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Adalo Zapier integrationAutomate Adalo with Zapier.

The Adalo Zapier integration gives you 2 triggers and 2 actions, with no search step. A new or changed record in one of your app's collections can start an automation, and other tools can create or edit records in return.

See the 4 operations

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Overview

What the Adalo Zapier integration does for your no-code app

It connects the database behind your Adalo app to Zapier, a tool that links apps together without code. Adalo stores everything in collections (users, orders, bookings, whatever your app tracks). Zapier can watch a collection for new or edited records, and it can write new records or update existing ones from the outside.

Three results makers usually wire up first. A back office that fills itself: New Record sends each new sign-up or order from your app to a spreadsheet or a CRM, so the team works where it already works. An app fed by your other tools: Create Record adds a record to a collection whenever a form, a payment tool or an email parser produces one. Status changes that travel both ways: Updated Record tells another tool when a record changes, and Update Record pushes a change back into the app.

Both triggers are polling triggers, so speed depends on your plan: every 15 minutes on the free plan, down to one minute on Team and Enterprise. Nothing here reacts the instant a user taps a button.

What Zapier does not do for Adalo: there is no search step, so no Adalo step on Zapier looks a record up. Update Record asks for the record's ID, and the Zap has to be given that value. There is no delete action either. If you are weighing other tools, see our Adalo Make integration and Adalo n8n integration pages.

Vocabulary

Zapier vocabulary in one minute

Seven terms carry this whole page. Here they are once, in plain words.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run each time the trigger event happens.
Trigger
The event in an app that starts the Zap. Once the Zap is on, Zapier waits for that event and reacts to nothing else.
Action
What the Zap does after it starts: the step that writes, sends or updates something for you in an app.
Task
What Zapier bills. Each action that completes successfully counts as one task, and your plan is a monthly number of them.
Polling vs instant
A polling trigger is checked by Zapier on a timer. An instant trigger is pushed by the app itself as soon as the event occurs.
Filter
A step that lets the Zap go on only when the data meets a condition you set, and stops it there otherwise.
Connection
Your Adalo account linked to Zapier once, then reused by every step of every Zap that touches Adalo.
Cost

What it really costs you

Adalo is not a premium app on Zapier, so the free plan is enough to start. You pay in actions, not in records.

  • Premium appNo, free plan works
  • Free plan100 tasks a month, two-step Zaps
  • TriggerNever billed
  • Instant triggersNone, both are polled

The trigger never costs a task, and Zapier's checks of your collections are free however often they run. Every action that succeeds counts once, so a Zap with two actions uses twice the tasks of a Zap with one. A failed action is not counted. The free plan gives 100 tasks a month and unlimited Zaps, but each Zap stops at two steps: one trigger, one action. A filter or a second action turns it into a multi-step Zap, which needs a paid plan.

Connect

Connect Adalo in three steps

  1. 01

    Open your connections

    In Zapier, open the Apps page of your account and click + Add connection. You do this once; every later Zap, and every step inside it that touches Adalo, reuses the same connection.

  2. 02

    Pick Adalo

    Search for Adalo by name in the dialog, select it, then click Add connection. A new tab opens on the Adalo side, and that is where the sign-in of the next step happens.

  3. 03

    Sign in and allow access

    Log in to Adalo in that tab and grant Zapier access. Use an account that can reach the app you want to automate, including apps built by a teammate that you do not own.

First Zap

Your first Zap: send paid-plan sign-ups to your sales team

GoalEach new user record that matches a chosen plan in your Adalo app posts a message to the sales channel.

  1. 01

    Create the Zap

    Start a new Zap, choose Adalo and New Record as the event, then select your connection, the App and the collection that stores your users.

  2. 02

    Test the trigger

    Run the test. Zapier pulls the three most recent records from that collection, so pick a real user to build the rest of the Zap on.

  3. 03

    Add a filter

    Click the plus icon, pick Filter and set the field, the rule and the value. A text rule only works on a text field, so match the rule to the field type.

  4. 04

    Add the message

    Add the team chat app as the next step and map the fields of the user record into the message. Test it once and check what arrives before going further.

  5. 05

    Publish

    Click Publish to switch the Zap on. The filter makes it a multi-step Zap on a paid plan; remove it if you want to stay free.

Triggers

The 2 Adalo triggers

2 events start a Zap when something happens in Adalo. Zapier checks for them at the interval your plan allows.

1

New Record

Polling trigger

In Zapier“Triggered when a new record is added to an Adalo app collection.”

Starts the Zap whenever a fresh record appears in the collection you choose, whether a user signs up, places an order or submits a form inside your app.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
the team needs every new user or order copied into a spreadsheet, a CRM or a mailing list without opening the Adalo editor.
Watch out
App and Collection are both required, and records created before the Zap is published are never picked up.
2

Updated Record

Polling trigger

In Zapier“Triggered when a record is modified in an Adalo app collection.”

Reacts when an existing record in a collection is edited, which is how a change of status inside the app can reach the rest of your tools.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
an order moves to shipped or a booking gets confirmed in the app, and a customer or a teammate should hear about it.
Watch out
if a later step updates that same collection, the Zap can set itself off again and burn through tasks.
Actions

The 2 Adalo actions

Adalo gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.

1

Create Record

Action

In Zapier“Creates a new record in an Adalo app collection.”

Adds a new record to a collection of your Adalo app, filled with whatever the previous step brought in, so outside data shows up inside the app.

When to use it
leads from a landing page form or purchases from a payment tool should appear as records users can see.
Watch out
App and Collection are both required, so the step cannot run until you have picked where the record goes.
2

Update Record

Action

In Zapier“Updates a Record in an Adalo app collection.”

Changes an existing record in a collection, for example a status, a score or a date, without anyone opening the app's database.

When to use it
a payment confirmed elsewhere should flip a user's account to active inside the app.
Watch out
the Record ID is required, and Adalo offers no search step on Zapier to look it up.
When it breaks

When it breaks

Zapier links no help article to Adalo, so the usual failures come from how Zaps work in general.

These are the four cases that trip up new users of this integration. If a Zap still misbehaves after these checks, our Zapier troubleshooting guide walks through the rest.

  • Existing records never come through

    A Zap only reacts to what happens after you publish it. Users and orders already in your collections stay where they are; moving them is a separate job.

  • Updated Record loops on itself

    If the Zap writes back into the collection its own trigger watches, each update starts a new run and your monthly task count drains fast.

  • A big import stalls

    After a bulk import into a collection, a trigger that returns a huge batch at once can be held back by Zapier's flood protection.

  • A record does not run twice

    Both triggers are polled, and Zapier remembers the records it has already seen, so the same record never starts the Zap a second time.
Need help

Need help automating Adalo with Zapier?

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FAQ

Adalo Zapier integration: FAQ

01Is the Adalo Zapier integration free?
Yes. Adalo is not a premium app on Zapier, so it works on the free plan. That plan includes 100 tasks a month and unlimited Zaps, with one limit people rarely notice: each Zap is capped at two steps, one trigger and one action. Add a filter or a second action and Zapier asks for a paid plan. A simple Zap such as New Record into a spreadsheet row fits comfortably on the free tier while you validate the idea.
02How many tasks does an Adalo Zap use?
One per successful action and none for the trigger. When a new record starts a Zap with one action, that run costs one task. A Zap with three actions costs three tasks per run. Zapier's checks of your collections are free, however frequent, and a failed action is not counted. The number to watch is how many records your app creates or edits each month, multiplied by the actions that follow each trigger.
03Does Adalo send data to Zapier in real time?
No. Both Adalo triggers, New Record and Updated Record, are polling triggers. Zapier goes to check your collection on a timer: every 15 minutes on the Free plan, every 2 on Professional and every minute on Team or Enterprise. So a record created in the app reaches the next tool after the next check, not at the instant the user taps the button. The paid plans also let you run a check by hand from the editor while you test.
04What does connecting Adalo to Zapier require?
An Adalo account and a Zapier account. You add the connection once from the Apps page in Zapier, sign in to Adalo in the tab that opens and grant access. Zapier then works with the access of that account, and every Adalo trigger and action asks you to pick an App and a Collection, so connect a login that reaches the app and the collections you want to automate. If a teammate owns the app, check that your login has access to it before you connect.
05Why does an Adalo Updated Record Zap keep running?
Usually because the Zap writes back into the collection its own trigger watches. Updated Record reacts to edits, so if an Update Record step changes a record in that same collection, the change counts as a new edit and starts another run. Each run that completes an action costs a task, so the monthly count drains fast. Point the update at another collection, or add a filter that lets through only the edits you care about; the filter makes the Zap multi-step, which needs a paid plan.
06What if the Adalo action you need is not on Zapier?
Zapier offers two Adalo actions, Create Record and Update Record, and nothing else: no delete and no search. If the operation you need is missing, check first whether creating or updating a record covers what you want to achieve, even if it means rethinking how your app stores that information. Otherwise, look at another automation tool, which may expose a different set of Adalo operations; this page only documents what Zapier offers, so verify on that tool's side before switching.
07Zapier, Make or n8n for Adalo?
It comes down to your criteria, not a ranking, and this page only documents the Zapier side. On Zapier, both Adalo triggers wait for the plan's check interval, every successful action is billed as a task, and anything beyond two steps needs a paid plan. For what Make and n8n expose, see their dedicated pages. Compare three things: the operations your app needs, the number of runs you expect each month, and who will maintain the automation over time.
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