Eventzilla Zapier integrationAutomate Eventzilla with Zapier.
The Eventzilla Zapier integration gives you 6 triggers, 0 actions and 0 searches. All six are instant: Eventzilla reports each order, check-in or waitlist signup to Zapier as it happens, and your other tools take it from there.
Verified Trustpilot reviews · AI, automation & growth agency
What the Eventzilla Zapier integration really does
The Eventzilla Zapier integration lets your ticketing account start automations in other apps. Eventzilla speaks first, every time: an order, a check-in, a waitlist guest. Zapier then hands that information to the tools you already use, without anyone copying it by hand.
Three outcomes cover most of what organizers build. A live attendee list in a spreadsheet or CRM, fed by New Registration and kept honest by Update Registration when an order is cancelled or confirmed by hand. A door log that follows Attendee Check-In / Uncheck-In, so your team sees who actually walked in (and who was un-checked after a mistake at the door). A waitlist alert through New Waitlist Guest, so a freed seat goes to someone fast.
Now the limit, and it is a big one. Eventzilla has no actions and no searches on Zapier. A Zap can read from Eventzilla, never write to it: no creating an event, no adding an attendee, no looking up an order. If your plan needs data to flow back into Eventzilla, Zapier cannot do it with this app.
Two other routes exist on this site. The Eventzilla Make integration page covers the same app on Make, and the Make vs Zapier comparison helps you weigh the two tools on your own criteria.
Zapier vocabulary in one minute
Seven words come back all over this page. Here they are in plain English.
- Zap
- The automation you build on Zapier: one trigger, then one or more actions that run each time that event happens.
- Trigger
- The event in an app that starts the Zap. Once the Zap is on, Zapier sits and waits for it to happen.
- Action
- What the Zap does after it starts: the step that writes, sends or moves something in another app for you.
- Task
- The unit Zapier bills. One action that completes successfully is one task, and your plan counts those.
- Polling vs instant trigger
- A polling trigger is checked on a timer. An instant trigger is reported by the app itself, the moment the event happens.
- Filter
- A step that lets the Zap go on only when the incoming data meets your condition, and stops it quietly otherwise.
- Multi-step Zap
- Any Zap beyond one trigger and one action. A second action or a filter makes it one, and it then needs a paid plan.
What it costs you in tasks
Eventzilla is not a premium app, so it works from the free plan onward.
- Free plan100 tasks a month, unlimited Zaps, two steps per Zap
- Trigger cost0 tasks, always
- Premium appNo, Eventzilla works on the free plan
The trigger never costs a task, and neither does Zapier listening for new orders. You pay only when an action in another app succeeds; an action that fails is not counted. One order sent to a sheet and to an email tool is two tasks. The free plan gives you 100 tasks a month and two-step Zaps only, so the moment you add a filter or a second action the Zap needs a paid plan. Since every Eventzilla trigger is instant, the polling grid below does not slow you down, whatever your plan.
Connect your Eventzilla account to Zapier
- 01
Open Apps and add a connection
In your Zapier account, open the Apps page and click + Add connection. A connection is your Eventzilla account linked to Zapier once, then reused by every Zap that touches it.
- 02
Find Eventzilla and confirm
Type Eventzilla in the search box of the dialog, pick it from the list, then click Add connection. A new browser tab opens on the Eventzilla side so you can sign in.
- 03
Sign in and grant access
Log in with the Eventzilla account that owns your events, then allow Zapier to access it. Using a colleague's events? Make sure your login has access to them, or the Zap will not see them.
Your first Zap: new orders into a sheet
GoalEvery new Eventzilla registration lands as a row in a sheet, on a two-step Zap that fits the free plan.
- 01
Create the Zap and pick the trigger
Start a new Zap, choose Eventzilla as the app and
New Registrationas the event. Then select the connection you made just above. - 02
Choose the event to watch
The trigger asks for the event name. Pick it from the list your account offers; each Zap watches one event, so a second event means a second Zap.
- 03
Test the trigger
Run the test. Zapier brings back the three most recent registrations of that event, so you map fields on a real order rather than a blank template.
- 04
Add the sheet row
Add Google Sheets as the action, pick the sheet, then map into each column a field the trigger test brought back. One trigger plus one action: the Zap stays on the free plan.
- 05
Test, then publish
Test each step once and read what came back. When the row looks right, click Publish to switch the Zap on. Orders placed before that moment are not picked up.
The 6 Eventzilla triggers
6 events start a Zap when something happens in Eventzilla, and 6 of them are instant: the app calls Zapier straight away, whatever your plan.
New Registration (Deprecated)
Instant triggerIn Zapier“Triggers when an attendee registers for an event on Eventzilla. Attendee information is collected for each ticket in an order.”
This older trigger reacts to attendees registering, and its official description says attendee details are collected for each ticket in an order. Expect it to think in ticket holders rather than in orders.
Attendee Check-In / Uncheck-In
Instant triggerIn Zapier“Triggers when an attendee is checked in at an event. It will also be triggered if a previously checked-in attendee is unchecked.”
Your door team checks an attendee in, and the Zap starts with that person's details. It also starts when someone undoes a check-in, which matters more than it sounds on a busy entrance.
New Live Event
Instant triggerIn Zapier“Trigger when a new event created.”
Whenever a new event goes live in your Eventzilla account, the Zap picks it up.
New Registration
Instant triggerIn Zapier“Triggers when a new registration transaction occurs at an event.”
One registration transaction, one run. This is the trigger most organizers start with, because each completed order reaches your other tools without anyone exporting a list.
Update Registration
Instant triggerIn Zapier“Triggers when an existing registration is updated. Typical use cases include order cancellation, manual confirmation of a pending transaction etc.”
Orders change after they are placed. This trigger runs when an existing registration is modified, for instance cancelled, or a pending payment confirmed by hand in Eventzilla.
New Waitlist Guest
Instant triggerIn Zapier“Triggers when a new guest is added to the event waitlist.”
A sold-out event keeps collecting interest. Each time someone joins its waitlist, the Zap receives that guest, so demand you cannot serve yet still lands somewhere useful.
When an Eventzilla Zap breaks
Zapier attaches no help article to Eventzilla, so the traps below are the ones every Zap shares.
None of them shows up as an error on day one. They appear later, on a busy sale or after a migration. If a Zap still misbehaves, the Zapier troubleshooting page walks through the usual fixes.
Past orders never arrive
A Zap only reacts to what happens after you publish it. Registrations from last month stay in Eventzilla; moving that backlog is a separate job.A big batch gets held back
When a trigger suddenly sends a huge wave, for example after a bulk import, Zapier's flood protection can hold the runs back.A loop eats your tasks
A Zap that writes into the very place its trigger watches sets itself off again and again. Eventzilla has no actions, so the risk sits in the other apps your Zaps write to.Un-checked guests counted twice
Attendee Check-In / Uncheck-In fires in both directions. A head count that only adds will drift upward every time the door team undoes a check-in.
Need help automating Eventzilla with Zapier?
A person reads every message.
