set up in Acadle, the container you use to bundle learners by team, client or cohort.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a partner manager opens a group per reseller and wants a matching task created in the project tracker.
Watch out
the Zapier side has no action to add people to that group, so the follow-up stays manual in Acadle.
4

New User

Polling trigger

In Zapier“Triggers when a new user is created.”

Runs every time an account appears in Acadle, whoever created it and however it was made.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
HR keeps a master spreadsheet of who has a training account and wants it filled without copy and paste.
Watch out
pairing it with Create User in the same Zap makes the Zap set itself off again and again, burning tasks fast.
5

User Activated

Polling trigger

In Zapier“Triggers when a new user is activated.”

Picks up the moment an account switches to active, which is a different event from the account being created.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
a customer success team sends a welcome sequence only once a client's employee is really in, not when the invite is sent.
Watch out
Zapier remembers what it has already seen, so the same activation will not start the Zap twice.
6

User Deactivated

Polling trigger

In Zapier“Triggers when a new user is deactivated.”

Fires when an account is turned off in Acadle, giving the rest of your tools a signal that this person has left the program.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one
When to use it
IT wants a ticket opened each time a training account closes, so other access gets reviewed too.
Watch out
on the free plan, the ticket can arrive up to one check interval after the change.
Actions

Acadle actions on Zapier

Acadle gives you 1 action. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create User

Action

In Zapier“Action for Creates a User”

Opens a new learner account in Acadle from data that arrives in an earlier step. It asks for First Name, Last Name, Email and Timezone, all four required.

When to use it
a form, a CRM or an HR sheet already holds the person's details and you want the account to follow on its own.
Watch out
Email is the unique identifier in Acadle, so each person needs a distinct address.
When it breaks

When an Acadle Zap breaks

Zapier lists no Acadle-specific help article, so the known problems are the general ones. They still bite.

Most of them come from the same root: a Zap only looks forward, and it repeats whatever you tell it to. The Zapier troubleshooting page goes further on diagnosis.

  • Old records never come through

    A Zap reacts only to what happens after it is switched on. Users or completions that existed before stay where they are, and moving them is a separate job.

  • The Zap keeps firing itself

    New User plus Create User in one Zap is a loop: every account created wakes the trigger again, and the task count drains fast.

  • A bulk import stalls

    Loading many users or courses at once returns a huge batch, and Zapier's flood protection may then hold it back instead of running every item.

  • Nothing happens twice

    Zapier keeps track of what it has already seen on a polling trigger. An item it has already seen will not start the Zap a second time.
Need help

Need help automating Acadle with Zapier?

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FAQ

Acadle and Zapier: common questions

01Is the Acadle Zapier integration free?
Yes, as long as each Zap stays at two steps. Acadle is not a premium app, so it works on the free plan, which gives 100 tasks a month and unlimited Zaps. The limit people miss is the shape: one trigger and one action, nothing more. The moment you add a filter or a second action, the Zap becomes multi-step and needs a paid plan. For a single Acadle trigger feeding a single step elsewhere, the free plan is enough to start.
02How many tasks does an Acadle Zap use?
One task per action that succeeds, and nothing for the trigger. Zapier can check Acadle for new courses or users as often as the plan allows without billing a thing. Only the steps that write or send something count. A Zap that runs Create User once per new hire uses one task per person. If the same Zap also posted a message and logged a row, that would be three tasks for each hire. An action that fails is not counted against the plan.
03Does Acadle send events to Zapier instantly?
No. All six Acadle triggers are polling triggers, which means Zapier visits Acadle on a timer rather than being told the moment something happens. On the free plan that check runs every 15 minutes. Professional checks every 2 minutes, Team and Enterprise every minute. The type comes from Acadle's own setup and cannot be changed in the editor. On paid plans you can also run a check by hand from the editor when you are testing.
04What is needed to connect Acadle to Zapier?
An Acadle account, plus access rights on anything you do not own yourself and want the Zap to touch. The connection happens from the Apps page in Zapier: add a connection, pick Acadle, sign in to Acadle in the tab that opens and grant access. After that, every Zap reuses the same connection. If you plan to create users, have the four required details ready in your source: First Name, Last Name, Email and Timezone.
05Why would an Acadle Zap run over and over?
Because it probably writes where it also listens. A Zap that starts on New User and then runs Create User in Acadle wakes itself up with every account it makes, and the loop keeps going. Each round costs a task, so the monthly allowance can disappear quickly. The fix is to start the Zap from another source, such as a form or an HR sheet, and keep New User for Zaps that only send information out of Acadle.
06What if the Acadle operation you want is missing?
Then Zapier cannot do it for Acadle today. The integration offers six triggers and a single action, Create User, with no search. Editing courses, adding someone to a group, deactivating a user or reading a learner's record are not on the list. A Zap can still react to those events through the triggers and pass the information elsewhere. For anything that has to change data inside Acadle beyond new users, the work stays manual or needs a different tool.
07Zapier, Make or n8n for Acadle?
It depends on the criteria that matter to you, not on a ranking. Zapier is the quickest to set up and Acadle works there on the free plan, but the catalog is short: one action and six polling triggers. Make and n8n suit people who want more control over each step and are ready for a steeper start. Look at how many operations you need, how often you need checks, and who will maintain the Zap.
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