Airparser Zapier integrationAutomate Airparser with Zapier.
The Airparser Zapier integration gives you 1 trigger, 2 actions and 0 searches. Airparser reads emails, PDFs and scans, and Zapier carries the extracted fields into your other tools. Below: what each step does, what it costs, and the traps worth knowing first.
Verified Trustpilot reviews · AI, automation & growth agency
What the Airparser Zapier integration actually does
Airparser relies on large language models to turn emails, PDFs, scanned images and web pages into tidy fields: a total, a date, a supplier name. Hooked to Zapier, it takes in files coming from your other apps and ships what it extracts to wherever your team works. Zapier names each of these automations a Zap: a starting event followed by steps that repeat each time that event occurs.
Three outcomes cover most setups.
One clean row per parsed document. Document Parsed kicks off a Zap as soon as Airparser is done with a file, so invoice totals or order lines reach a spreadsheet or a CRM without anyone retyping them.
Extraction on files stored somewhere else. Extract Data From a Document takes a file, a link or raw text from another app, pushes it into an Airparser inbox and returns the fields within that same step.
Heavy imports that never block the Zap. Extract Data From a Document (Async) drops the document off and moves on; the trigger then picks up the data when it is ready.
Here is what Zapier cannot do for Airparser. There is no search step, so a Zap has no way to look up a document parsed last week. No step creates an inbox or edits its extraction schema either: that groundwork happens inside Airparser. And ZIP archives are refused by the extraction action.
Prefer another platform? There is also an Airparser Make integration, and our Make vs Zapier comparison lays out how the two differ.
The Zapier words behind this page
The editor uses a handful of terms everywhere. Each one, in a single line.
- Trigger
- The event that sets a Zap in motion, here a finished parse. When the Zap is switched on, Zapier sits and waits for it.
- Action
- A step that does the work after the trigger: it extracts a document, writes a row or sends a message in some app.
- Task
- What Zapier charges for. Each action that completes without error is one task, and your plan caps how many you get.
- Instant vs polling
- An instant trigger is reported by the app the second it happens. A polling one is fetched by Zapier at a set interval.
- Filter
- A gate between steps. The Zap goes past it only if the data meets your condition; otherwise the run ends there.
- Multi-step Zap
- Any Zap longer than one trigger plus one action. A filter or an extra action turns it into one, and that requires a paid plan.
- Connection
- Your Airparser login stored in Zapier a single time, then picked up by each step that touches Airparser.
What an Airparser Zap costs you
You pay in tasks, not in Zaps. Airparser is not a premium app, so the free plan is enough to start.
- Free plan100 tasks a month, unlimited Zaps
- Free plan Zap size2 steps: one trigger, one action
- Premium appNo, Airparser runs on Free
- Document ParsedInstant, 0 tasks
Document Parsed itself never uses a task. Every action that succeeds does, the Airparser extraction and the row written after it alike, while a failed action is not counted. On the free plan you get 100 tasks a month and Zaps of two steps only. A filter or a second action makes the Zap multi-step, so a paid plan is needed. Because Document Parsed is instant, the interval grid below never delays it, Free included.
Link Airparser to your Zapier account
- 01
Go to Apps
From your Zapier dashboard, open Apps and hit + Add connection. A search dialog appears. Zapier plugs into an Airparser account you already have, so sign up on Airparser beforehand if needed.
- 02
Find Airparser
Search for Airparser in that dialog, choose it and press Add connection. A fresh browser tab opens on Airparser's side, which is where the app confirms your identity.
- 03
Log in and approve
Log in to Airparser in the new tab and let Zapier access the account. The connection is then listed under Apps and reused by each Airparser step. For an inbox a colleague owns, your own account needs access to it.
Your first Zap: parsed invoice to spreadsheet row
GoalEvery invoice Airparser finishes becomes a sheet row, but only when a total was found.
- 01
Create the Zap, choose the trigger
Start a new Zap, select Airparser and the event
Document Parsed. Choose your connection, then the inbox your supplier invoices are forwarded to. - 02
Test the trigger
Run the test. Zapier pulls the three latest parsed documents from that inbox; keep one that looks like a typical invoice, because its fields shape all the mapping that follows.
- 03
Insert a filter
Click the plus icon and pick Filter. Set the field, the rule and the value. Choose a rule that fits the field type (text or number), or nothing ever gets through. This step makes the Zap multi-step.
- 04
Add the sheet step
Add the spreadsheet action and drop each extracted field into its column. Test once and look at the row it creates before you move on.
- 05
Publish
Press Publish. From now on each newly parsed invoice runs the Zap, and every row written uses one task. Invoices parsed before publishing stay out of it.
Airparser trigger on Zapier
1 event starts a Zap when something happens in Airparser, and one of them is instant: the app calls Zapier straight away, whatever your plan.
Document Parsed
Instant triggerIn Zapier“Triggers when a document is parsed (new or old document).”
Fires each time Airparser completes the extraction of a document in the inbox you picked, and hands over every field your schema pulled out. Zapier's description says it covers new and old documents alike, so a file parsed again can show up a second time.
Airparser actions on Zapier
Airparser gives you 2 actions. For each one: what it does for you, when to reach for it, and what to watch out for.
Extract Data From a Document (Async)
ActionIn Zapier“Imports a document and returns its ID immediately, without waiting for parsing to complete. Use the Document Parsed trigger to retrieve the extracted data once ready. For most use cases, the 'Extract Data From a Document' action is recommended as it returns parsed data in a single step.”
Hands the document to the inbox and returns just its ID at once, without waiting for the parse to end.
Extract Data From a Document
ActionIn Zapier“Imports a document into the inbox, waits for parsing to complete, and returns the extracted data — all in a single step. A document can be a file, text, or external URL. ZIP files are not supported. If parsing exceeds 60s, the action returns with parsing_in_progress: true and the data can be retrieved later via the Document Parsed trigger.”
Sends a file, a URL or plain text into an inbox, waits while Airparser reads it, then gives the extracted fields to the next step of the same Zap.
When an Airparser Zap goes wrong
Zapier links no help article and no usage limit to Airparser. The failures you will meet come from how Zaps behave in general.
Four cases follow from those general rules, applied to an inbox. Each one is easy to fix once spotted, and our Zapier troubleshooting guide goes further on each.
Older documents never get sent
The Zap only sees parses that happen after you publish it. Whatever already sits in the inbox stays there, and pushing that backlog out is its own project.A file loops back into the inbox
If a later step sends a document back into the inbox the trigger listens to, every new parse restarts the Zap and your task count drains quickly.A mass upload stalls
Dropping hundreds of files in one go can make the trigger return a huge batch at once. Zapier's flood protection may then hold the batch back.A double row means a reparse
Document Parsed fires on new and old documents alike. If the same invoice shows up twice, check whether someone sent it through the inbox again.
Need help automating Airparser with Zapier?
A person reads every message.
