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AeroLeads Zapier integrationAutomate AeroLeads with Zapier.

The AeroLeads Zapier integration gives you 2 triggers, 0 actions and 0 searches. AeroLeads can start an automation when a prospect lands in your account, and nothing more. Here is which trigger to pick, what it costs, and what goes wrong.

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Overview

What the AeroLeads Zapier integration actually does

AeroLeads is a prospecting tool that digs up contact details for people and companies you want to sell to. Hooked to Zapier, it becomes a starting point: each new prospect in your AeroLeads account can kick off work in your other apps. It only starts things. It never receives anything back from Zapier.

Three setups people actually build with it. A shared prospect log: New Prospect feeds a spreadsheet the sales team already reads, so nobody exports lists by hand anymore. A team ping: Auto Add New Prospect starts a Zap that drops a message in a chat channel the moment a prospect is added, which is handy when a rep wants to call while the lead is fresh. A CRM handoff: either trigger pushes the prospect into the CRM your account managers work from, so AeroLeads stays the research tool and the CRM stays the record.

Now the limits. Zapier cannot write anything into AeroLeads: there are no actions, so you cannot create, update or tag a prospect from another app. There is no search either, so a Zap cannot look up an existing AeroLeads prospect halfway through. Data flows one way, out of AeroLeads.

Hack'celeration has no n8n or Make page for AeroLeads yet. If you are weighing platforms, the n8n vs Zapier and Make vs Zapier comparisons lay out the criteria (pricing model, hosting, how much logic you need) without picking a winner for you.

Vocabulary

Zapier vocabulary in one minute

Seven words come back on this page. Here they are in plain English, once.

Zap
The automation you build on Zapier: one trigger, then one or more actions that run every single time that trigger event happens.
Trigger
The event in an app that starts a Zap. Once the Zap is switched on, Zapier sits and waits for that event to show up.
Action
What the Zap does after it starts: the step that writes, sends or moves something in another app on your behalf.
Task
The unit Zapier bills you for. One task is one action your Zap completed successfully, and your plan is a monthly count of those.
Polling vs instant
A polling trigger gets checked on a timer, so it waits. An instant trigger is pushed by the app itself the moment the event happens.
Filter
A step that lets the Zap continue only when the incoming data meets a condition you set, and quietly stops it the rest of the time.
Multi-step Zap
Any Zap with more than one trigger and one action. A second action or a filter turns a Zap into one, and it then needs a paid plan.
Cost

What an AeroLeads Zap really costs

AeroLeads is not a premium app, so it runs on the free plan. Both its triggers are free to run: watching for prospects never costs a task.

  • Free plan100 tasks per month, unlimited Zaps
  • Zap length on free2 steps: one trigger, one action
  • Trigger cost0 tasks, however often Zapier checks
  • Premium appNo, AeroLeads works on the free plan

You pay in tasks for what happens next. Each action that succeeds counts once, so a Zap that logs a prospect and then pings Slack spends two tasks per prospect, and a Zap with three actions spends three. A failed action is not counted. A few apps and actions take more than one task, so check the receiving side too. The free plan stops at two steps, one trigger and one action: add a filter or a second action and you need a paid plan.

Connect

Connect your AeroLeads account to Zapier

  1. 01

    Open your connections

    In your Zapier account, go to the Apps page and click + Add connection. A connection is your AeroLeads account linked to Zapier once, then reused by every Zap step that touches AeroLeads.

  2. 02

    Pick AeroLeads

    Type AeroLeads in the search box of the dialog, select it, then click Add connection. You need an existing AeroLeads account for this to go anywhere, since Zapier does not create one for you.

  3. 03

    Sign in and grant access

    A new tab opens on AeroLeads. Sign in, then give Zapier access to the account. Once the tab closes, AeroLeads shows up in your connections list and every new Zap can reuse it without asking again.

First Zap

Your first AeroLeads Zap, step by step

GoalEvery prospect added in AeroLeads lands as a row in a Google Sheets log, then the team gets a Slack message about it.

  1. 01

    Create the Zap

    Start a new Zap and pick AeroLeads as the app that starts it. Choose Auto Add New Prospect as the event, then select the AeroLeads connection you set up earlier.

  2. 02

    Test the trigger

    Run the trigger test. Zapier brings back the three most recent prospects of your account, so you can pick a real one and map from actual data instead of guessing.

  3. 03

    Add the log row

    Add Google Sheets as the first action and map the prospect details from AeroLeads into the columns of your sheet. Test the step and check the row that came back.

  4. 04

    Add the team message

    Add Slack as a second action and write the message, pulling in the prospect details from the trigger. Two actions make this a multi-step Zap, so it needs a paid plan.

  5. 05

    Publish

    Click Publish to switch the Zap on. From that moment, every new prospect costs two tasks: one for the row, one for the message.

Triggers

AeroLeads triggers on Zapier

2 events start a Zap when something happens in AeroLeads, and one of them is instant: the app calls Zapier straight away, whatever your plan.

1

Auto Add New Prospect

Instant trigger

In Zapier“Automatically zaps your newly created prospect.”

This one fires as soon as a prospect is created in your AeroLeads account and passes it straight to the next step. It is the faster of the two, and the only one AeroLeads pushes to Zapier on its own.

How it fires
the app tells Zapier the moment it happens, so the Zap starts right away, whatever your plan.
When to use it
a rep wants a chat alert while the prospect is still fresh enough to call today.
Watch out
if speed matters on the free plan, this is the trigger to pick, since it does not queue behind any check.
2

New Prospect

Polling trigger

In Zapier“Triggers when a new prospect is added.”

Here Zapier itself goes back to AeroLeads, asks for the latest prospects, and keeps only the ones it has not seen yet. Each new one starts the Zap once, and Zapier remembers it so it never fires twice for the same person.

How it fires
Zapier goes and looks at regular intervals, and how often depends on your plan: every 15 minutes on the free one.
When to use it
feeding a reporting sheet nobody reads within the hour, where a short delay changes nothing.
Watch out
after a big import, a sudden batch of prospects can be held back by Zapier's flood protection.
When it breaks

When an AeroLeads Zap breaks

Zapier links no help article to AeroLeads, so the known traps are the general ones. They still bite.

Most AeroLeads Zaps fail quietly rather than loudly: nothing happens, or too much happens. The four cases below cover what the platform documents. When a Zap misbehaves in ways that go beyond them, the Zapier troubleshooting page walks through the usual checks.

  • Your old prospects never show up

    A Zap only reacts to what happens after it is switched on. Prospects that already existed in AeroLeads stay where they are; moving that backlog is a separate job.

  • A big import gets held back

    When a trigger suddenly returns a huge batch, after a bulk import for instance, Zapier's flood protection can hold it back instead of running every prospect through.

  • The same prospect does not repeat

    On the polling trigger, Zapier keeps track of what it has already seen, so one prospect never starts the Zap twice. A missing repeat is expected, not a bug.

  • A loop eats your tasks

    A Zap that writes into the place its own trigger watches sets itself off again and again. AeroLeads has no actions, so the loop only bites when another app is both start and target.
Need help

Need help automating AeroLeads with Zapier?

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FAQ

AeroLeads Zapier integration: common questions

01Is the AeroLeads Zapier integration free?
Yes, it works on the free plan, because AeroLeads is not a premium app on Zapier. The free plan gives you 100 tasks per month and unlimited Zaps, but each Zap is capped at two steps: one trigger and one action. As soon as you want a filter or a second action, such as writing to a sheet and also alerting a channel, the Zap becomes multi-step and you need a paid plan. Prices are left off this page on purpose, since the plan grid changes often.
02How many tasks does an AeroLeads Zap use?
The AeroLeads trigger itself never uses a task, however often Zapier checks for new prospects. You are billed one task for each action that completes successfully. A Zap that creates one CRM contact per prospect spends one task per prospect; a Zap that also sends an email spends two. An action that fails is not counted against your plan. A few apps and actions take more than one task when they complete, so check the action side of your Zap too.
03Does AeroLeads trigger Zaps in real time?
One of its two triggers does. Auto Add New Prospect is instant: AeroLeads tells Zapier the moment a prospect is created, so the Zap starts right away on every plan, free included. New Prospect is a polling trigger: Zapier checks on a timer, every 15 minutes on the free plan, 2 on Professional, 1 on Team and Enterprise. If speed matters and you are on the free plan, pick the instant one. The type is fixed by the app and cannot be changed in the editor.
04What do you need to connect AeroLeads to Zapier?
You need an active AeroLeads account and a Zapier account. From the Apps page in Zapier, you add a connection, search for AeroLeads, sign in to it in the tab that opens and grant Zapier access. The connection is then saved once and reused by every Zap that touches AeroLeads. If someone else owns the AeroLeads data the Zap should read, make sure your account has access to it before you start building.
05Can Zapier add or update prospects in AeroLeads?
No. AeroLeads offers no actions on Zapier, so another app cannot create, edit or tag a prospect inside AeroLeads. There is no search step either, so a Zap cannot look up an existing prospect partway through. The integration works in one direction only: AeroLeads announces new prospects, and the rest of your tools do the work. Plan your setup with AeroLeads as the source, never as the destination. If you need to change a prospect, do it in AeroLeads itself.
06What if the AeroLeads operation you need is missing?
Then Zapier alone will not cover it, since the list here is the full list the editor shows: two triggers, nothing else. The usual way around it is to let AeroLeads start the Zap and push the prospect into a tool that does have the actions you need, such as a CRM, and act there. Another option is a different automation platform; compare what each one exposes for AeroLeads before you commit.
07Zapier, Make or n8n for AeroLeads?
It depends on your criteria rather than on a single winner. Zapier is quick to set up and its instant AeroLeads trigger works even on the free plan. If you need branching logic or long multi-step flows, compare how each platform bills those steps. Look at the operations each platform offers for AeroLeads, the billing unit, and who on the team will maintain the flows. A short test on the free plan, with one trigger and one action, tells you a lot before you pay for anything.
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